STATE BOARD OF EXAMINERS
MINUTES – Subcommittee Meeting
August 11, 2009 – 1:30 p.m.
Joe R. Williams Building, 5th Floor Conference Room A
The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 1:30 p.m. pursuant to Idaho Code §67-2002 and by order of the chair.
The following members were present: Wayne Hammon, Division of Financial Management; Chuck Goodenough, Deputy Secretary of State; Brian Benjamin, Deputy Attorney General, and Brandon Woolf, Office of the State Controller, as assisting secretary to the subcommittee.
Also present by invitation were: Mark McClaine, Bureau of Homeland Security; Mary Halverson, Bureau of Homeland Security; Ray Greene, Department of Fish and Game; Bob Wells, Bureau of Homeland Security; Ike Kimball, Department of Health and Welfare; David Fulkerson, Division of Financial Management; Scott Phillips, Office of the State Controller; and Debbie Wonch, Office of the State Controller.
Approval of official minutes for the meeting of the Subcommittee to the Board of Examiners on July 14, 2009.
Resolution: Mr. Goodenough moved to approve item 1 and place it on the consent agenda. Mr. Benjamin seconded the motion. The motion carried on a unanimous voice vote.
2. Bureau of Homeland Security
Date to Board
|Mercury spill at private residence||8/5/2009|
Discussion: Ms. Halverson noted they have been working with Karen from the Attorney General’s Office on this matter. The property was being rented and the mercury belonged to the renter.
Mr. Goodenough asked what the mercury was in.
Mr. McClaine explained that it was a jar of mercury from a dentist’s office. The residents decided to play with it. It was a mother and son and they were long-term renters. The individual who was poisoned was the girlfriend of the son.
Resolution: Mr. Hammon moved to approve item 2 and place it on the consent agenda. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.
3. Health and Welfare
Request for continued approval to pay comp and on-call time worked by medical staff up to $70,000 for state fiscal year 2010. The request would be for the following specific job classes as recommended last year by the Division of Human Resources:
Physician, Psych Specialty
Physician, Clinical Director – Institution
Physician, Medical Director – Institution
Clinical Specialist (Physicians Assistant)
Nurse, Advanced Practice (Nurse Practitioner)
Discussion: Mr. Kimball noted that the department makes this request yearly. They have a difficult time recruiting and keeping employees in these state hospital positions due to the locations in Blackfoot and Orofino, ID. When there is not enough coverage, they ask these classifications to be on call. If the Department cannot pay compensatory and on-call, then the alternative would be to use contract physicians to fill in when the regular staff are taking accrued time off. Paying compensatory and on-call time is a significant cost savings for the Department.
Resolution: Mr. Hammon moved to approve item 3 and place it on the consent agenda. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.
4. Military Division
Request approval for payment of workers’ compensation claims for members of the Idaho National Guard, resulting while the soldier was on duty in the amount of $2,487.21.
Discussion: Mr. Hammon noted that last quarter they had an update on this item and everything looks in order.
Resolution: Mr. Hammon moved to approve item 4 and place it on the consent agenda. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.
5. Ada County
Request for approval pursuant to Idaho Code 18-2507, for the payment of costs incurred by Ada County for the prosecution of State Correctional Institution inmates in the amount of $43,430.79.
Discussion: Mr. Hammon explained that this is an annual request we receive from Ada County. This past legislative session DFM successfully sponsored Senate Bill #1042, which states that after the Board of Examiners reviews and approves the claim, the BOE shall submit the claim to the Department of Correction who shall pay the claim. In theory this would speed up the payment process to Ada County. The Legislature did not appropriate the Department of Correction this past session for FY2010. Therefore, DFM has agreed to coordinate with JFAC and the Department of Correction to request a supplemental appropriation to pay for this claim.
Resolution: Mr. Hammon moved to approve item 5 and place it on the consent agenda. DFM will work with JFAC and the Department of Correction to pay the bill. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.
6. Department of Fish and Game
Request for an extension in the qualifying time of twenty (20) months for up to a total of thirty-six (36) months for real estate relocation assistance for David Silcock who responded to an agency initiated request and relocated his home in connection with a job promotion.
Discussion: Mr. Greene made note of an error in his request. Mr. Silcock’s home was not in Mackey, but was in Moore. He explained that it is not their practice to come to the Board of Examiners for an extension. The department became aware that Mr. Silcock had not sold his home. His 20 months to sell his home had expired on August 4. Mr. Greene explained that they had worked the agreement out according to option “b” in the policy, transaction fee assistance, and has not paid Mr. Silcock any money. Mr. Silcock relocated in December 2007 and began to sell his home around March or April of 2008. Mr. Greene noted that the Department’s policy on relocation is basically the same as the Board’s. Unfortunately the internal policy was never reviewed. It has been hard to get people to move to this location, and they tried to make it positive for the employee. The department has told transfer candidates that they will assist them with relocation expenses. The department did not know they needed to have the memo of the signed agreement, because it was already in their policy. In June the department made those changes to their relocation policy. Mr. Greene noted in addition to Mr. Silcock, they have 3 other people who might consider the agreement. The policy states that the 20 months starts from the time that they were transferred to the new work location.
Mr. Goodenough recommended that the department revise their letter and include a chronology of what actually happened.
Mr. Hammon noted that he’ll want to explain the efforts that Mr. Silcock has taken to sell his home.
Mr. Greene said that the director will be out of town the next week, and both of them would like to be present for the meeting. They are willing to wait until September to have this item voted on.
Mr. Hammon commented that by reading the policy, it does not say that the extension has to be granted before the 20 months expire.
Resolution: The Subcommittee decided to table this item and bring it back in September for reconsideration along with more documentation from the department.
7. Idaho State Police
Notification of update to the INL overtime grant.
Discussion: Mr. Woolf noted that the Board had already approved the ONL special request for ISP the previous month. They sent in this change in contractors for the INL grant and wanted the Board to be aware of this change.
8. State Insurance Fund
a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of June, 2009.
b. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft for the month of June, 2009.
Estimated expenditure for workers compensation claim costs, dividends and premium refunds
Funds Expended in June, 2009
Workers Compensation Claim Costs
Estimated expenditure for Petroleum Clean Water Trust Fund
Funds Expended in June, 2009:
A meeting agenda will be available at the Idaho State Controller’s Office, 700 West State Street, Boise, Idaho, two (2) working days before the meeting.
If you have questions or would like to arrange auxiliary aides or services for persons with disabilities, please contact the Idaho State Controller’s Office at (208) 334-3100. Accommodations for auxiliary aides or services must be made no less than five (5) working days in advance of the meeting.
The CONSENT AGENDA addresses routine items the board may approve without discussion.
The REGULAR AGENDA addresses policy and program items the board may wish to discuss prior to making a decision.
The INFORMATION AGENDA provides information only.
The agendas are subject to change and the Board may move an item from one agenda to another.