C.L. "Butch"
Otter
Governor
Lawerence
Denney
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D Woolf
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SCO > Board of Examiners > Subcommittee Minutes
MINUTES
SUB-COMMITTEE MEETING
STATE BOARD OF EXAMINERS
Thursday, August 6, 1998 – 9:00 a.m.
Office of State Controller – Fifth Floor Conference Room A

Members Attending: Darrell Manning, Office of Governor
              David High, Office of Attorney General
              H. W. Turner, Office of State Controller
              Ben Ysursa, Office of Secretary of State

Visitors Attending: Bill Bishop, Bureau of Hazardous Materials
              Vicky Miller, Bureau of Hazardous Materials
              Marty Peterson, University of Idaho
              Gregory Fitch, Board of Education
              Kevin Satterlee, Board of Education
              Lyle Gessford, State Purchasing Officer
              Rex Reagan, State Controller’s Office
              John McAllister, Department of Labor
              Steve Allison, State Controller’s Office
              Peggy Haar, State Controller’s Office


BUREAU OF HAZARDOUS MATERIALSBill Bishop, Director and Vicky Miller

1. Incident #980304 - Request for authorization to issue deficiency warrants in the amount of $2,872.51 for reimbursement of response costs incurred in a hazardous substance incident in Paul, Idaho on March 12, 1998, pursuant to Idaho Code §39-7110.
      Bill Bishop reported this is a gasoline and diesel fuel spill and the spiller has been notified.

2. Incident #980410 - Request for authorization to issue deficiency warrants in the amount of $565.75 for reimbursement of response costs incurred in a hazardous substance incident in Boise, Idaho on April 15, 1998, pursuant to Idaho Code §39-7110.
      Bill Bishop reported this is for a drug lab. The Bureau is seeking a new mechanism for acquiring federal funds to reimburse agencies responding to drug labs.

3. Incident # 980415 - Request for authorization to issue deficiency warrants in the amount of $698.64 for reimbursement of response costs incurred in a hazardous substance incident in Caribou County, Grace, Idaho on April 21, 1998, pursuant to Idaho Code §39-7110.
      Bill Bishop reported this involved shed fire with colored flames. The non-resident land owner has been notified but not heard from.


4. Incident #980408 - Request for authorization to issue deficiency warrants in the amount of $2,962.78 for reimbursement of response costs incurred in a hazardous substance incident near Jerome, Jerome County, Idaho on April 24, 1998, pursuant to Idaho Code §39-7110.
      Bill Bishop reported this involved dumping of yellow paint on the road and caused an emergency situation.

5. Incident #980612 - Request for authorization to issue deficiency warrants in the amount of $670.00 for reimbursement of response costs incurred in a hazardous substance incident in Shoshone County, near Osborn, Idaho on June 6, 1998, pursuant to Idaho Code §39-7110.
      Bill Bishop reported this involved a liquid asphalt spill. He noted vehicle cost time was cut to $10.00/hour and they have requested an Attorney General’s opinion for future use.
      Ben Ysursa requested the status of reimbursements be furnished each time they appear before the Sub-Committee. Ben Ysursa made a motion to recommend approval for items #1-5 on the Consent Agenda. Darrell Manning seconded the motion. Passed unanimously.


UNIVERSITY OF IDAHOMarty Peterson

6. Request for authorization to pay moving expense reimbursement from non-state funds in the amount of up to $5,290 for Dr. Ashley Morris, Assistant Professor in Computer Science, College of Engineering, pursuant to the provisions of the State Moving Policy. Dr. Morris will be moving to Moscow from New Orleans.
      Marty Peterson reported the moving expense reimbursement is from non-state funds and Dr. Ashley is moving from New Orleans. Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. Passed unanimously.

7. Request for authorization to pay moving expense reimbursement from non-state funds in the amount of $6,200 for Dr. Gurdeep Hura, Associate Professor in Computer Science, College of Engineering, pursuant to the provisions of the State Moving Policy. Dr. Hura will be moving to Moscow from Singapore and will personally pay the substantial balance of his expenses.
      Marty Peterson reported Dr. Hura will pay the majority of his moving expenses from Singapore. Ben Ysursa made a motion to recommend approval on the Consent Agenda. Darrell Manning seconded the motion. Passed unanimously.


8. BOARD OF EDUCATIONGregory Fitch, Executive Director and Kevin Satterlee, Deputy Attorney General
    Request for authorization to lift annual leave caps for the following employees of Boise State University, Lewis-Clark State College and the Office of the State Board of Education from now through June 26, 1999. These employees are being moved from Board of Education’s annual leave schedule, which has a cap of 240 hours, to the annual leave schedule described in Idaho Code §67-5334 and §67-5335, which has a cap of 192 hours for employees with less than 10,400 hours of credited state service. This will allow employees to continue accumulating leave as they reduce their annual leave balances to the new maximum.
          Boise State University
          Philip Boysen Dean Allen Gunderson
          Becky Bunderson Jennifer Harper
          Sharon Burke Duane Warn
          Kara Burns

          Lewis-Clark State College
          V. Carr A. Kennaly
          L. Day D. Morris
          D. Frasier T. Osburn
          C. Fryer R. Reidhaar
          J. Goldammer K. Rhoades
          D. Hardy M. Sanderlin
          T. Hart R. Warnacutt
          C. Holland C. White
          G. Johnson

          Office of the State Board of Education
          Vicki Barker
      Kevin Satterlee reported a recent review of position duties required changing some employees from exempt to non-exempt FLSA classifications. They are requesting that annual leave caps be removed for one year in order for employees to reduce balances. Ben Ysursa made a motion to recommend approval on the Consent Agenda. Darrell Manning seconded. Passed unanimously. Kevin Satterlee will attend the Board of Examiners meeting in case there are questions.


9. STATE TAX COMMISSIONLyle Gessford, Purchasing Officer and Rex Reagan, Budget/Facilities Coordinator, State Controller’s Office
    Request for authorization to trade in a Bell & Howell Aim 5000 Inserter to AutoSort, Inc., who is willing to give a fair market price, estimated at $5,000, which would be traded for inserter services.
      Lyle Gessford reported the Tax Commission would like to trade a 10 year old Bell and Howell inserter. AutoSort, Inc. has inventoried the equipment and reduced their original price from $5,000 to $2,500, which would be used for service. Darrell Manning made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. Passed unanimously.


10. DEPARTMENT OF LABORJohn McAllister, Deputy Director
    Request for authorization to use up to $50,000 per year of Penalty & Interest monies to cover costs in excess of the general fund appropriation for the Wage and Hour Program, per Idaho Code §72-1348(b).
      John McAllister reported they have instituted an internal task force to look for ways to streamline the Wage and Hour Program. Darrell Manning made a motion to recommend approval on the Consent Agenda. David High seconded the motion. Passed unanimously.


11. STATE CONTROLLER’S OFFICESteve Allison, Division of Statewide Accounting and Peggy Haar, Division of Statewide Payroll
    Request for approval of financial transaction fee rates for Divisions of Statewide Accounting and Statewide Payroll for Fiscal Year 2000 in the following amounts:
        Statewide Accounting $ .29 per accounting transaction
        Statewide Payroll $2.98 per employee per payroll

      Hal Turner stated the financial transaction fees for FY 2000 must be approved by the Board in August so agencies can include in their budget requests. The legislature sometimes also makes adjustments. Hal said it will take some time to evaluate and implement the recommendations of the DMG (outside professional services) study recently conducted regarding cost recovery alternatives and that will not be included in the FY 2000 fee rate proposal. The proposed fees for FY 2000 were developed in the same manner as in past years. Division of Statewide Payroll is reducing its fees from $3.29 to $2.98. Division of Statewide Accounting is increasing its fees from .28 to .29 cents. Hal said letters were sent to the State Treasurer, Darrell Manning, JFAC Co-Chairs, and Jeff Youtz for their comments or recommendations. Historically, we have usually not received many comments. David High made a motion to recommend approval on the Consent Agenda unless comments are received prior to the next Board meeting. After discussion David withdrew his motion and made a motion to recommend approval on the Regular Agenda. Ben Ysursa seconded the motion. Passed unanimously. State Controller Office staff will be available for any explanations regarding the fee structure.


12. DEPARTMENT OF TRANSPORTATION
    Request for approval of Recognition of Assignment as executed by Assignor David P. Evans & Associates and Assignee Panhandle State Bank, Sandpoint, Idaho, for Project Name: North Bonners Ferry to JCT. US-2. Project No. NHF-5116(026), Work Task No. 3: FC#98-207/AUTO-3561.
      Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. Passed unanimously.


13. OFFICE OF ATTORNEY GENERAL
    Notification that Mr. Eugene A. Ritti, of the firm of Hawley, Troxell, Ennis & Hawley, to represent the third party defendant in the Lee, et al. v. Bearclaw Crushers, Inc., et al., Case No. CV-PI-97-00149D, pursuant to Idaho Code §67-1409.
      Ben Ysursa made a motion to recommend approval on the Consent Agenda. Darrell Manning seconded the motion. Passed unanimously.




INFORMATIONAL AGENDA
    STATE INSURANCE FUND

14. Estimate of the State Insurance Fund expenses to be paid by sight draft for the month of March, 1998.
      Estimated expenditures for workers $ 7,500,000.00
      compensation claim costs, dividends
      and premium refunds
    Funds expended in February 1998
      Workers Compensation Claim Costs $ 6,446,955.66
      Policy Refunds 859,196.01
      Total $ 7,306,151.67

15. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight drafts for the month of March 1998.
      Estimated expenditures for $ 500,000.00
      Petroleum Storage Tank Fund


    Funds expended in February 1998.
      Payroll $ 48,973.06
      Operations 157,944.08
      Continuing Appropriations 32,188.00
      PSTF Claim Costs 371,361.32
      Total $610,466.45


16. Estimate of the State Insurance Fund expenses to be paid by sight draft for the month of April, 1998.
      Estimated expenditures for workers $ 7,500,000.00
      compensation claim costs, dividends
      and premium refunds
    Funds expended in March 1998
      Workers Compensation Claim Costs $ 5,707,133.16
      Policy Refunds 692,602.06
      Total $ 6,399,735.22


17. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight drafts for the month of April 1998.
      Estimated expenditures for $ 500,000.00
      Petroleum Storage Tank Fund

    Funds expended in March 1998.
      Payroll $ 48,854.22
      Operations 9,059.83
      Continuing Appropriations 23,139.29
      PSTF Claim Costs 201,568.02
      Total $282,621.36


18. Estimate of the State Insurance Fund expenses to be paid by sight draft for the month of May, 1998.
      Estimated expenditures for workers $ 7,500,000.00
      compensation claim costs, dividends
      and premium refunds

    Funds expended in April 1998
      Workers Compensation Claim Costs $ 4,999,197.64
      Commissions 614,914.02
      Policy Refunds 460,823.93
      Total $ 6,074,935.59


19. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight drafts for the month of May 1998.
      Estimated expenditures for $ 500,000.00
      Petroleum Storage Tank Fund

    Funds expended in April 1998.
      Payroll $ 48,854.27
      Operations 9,425.13
      Continuing Appropriations 46,006.13
      PSTF Claim Costs 139,625.87
      Total $243,911.40


20. Estimate of the State Insurance Fund expenses to be paid by sight draft for the month of June, 1998.
      Estimated expenditures for workers $ 7,500,000.00
      compensation claim costs, dividends
      and premium refunds
    Funds expended in May 1998
      Workers Compensation Claim Costs $ 5,657,636.89
      Commissions
      Policy Refunds 519,444.87
      Total $ 6,177,081.76


21. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight drafts for the month of June 1998.
      Estimated expenditures for $ 500,000.00
      Petroleum Storage Tank Fund


    Funds expended in May 1998.
      Payroll $ 72,651.49
      Operations 5,781.98
      Continuing Appropriations 4,204.50
      PSTF Claim Costs 22,614.14
      Total $ 105,252.11


22. Estimate of the State Insurance Fund expenses to be paid by sight draft for the month of July, 1998.
      Estimated expenditures for workers $ 7,500,000.00
      compensation claim costs, dividends
      and premium refunds
    Funds expended in June 1998
      Workers Compensation Claim Costs $ 6,064,062.07
      Commissions
      Policy Refunds 398,991.24
      Total $ 6,463,053.31


23. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight drafts for the month of July 1998.
      Estimated expenditures for $ 500,000.00
      Petroleum Storage Tank Fund

    Funds expended in June 1998.
      Payroll $ 51,762.82
      Operations 23,733.04
      Continuing Appropriations 6,190.50
      PSTF Claim Costs 390,307.86
      Total $ 471,994.22



24. SECRETARY OF STATE
    Secretary of State Pete Cenarrusa reported the Idaho Election Campaign Fund distributed $97,044 on August 4, 1998. Following is the distribution:
          American Heritage $ 2,720.00
          Democrat 42,611.00
          Libertarian 3,435.00
          Natural Law 1,397.00
          Reform 1,446.00
          Republican 45,435.00
Total 97,044.00
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