STATE BOARD OF EXAMINERS
September 3, 1997 - 9:00 a.m.
Office of State Controller - 5th Floor Conference Room A
Members Attending: Mike Brassey, Office of Governor
David High, Office of Attorney General
H. W. Turner, Office of State Controller
Ben Ysursa, Office of Secretary of State
Visitors Attending: Marsha Hale, Boise State University
Keith Hasselquist, State Board of Education
John McAllister, Department of Labor
Gary Broker, Department of Health and Welfare
Steve Guerber, State Historical Society
Vivian Klein, State Controller’s Office
1. BOISE STATE UNIVERSITY - Marsha Hale
Request for authorization to reimburse moving expense in excess of the established policy for the following:
Name Department Total Cost Allowable Difference
Martha Freitag Athletics $8,000 $3,000 $5,000
Wanda Lynn Riley Internal Audit $6,500 $5,000 $1,500
Cheryl Jorcyk Biology $4,800 $3,800 $1,000
It was noted Martha Freitag’s moving reimbursement would be reimbursed from the Athletics account. Mike Brassey made a motion to recommend approval on the Consent Agenda for all three. Ben Ysursa seconded the motion. Passed unanimously.
2. LEWIS-CLARK STATE COLLEGE - Keith Hasselquist, Chief Fiscal Officer, State Board of Education
Request for authorization to pay 82 hours compensatory time for Timothy Baerlocher, physical plant employee supervisor for a total of $1,515.36.
Keith Hasselquist stated this employee worked long hours during snow storms, etc. to accrue the compensatory time and is unable to take it off. Ben Ysursa made a motion to recommend approval on the Consent Agenda. Mike Brassey seconded the motion. Passed unanimously.
3. DEPARTMENT OF LABOR - John McAllister, Deputy Director
Request for authorization to use $25,000 of Penalty & Interest, Account Number 0302, as state matching funds for the Idaho Rural Development Council, federal grant.
Mike Brassey made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. Passed unanimously.
4. DEPARTMENT OF HEALTH AND WELFARE - Gary Broker, Administrator, Division of Management Services
Request for amendment of State Moving Policy, fourth paragraph to:
“When recruiting new hires, departments shall not offer or agree to pay moving expenses unless prior approval has been obtained from the Board of Examiners; except when the reimbursement does not exceed $5,000. Colleges and universities will report all moving reimbursements to the Secretary of the Board of Examiners quarterly.”
The last paragraph would remain unchanged. The preapproval policy for all moving expenses for new employees is causing them additional problems in recruiting.
Hal Turner stated the Department of Health and Welfare is suggesting changes be made to the State Moving Policy and noted there is a typo error in its letter. It should read, “reimbursement does exceed $5,000.” Gary Broker said his intent was that reimbursement under $5,000 would not require Board of Examiners approval. Hal stated the Fiscal Policy Advisory Committee (FPAC) comprised of employees from several state agencies has also been reviewing the matter. He suggested the FPAC may want to submit recommendations at the October Sub-Committee meeting. Mike Brassey said he would like to think about just what we are trying to accomplish with moving reimbursements. Sub-Committee members agreed to hold the request until October for recommendations. David High also asked for possible FPAC recommendations regarding reimbursement of meal expenses for meetings or retreats held at the home station. These items will be included in the October Sub-Committee meeting.
5. STATE HISTORICAL SOCIETY - Steve Guerber, Director or Vi Huntsinger, Fiscal Office
Request for authorization to reimburse moving expenses in the amount of $1,000 to Mr. Steven Walker for the position of State Archivist.
David High made a motion to recommend approval on the Consent Agenda. Mike Brassey seconded the motion. Passed unanimously.
6. OFFICE OF ATTORNEY GENERAL
Notification that Mr. Rex Blackburn of the firm of Evans Keane has been appointed to represent the State of Idaho in Selkirk Seed Company v. State Insurance Fund, pursuant to Idaho Code 67-1409.
Ben Ysursa made a motion to recommend approval on the Consent Agenda. Mike Brassey seconded the motion. Passed unanimously.
7. STATE INSURANCE FUND
Estimate of Petroleum Storage Tank Fund expenses to be paid by sight drafts for the month of July, 1997.
Estimated expenditures for July $500,000.00
Payroll $ 46,617.42
Continuing Appropriations 9,859.04
FSTF Claim Costs 111,699.97
Estimate of Petroleum Storage Tank Fund expenses to be paid by sight drafts for the month of August, 1997.
Estimated expenditures for August $500,000.00
Payroll $ 44,816.46
Continuing Appropriations 100.00
PSTF Claim Costs 103,875.21