C.L. "Butch"
Otter
Governor
Lawerence
Denney
Secretary of
State
Lawrence
Wasden
Attorney
General
Brandon D
D Woolf
State
Controller,
Secretary
SCO > Board of Examiners > Subcommittee Minutes
STATE BOARD OF EXAMINERS
MINUTES – SUBCOMMITTEE MEETING
700 W. State Street, Boise, Idaho
5th Floor, Conference Room A
September 4, 2003


The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 9:03 a.m. pursuant to Idaho Code §67-2002 and by order of the chair.

The following members were present: Darrell Manning, Governor’s Office; Chuck Goodenough, Office of the Secretary of State; Dave High, Office of the Attorney General; and Steve Kenyon, Office of the State Controller, as assisting secretary to the subcommittee.

Also present by invitation were Peggy Davis, Carol Joyce, Gary Ward, and Ann Heilman.

· CONSENT AGENDA
1. Minutes - Approved

    Approval of official minutes for the subcommittee meeting of the Board of Examiners on August 7, 2003.

Resolution: Mr. Manning moved to approve the minutes as presented. Mr. High seconded the motion. The motion carried with a unanimous voice vote.

· REGULAR AGENDA
2. University of Idaho – Approved

    Request for authorization to reimburse moving expenses as follows:
        Position
    PCNDepartment
    Salary
    Up to Amount
      a. Educational Specialist
    College of Education
    $24,000 - $27,000
    $5,000
        b. Research Associate
    Biology
    $30,000 - $32,178
    $5,000
        c. Human Rights Compliance
    President’s Office
    $52,000 - $62,000
    $5,000
        d. Assistant Professor
    Justice Studies
    $40,000 - $42,000
    $5,000
        e. Instructor
    Biology
    $30,000 - $32,000
    $5,000
        f. Associate Dean
    College of Agricultural and Life Sciences
    $110,000 - $120,000
    $5,000
        g. Behavioral Coordinator
    Center for Disabilities and Human Development
    $32,175 - $47,316
    $5,000
        h. Lecturer
    English
    $19,500 - $21,000
    $5,000
        i. Director, Gallery Operations
    College of Letters, Arts, and Social Sciences
    $35,000 - $40,000
    $5,000
      j. Executive Director, Vandal Scholarship Fund
    Athletics
    $63,000 - $65,000
    $5,000

Resolution: Mr. Manning moved to approve items a-j. Mr. High seconded the motion. The motion carried with a unanimous voice vote.

3. Boise State University – Approved

    Request for authorization to reimburse moving expenses as follows:
        Position
    PCNDepartment
    Salary
    Up to Amount
      a. Assistant Professor
    2473
    Electrical & Computing Engineering
    $60,008
    $5,000
        b. Visiting Assistant Professor
    2079
    Political Science
    $35,000
    $3,000
        c. Assistant Professor
    2121
    Geosciences
    $48,000
    $5,000
        d. Assistant Research Professor
    2541
    Geosciences
    $63,000
    $5,000
      e. Assistant Professor
    2085
    Sociology
    $41,018
    $5,000
    f. Request for authorization to reallocate prior Board approved moving reimbursements for positions that the department has adjusted the contract terms and changed Position Control Numbers (PCN).

    Cancel approvals for:

        Position
    PCNDepartment
    Salary
    Up to Amount
      Social Worker, 12-month appointment
    2216Counseling and Testing Center
    $31,000 - $36,000
    $5,000
      Staff Psychologist, 12-month appointment
    1536Counseling and Testing Center
    $36.000
    $5,000

    Transfer approvals to:

        Position
    PCNDepartment
    Salary
    Up to Amount
      Social Worker, 10-month appointment
    1516Counseling and Testing Center
    $31,000 - $36,000
    $5,000
      Staff Psychologist, 10-month appointment
    1535Counseling and Testing Center
    $36.000
    $5,000

Audience with the Board: Ms. Davis explained item f - the adjustments made regarding the PCN and appointment period for two positions at BSU and the need to transfer the moving reimbursement approval previously granted by the Board.

Resolution: Mr. Manning moved to approve items a-f. Mr. Goodenough seconded the motion. The motion carried with a unanimous voice vote.

4. Bureau of Hazardous Materials, Division of Military, Executive Office of Governor – Recommend approval by the board

    Request for authorization to issue deficiency warrants for reimbursement of response costs incurred during August pursuant to Idaho Code §39-7110.

    ID #
    Description
    Amount
    Comments
    Date
      a. 2002-3048
    Hazardous fire
    $14,977.95
    Fire in state laboratory
    12/10/02
      b. 2003-2169
    Biohazard
    1,815.25
    White powder on roadway
    8/21/03
      c. 2003-2920
    Biohazard
    214.19
    White powder in envelopes
    8/21/03
      d. 2003-2198
    Hazmat
    3,521.02
    Vehicle accident / leaking pesticides, responsible party deceased
    8/21/03
      e. 2003-2662
    Drug Lab
    2,147.65
    Drug lab explosion w/ injuries
    8/21/03
      f. 2003-3169
    Drug Lab
    1,547.80
    Lab in back of vehicle
    8/28/03
      g. 2003-3474
    Drug Lab
    2,007.58
    Typical
    8/28/03
      h. 2003-2474
    Biohazard
    2,295.47
    Anthrax threat - actively pursuing the responsible party.
    8/28/03
      i. 2003-3433
    Drug Lab
    1,439.75
    Typical
    8/28/03
    Total
    $29,966.66
Audience with the Board: Mr. Ward explained the collection efforts for the fire in the state laboratory, the white powder incidents and the leaking pesticide accident. Since collecting costs was slow, he requested authorization to issue deficiency warrants to compensate the response efforts in a timely manner. When costs have been recovered, those dollars would be returned to the general fund.

Resolution: Mr. High moved to recommend approval by the board on the consent agenda. Mr. Goodenough seconded the motion. The motion carried with a unanimous voice vote.

5. Department of Parks and Recreation – Recommend approval by the board

    Request for an exemption to the State Surplus Personal Property Policy allowing the agency to donate property to a seasonal employee. The Department of Parks and Recreation has a 1969 mobile home that was initially donated to the agency. The agency anticipated terminating the lease on the land where the mobile home resides. The mobile home had a value of less than it would cost to have the unit hauled to a disposal sight. To save the state disposal costs and to prevent having to evict and relocate this seasonal employee, the agency requested approval to donate the mobile home to the seasonal employee who was living in the unit and who would assume all disposal costs associated with its removal from state land at the conclusion of his seasonal employment.

Resolution: Mr. High moved to recommend approval by the Board on the consent agenda. Mr. Manning seconded the motion. The motion carried with a unanimous voice vote.

6. Attorney General - Recommend approval by the board

    a. Notification that William H. von Oehsen of the firm of Powers, Pyles, Sutter & Verville, P.C., has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of providing legal advice and counsel to the Idaho Department of Health & Welfare concerning the development of pharmacy costs containment programs under Medicaid and the efforts of pharmaceutical companies against such control of pharmacy costs.

    b. Notification that Edith S. Marshall of the firm of Powers, Pyles, Sutter & Verville, P.C., has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of providing legal advice and counsel to the Idaho Department of Health & Welfare concerning the development of pharmacy costs containment programs under Medicaid and the efforts of pharmaceutical companies against such control of pharmacy costs.

    c. Notification that Michael B. Rosen, Esq., of the firm of Rosen & McCarthy in Wellesley, Massachusetts, has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in case of State of Idaho v. Daluise, et al., Civil Action No. 0367CV348.

    d. Notification that Michelle R. Points of the firm of Hawley, Troxell, Ennis & Hawley has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in case of Arledge v. Fisher and Dept. of Correction, Medical Dept., Docket No. 29728.

    e. Notification that Dan G. Cederberg of the firm of Cederberg Law Offices in Missoula, Montana, has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of collecting the judgment awarded the Idaho Industrial Commission in the case of State of Idaho v. Cardinal Financial, Inc. DBA Kwik Kash Loans, Case No. CV-004038.


Resolution: Mr. Manning moved to recommend approval by the board on the consent agenda. Mr. High seconded the motion. The motion carried with a unanimous voice vote.

7. Moving Policy Discussion – Postponed for further study
The subcommittee members discussed a list of potential options to revise the state moving policy. These options included such issues as a gross reimbursement limit based upon salary, eligibility considerations, and sections of the policy that have been difficult to interpret.

Mr. Manning inquired about the philosophy of a set dollar limit for moving expense reimbursements. In response, Mr. Kenyon noted a goal to give the agencies the ability to handle moving expense reimbursement offers as much as possible without applying to the Board and to make offers based upon a firm amount.

Ms. Heilman suggested that agencies needed the authority to determine the level of eligibility for reimbursements and relocation amounts. Relocation packages were normally related to level of compensation, expertise, and job market and must fall within an agencies budget constraints. She acknowledged the differences with higher education in offering moving expense reimbursements. Mr. Kenyon pointed out that non-higher education agencies were subject to compliance audits as well as financial audits, but higher education was subject only to financial statement audits, which did not review this level of expenditure.

Mr. Manning suggested drafting the best policy possible and submitting that draft to the State Board of Education, the Division of Human Resources, the Division of Financial Management, and the Fiscal Policy Advisory Committee (FPAC). He anticipated some good comments from these groups. He believed that moving expense reimbursements should be separate from a signing bonus. Ms. Heilman remarked about the moving expense reimbursements coming from operating funds where as a signing bonus would come from personnel funds as part of a compensation package.

Resolution: Mr. Kenyon summarized the subcommittee’s suggestions to write a draft policy including some key issues for change in the State Moving Policy and to send this draft for review within the next few weeks to the review groups. The subcommittee targeted receipt of comments and a revision of the draft policy for presentation to the subcommittee in October 2003.

· INFORMATIONAL AGENDA
8. State Insurance Fund

    a. Notification of the State Insurance Fund estimate of expenses to be paid by sight drafts and prior month’s disbursements for August 2003.
        Estimated expenditure for workers compensation claim costs, dividends and premium refunds
    $15,000,000.00
      Funds Expended in July 2003
      Workers Compensation Claim Costs
    8,756,830.73
      Dividend
    0.0
      Commissions
    1,780,689.92
      Policy Refunds
    170,899.74
      Total
    $10,708,420.39
    b. Notification of the State Insurance Fund estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft and the funds expended in the prior month of August 2003.
        Estimated expenditure for Petroleum Clean Water Trust Fund
    $750,000.00
      Funds Expended in July 2003:
      Payroll
    58,198.45
      Operations
    174,184.03
      Claim Costs
    210,947.87
      Total
    $443,330.35


There being no further business before the board and on motion duly made and seconded, THE MEETING OF THE STATE BOARD OF EXAMINERS WAS ADJOURNED at 9:40 a.m.





__________/s/ Keith Johnson____________
Keith Johnson, Secretary of the Board and
Idaho State Controller










Minutes of State Board of Examiners or the Subcommittee Meetings

The secretary to the board prepares preliminary minutes as a courtesy for the reader. Preliminary minutes have not been approved by the State Board of Examiners or its subcommittee and do not constitute the official minutes of the meeting. The minutes become official after approval at a subsequent meeting. Should you have any questions regarding these minutes, please contact brdexam@sco.state.id.us or call the Idaho State Controller’s Office at 334-3100.
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