STATE BOARD OF EXAMINERS
MINUTES – Sub-committee Meeting
July 14, 2015 – 1:30 p.m.
Joe R. Williams Building, 5th Floor Conference Room A
The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 1:30 p.m. pursuant to Idaho Code §67-2002 and by order of the chair.
The following members were present: Brian Kane, Office of the Attorney General; David Fulkerson, Division of Financial Management; Tim Hurst, Office of the Secretary of State; and Brian Benjamin, Office of the State Controller, as assisting secretary to the subcommittee.
Also present by invitation were: Rachelle Vance, Department of Health and Welfare; Maj. Steve Richardson, Idaho State Police; Laura Steffler, Office of the State Treasurer; and Debbie Wonch, Office of the State Controller.
Approval of official minutes for the meeting of the Sub-committee to the Board of Examiners on June 9, 2015.
Resolution: Mr. Hurst moved to remove one sentence from item #2. Mr. Kane seconded the motion.
Mr. Kane moved to approve item 1. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
2. Department of Administration
a. Request for recognition of assignment according to Idaho Code §67-1027 from PH Properties, to Keppel Three, LLC. Lessee is Idaho Department of Administration.
b. Request for recognition of assignment according to Idaho Code §67-1027 from John Taft to Gary Arthur. Lessee is Idaho Department of Labor.
Resolution: Mr. Kane moved to approve item 2 and place it on the consent agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
3. Office of the Secretary of State
Request approval pursuant to Idaho Code §73-212 for the annual distribution list for the Idaho Code and its supplements.
Discussion: Mr. Hurst noted that they reduced the quantity of the code books distributed a couple of years ago.
Resolution: Mr. Kane moved to approve item 3 and place it on the consent agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
4. Department of Health and Welfare
a. Request that $184,952,900 be transferred from the General Fund to the Cooperative Welfare Fund #0220 during the 1st Quarter of Fiscal Year 2016. In addition, that $64,450 be transferred from the Drug Court, Mental Health & Family Court Services Fund #0340 to the Cooperative Welfare Fund #0220 during the 1st Quarter of Fiscal Year 2016.
b. Request to pay medical staff cash compensation for overtime and on-call hours worked. Cash compensation for overtime and on-call hours worked will not exceed $40,000 for State Hospital North and $60,000 for State Hospital South for FY2016. The request is for the following job classifications:
Pharmacy Services Supervisor
Physician, Psychiatric Specialty
Physician, Medical Clinic – Institution
Physician, Medical Director – Institution
Clinical Specialist (Physicians Assistant)
Nurse, Advanced Practice (Nurse Practitioner)
Resolution: Mr. Kane moved to approve item 4 and place it on the consent agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
5. Idaho State Police
a. Request pursuant to Idaho Code §67-5302 (20) for approval to pay for overtime shifts for the CH2M-WG, Idaho, LLC (CWI) INL overtime contract for extra traffic and safety enforcement for the Idaho National Laboratory (INL) site.
b. Request pursuant to Idaho Code §67-5302 (20) for approval for overtime shifts for extra traffic and safety enforcement for the Coeur d’Alene Ironman Competition.
c. Request approval for the payment of overtime during FY2016 for Forensic Lab Managers, Quality Manager, Forensic Scientist 2, Forensic Scientist 3, and Forensic Scientist 4, employees working in the chemistry, firearms, toxicology and DNA sections.
Discussion: Mr. Kane asked if the state will be reimbursed for the INL overtime and the Ironman overtime.
Maj. Richardson answered in the affirmative. They are reimbursed by INL and by the Ironman organization for the increased patrols.
Mr. Kane asked if there is still a backlog in the forensic labs.
Maj. Richardson answered yes, especially in latent print analysis. As of last Friday they had 233 cases which were over their strategic goal of a 60 day turnaround. The Biology section has 29 cases over 30 days, and DNA has 54 cases over 30 days. Approximately 87% of the entire caseload through the forensic lab is for allied agencies. There is no reimbursement from allied agencies.
