C.L. "Butch"
Otter
Governor
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Denney
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D Woolf
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SCO > Board of Examiners > Subcommittee Minutes
MINUTES
SUB-COMMITTEE MEETING
STATE BOARD OF EXAMINERS
Friday, August 8, 1997
Office of State Controller - 5th Floor Conference Room A
9:00 a.m.


Members Attending: Mike Brassey, Office of Governor
David High, Office of Attorney General
H. W. Turner, Office of State Controller
Ben Ysursa, Office of Secretary of State

Visitors Attending: Steve Bellomy, Department of Correction
Kathy Osborn, Division of Environmental Quality
Blake Morgan, Military Division
Marsi Woody, Military Division
Dick Transtrum, State Transportation Department
Ann Heilman, Department of Health and Welfare
Marty Peterson, University of Idaho
William H. Bishop, Bureau of Hazardous Materials
Vicky Miller, Bureau of Hazardous Materials
Peggy Haar, State Controller’s Office
Maryann Gannon, State Controller’s Office
Rose Wrenn, State Controller’s Office


1. DEPARTMENT OF CORRECTION - Steve Bellomy, Manager, Correctional Industries
    Request for authorization to adjust the base salary for the following employees because the salary policy was drafted stating “a minimum base salary of $27,000 for the first 12 months” instead of “a minimum base salary with commission of $27,000 in the first 12 months of service.” When sales staff were hired, they were informed their base pay for the first 12 months would be $27,000, but payrolls were calculated using a base pay of $21,000 to $22,000.
                  Ralph Mortenson $3,397.45
                  Kelly Way $5,250.24
                  Total $8,647.69
      Steve Bellomy stated they would like approval to pay the additional salary because the employees were not informed or paid correctly. Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. Passed unanimously.


2. DIVISION OF ENVIRONMENTAL QUALITY - Kathy Osborn, Human Resources Coordinator
    Request for authorization to pay overtime to salaried employees that have worked overtime relative to the recent flooding in eastern Idaho. This will expedite the processing of the overtime to provide timely cost recovery documentation to FEMA and the EPA and to provide consistent treatment to all DEQ staff that have incurred overtime for flood work.
      Kathy Osborn stated they would like approval to pay overtime to employees involved in the eastern Idaho flood disaster. David High made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. Passed unanimously.


3. MILITARY DIVISION - Blake Morgan and Marsi Woody
    Request for authorization to remove the annual leave cap for Sidney B. Call because the division has been in an emergency situation since prior to the first of the year and some employees are unable to take annual leave. Mr. Call is about to reach his maximum annual leave accrual of 240 hours and it is anticipated he will not be able to take annual leave in the next few weeks.
      Blake Morgan stated Sidney Call has been involved in the flood disasters, has reached his vacation maximum, and is not able to take any vacation. Ben Ysursa made a motion to recommend approval on the Consent Agenda with the provision the vacation will be taken by January 1, 1998, and the vacation cap restored. David High seconded the motion. Passed unanimously. Blake said he would prepare a plan and submit to Hal Turner.


4. STATE TRANSPORTATION DEPARTMENT - Dick Transtrum, Chief of Administration, Management and Support
    Request for authorization to add Steve Hunt to the list of employees accruing vacation leave beyond the allowable limit through December 31, 1997 while working extensively with Oracle during the final phases of implementation of the new Integrated Financial Management System. The excess leave accrued would be liquidated before September 30, 1998. His name was left off the list of employees approved by the Board of Examiners on July 8, 1997.
      Dick Transtrum stated Steve Hunt’s name was inadvertently omitted from the list approved on July 8, 1997. Mike Brassey made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. Passed unanimously.
    5. Request for authorization to pay overtime for the following employees currently working on the Medicaid Management Information System (MMIS) Implementation Project. Permission to pay overtime to these individuals was granted by Board of Examiners on January 14, 1997 and April 8, 1997 but will expire September 30, 1997. Request is to extend the period through March 31, 1998.
                Paul Combs Billie Schell-Ruby
                Shirley Gardner Myrna Stobaugh
                Julie Grunder Eileen Wheeler
        Ann Heilman asked for another extension to pay overtime for employees working on the MMIS project and said it is hoped it will be completed by January 1, 1998. David High made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. Passed unanimously.


    6. Request for authorization to remove vacation caps for the following individuals while they are working on the MMIS Project, until a reasonable period following the completion of the project.
                        Paul Combs
                        Billie Schell-Ruby
        Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. Passed unanimously.


    7. Request for authorization to pay overtime for the following employees while completing User Acceptance Testing (UAT) phase (one week for training and eight weeks of concentrated testing) beginning August 25, 1997 through October 24, 1997.
            Genette Christensen, Region I Darleen Brown, Regfion VI
            Marsha Wilson, Region II Maggie Croft, Region VII
            Arla Farmer, Region III David Baker, Central Office
            Barbara Moore, Region IV Mary Lou Walcroft, Central Office
            Barbara Eisenhart, Region v
        Ann stated these employees work regular jobs and are required to complete this training and then return to their regular job and catch up. Mike made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. Passed unanimously.


    8. Request for authorization to remove the vacation cap for Eugene Fish, State Hospital North, through June 30, 1998. Mr. Fish was set up initially for retirement deductions and it was later determined that he was qualified to receive benefits. In addition to paying into PERSI, he should have also been receiving vacation leave, which exceeds over 100 hours above his allowable cap. At this time, he is crucial to the program at State Hospital North and cannot take vacation leave.
        Ann stated Eugene Fish worked for the county as well as the state and it was discovered by EIS he should have been receiving state benefits. Ben Ysursa said he didn’t think the vacation accrual would apply to county service. Peggy Haar said time worked for the county would not be considered for leave accrual, only PERSI. Ben Ysursa made a motion to recommend approval on the Consent Agenda with the provision the Department of Health and Welfare works with the State Controller’s Office in limiting the vacation accrual to state service only. After further discussion David High made a motion the recommend approval on the Consent Agenda after Peggy Haar has reviewed the issue and vacation is accrued for state service. Mike Brassey seconded the motion.


    9. UNIVERSITY OF IDAHO - Marty Peterson or Keith Hasselquist
      Request for authorization to reimburse moving expenses in the amount of $5,000 partial reimbursement for Mr. Phil Earley for the position of assistant football coach.
        Marty Peterson stated the funds to reimburse moving expenses would come from non-state funds. Mike Brassey made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. Passed unanimously.

      BUREAU OF HAZARDOUS MATERIALS - William H. Bishop, Director and Vicky Miller

    10. Incident 970407 Request for authorization to issue deficiency warrants in the amount of $244.80 for reimbursement of response costs incurred in a hazardous substance incident in Post Falls on April 18, 1997, pursuant to Idaho Code 39-7110.
        Bill Bishop requested a deficiency warrant to reimburse response costs for a diesel fuel spill. The driver actually fled the scene and was later found. He supplied the name of a company but the company has never heard of him. He has been called and letter mailed to him, but they have not received a response. Ben Ysursa made a motion to recommend approval on the Consent Agenda. Mike Brassey seconded the motion. Passed unanimously. Ben Ysursa asked if information is documented on the collection of deficiency warrants. Bill Bishop said the Attorney General’s Office is very serious about collecting and their success is good. He will supply a report.

    11. Incident 970513 Request for authorization to issue deficiency warrants in the amount of $15,924.41, for reimbursement of response costs incurred in a hazardous substance incident in Harrison, Idaho on May 15, 1997, pursuant to Idaho Code 39-7110.
        Bill Bishop stated that fuel tanks were not properly installed and a lot of expenses were incurred in this incident. David High made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. Passed unanimously.

    12. STATE CONTROLLER’S OFFICE - Peggy Haar, Maryann Gannon and Rose Wrenn
      Request for approval of financial transaction fee rates for Divisions of Statewide Accounting and Statewide Payroll for Fiscal Year 1999 in the following amounts:
              Statewide Accounting $ .31 per accounting transaction
              Statewide Payroll $3.29 per employee per payroll
        Hal stated that the State Controller’s Office comes before the Board each year prior to August 15 to ask for financial transaction fee rates. This is closely coordinated with DFM. Mike Brassey made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. Passed unanimously.

    13. DEPARTMENT OF TRANSPORTATION
      Request for approval of Recognition of Assignment as executed by Assignor David P. Evans & Associates and Assignee Panhandle State Bank, both of Sandpoint, Idaho, for land surveying services for District One.
        Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. Passed unanimously.

    14. BOISE STATE UNIVERSITY
      Request for authorization to reimburse moving expenses in excess of the established policy for the following assistant research professor moving from Edinburgh, Scotland.
        Total Cost Allowable Cost Difference

        Stephen A. Horn $10,000 $4,000 $6,000

        Mike Brassey made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. Passed unanimously.

    INFORMATIONAL AGENDA

    15. STATE BOARD OF EDUCATION
      Moving Expense reimbursement reports from Boise State University, Idaho State University, Lewis-Clark State College, and the University of Idaho for April 1, 1997 through June 30, 1997.


    16. MILITARY DIVISION
      Monthly report from Military Division on overtime hours during the 1997 flood disaster for June, 1997.
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