Resolution: Mr. Kane moved to approve item 5 and place it on the consent agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
6. Office of the State Treasurer
Request approval pursuant to Idaho Code§ 67-1210 and §67-3524 for the annual investment fee to be charged to state agencies for fiscal year 2016. The investment administrative fee would increase from .037% to .057%.
Discussion: Mr. Benjamin asked how the fee is calculated.
Ms. Steffler answered that many years ago it was set in code as .25% of an agency’s average daily balance. The federal government then asked for internal service agencies to bill more closely related to what the fees actually are for their service. Idaho Code was then changed. Now the State Treasurer’s Office (STO) gets their appropriation from the Legislature, which tells them how much is needed to collect. They take the estimated average daily balance of the Idaho Pool, and then determine what percentage is needed to charge to collect enough cash to cover their appropriation. The reason for the jump this year is that historically STO has left money in bank accounts which had earned interest. Those interest earnings then went against the fees owed to the bank for the month, which offset what STO owed them. The Legislature gave STO an additional appropriation to instead pay their bank fees directly. Offsetting that will be the fact that they will have more interest earnings posted to the Idaho Pool to distribute. It comes out to be a wash overall.
Mr. Hurst asked if the amount of fees will cover the entire appropriation.
Ms. Steffler answered in the affirmative, for the idle investment area.
Resolution: Mr. Hurst moved to approve item 6 and place it on the consent agenda. Mr. Kane seconded the motion. The motion carried on a unanimous voice vote.
7. Office of the Attorney General
Request approval for the payment of attorney’s fees, costs, and expenses in Watters v. Otter in the amount of $137,361.75 plus interest. It is requested to be submitted to The Constitutional Defense Council for payment from the fund created under Idaho Code §67-6301.
Resolution: Mr. Hurst moved to approve item 7 and place it on the consent agenda. Mr. Kane seconded the motion. The motion carried on a unanimous voice vote.
8. Update and Discussion on State Travel Policy Revision
Discussion: Mr. Benjamin said that the Fiscal Policy Advisory Committee (FPAC) conducted a review of the policy several years ago. This revised version reorganizes the policy in a much more reader-friendly way. While this is not currently the revised draft policy, the one substantive change we are considering to the policy is to adjust the in-state per diem rate. The current in-state rate is $30. One option would be to adjust the rate to where it is closer to the federal rate for Idaho, which is currently $46, with the exception of a couple of geographical areas. Another option would be to set a dollar amount, and then if that ever changes, the Board of Examiners would have to revisit it and adjust it accordingly. Still a third option could be strictly tied to the federal rate, going up and down when the feds change their rate.
Mr. Kane said at one point we were thinking $45.
Mr. Benjamin noted that the in-state per diem rate has not been adjusted since 2001.
Mr. Fulkerson said that Washington, Oregon, Nevada, and Wyoming use the federal schedule. Somewhere between $40-45 would be okay.
Mr. Benjamin commented that he will send an e-mail to all fiscal officers and make them aware that this is currently on the informational agenda, but with the thought that it would be on the agenda next month for approval. The agencies are starting to plan their budgets for next fiscal year.
9. Office of the Attorney General
a. Notification that Paul J. Augustine of the firm of Augustine Law Offices, PLLC, has been appointed pursuant to Idaho Code §67-1409 as a Special Deputy Attorney General for the purpose of representing the State of Idaho , Industrial Special Indemnity Fund, in the matter of David Hogmire.
b. Notification that Robert B. Burns of the firm of Parsons Behle & Latimer, has been appointed pursuant to Idaho Code §67-1409 as a Special Deputy Attorney General for the purpose of representing the Public Employee Retirement System of Idaho (PERSI), in the case of Public Employee Retirement System of Idaho v. Emerald Assets, L.P.
10. State Insurance Fund
a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of
Mr. Hurst moved to adjourn the meeting. Mr. Kane seconded the motion. The meeting adjourned at 2:00 p.m.
b. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight drafts for the month of May, 2015.
Estimated expenditure for workers compensation claim costs, dividends and premium refunds
Funds Expended in May, 2015:
Workers Compensation Claim Costs
Estimated expenditure for Petroleum Clean Water Trust Fund
Funds Expended in May, 2015: