C.L. "Butch"
Otter
Governor
Lawerence
Denney
Secretary of
State
Lawrence
Wasden
Attorney
General
Brandon D
D Woolf
State
Controller,
Secretary
SCO > Board of Examiners > Subcommittee Minutes
STATE BOARD OF EXAMINERS
MINUTES – SUBCOMMITTEE MEETING
700 W. State Street, Boise, Idaho
5th Floor, Conference Room A
September 8, 2005


The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 9:02 a.m. pursuant to Idaho Code §67-2002 and by order of the chair.

The following members were present: Brad Foltman, Governor’s Office; Chuck Goodenough, Office of the Secretary of State; Dave High, Office of the Attorney General; and Patrick Hodges, Office of the State Controller, as assisting secretary to the subcommittee.

Also present by invitation were Mary Halverson, Division of Military, Lorrie Pond, Division of Military; Jay Anderson, Division of Human Resources, Ann Heilman, Division of Human Resources; John McAllister, Department of Commerce and Labor; Joni Booth, Department of Commerce and Labor; Dave Sande, Department of Environmental Quality; Susan Lowman-Thomas, Division of Veterans Services; Bryn Field, Office of the State Controller, Audrey Musgrave, State Controller’s Office

CONSENT AGENDA

1. Minutes

    Approval of official minutes for the meeting of the Subcommittee to the Board of Examiners on August 4, 2005.

Discussion: Mr. Foltman made a correction to the second to last sentence of the first paragraph, under item 3 on page two, changing late-filers to non-filers. Mr. Foltman made a correction on page 5, to the last paragraph under item 5, changing Department of Human Resources to Division of Human Resources.

Resolution: With corrections, Mr. Foltman moved to approve item 1. Mr High seconded the motion. The motion carried on a unanimous voice vote.

REGULAR AGENDA

2. Department of Administration

    a. Request for recognition of assignment pursuant to Idaho Code §67-1027 from Sunflower Investments to Pomaikai Ekolu.

b. Request for recognition of assignment pursuant to Idaho Code §67-1027 from Ironwood LLC to Keith C. Hewel.
Resolution: Mr. High moved to approve item 2. Mr Foltman seconded the motion. The motion carried on a unanimous voice vote.

3. Ada County
a. Request the payment of $7,380.44 be made to the ADA County Sheriff’s Office for costs incurred while transporting prisoners of the Idaho State Correctional Institutions to court appearances for the period of June 1, 2004 through May 31, 2005.
b. Request the payment of $5,256.75 be made to Ada County for costs incurred in the prosecution and/or trial of Idaho State Correctional Institution inmates.
Discussion: Mr. Foltman said he noticed the support information from the State Controller’s Office said Ada County’s payments would be requested from the Board of Examiner budget. Mr. Foltman said the current request is an 07 request and he anticipates Ada County will expect a payment for services before next summer. Mr. Foltman said the Division of Financial Management would need to work with the State Controller’s Office towards a supplemental if the bill is to be paid before July of next year.

Resolution: Mr. Goodenough moved to approve item 3. Mr High seconded the motion. The motion carried on a unanimous voice vote.

4. Division of Veterans Services – Susan Lowman-Thomas, Senior HR Specialist

    Request that the maximum limit for vacation accrual be lifted for six (6) months for the following person employed at the Idaho Division of Veterans Services:

Joseph S. Bleymaier
Division Administrator PCN 1860
Leave Schedule AA Regular
Vacation Balance (8/26/05) 190.30
FLSA Indicator Executive Exempt

Audience with the Board: Susan Lowman-Thomas said because the Division of Veterans Services was without an administrator, Joseph Bleymaier had been serving under two positions up to the first week of August. Ms. Lowman-Thomas said she is requesting a vacation lift for Mr. Bleymaier. Ms. Lowman-Thomas said more time is accrued for Veterans Services employees because they are required to work on several holidays. Ms. Lowman-Thomas said Mr. Bleymaier has demonstrated commitment to taking time off and is serious about managing his leave balances.

Discussion: Mr. Foltman asked if the conditions had been addressed under which this comp time issue arose, in the sense that the other position had been staffed. Ms. Lowman-Thomas confirmed this was correct. Mr. Foltman asked if there was a specific request amount for this cap to be moved to. Ms. Lowman-Thomas did not have a specific request.

Ann. Heilman said if the accrual of six months is looked at, it would be around 48 more hours. Audrey Musgrave said only 3.7 hours would be accrued per pay period and Mr. Bleymaier accrued 1.7 hour last period because he is at a 192 max. Ms. Heilman said Mr. Bleymaier has come from outside of state service and was hired for the cemetery director position after a career in the military. Ms. Heilman said because Mr. Bleymaier is new to the state he accrues vacation at a lower rate than employees who have been with the state awhile.

Mr. Foltman asked if it would be reasonable to raise the cap to 220 hours for 90 days, in order to provide an expectation for taking time off. Ms. Lowman-Thomas said this would be reasonable.

Resolution: Mr. Folman moved to temporarily increase the cap to 220 hours for 90 days on item 4. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.

5. Idaho Commerce and Labor – John McAllister, CPA, CGFM

    Request authorization by the Board of Examiners to use Penalty and Interest monies under Idaho Code §72-1348 for the following:

Up to $8,000 for the cost of the Lakes Commission co-location in the department’s Sandpoint local office.

Discussion: Mr. Foltman asked if this request intended for Commerce and Labor to pay for the Lakes Commission office space for the remainder of this fiscal year. Dave Sande said the original expectation was for one fiscal year. Mr. Foltman said this would not be an appropriate request under a long-term arrangement, but in the view of the timing, using penalty and interest on a temporary basis would be appropriate. Mr. Foltman said with the understanding that it is for this fiscal year only, a more permanent fund source, other than penalty and interest, should be used beginning in 2007. Mr. Goodenough complimented Jon Sandoval for providing additional background on the request.

Resolution: Mr. Fotman moved to approve item 5, for the remainder of the current fiscal year. Mr Goodenough seconded the motion. The motion carried on a unanimous voice vote.

6. Bureau of Hazardous Materials, Division of Military, Executive Office Of Governor – Mary Halverson

    Request for authorization to issue deficiency warrants for reimbursement of response costs pursuant to Idaho Code §39-7110.
    ID #
    Description
    Amount
    Comments
    Date to Board
      2005-1105
    Drug Lab
    707.81
    Possible meth lab found at 1204 N. 7th in Coeur d’Alene, ID on 4/5/05
    8/5/05
      2005-1298
    Diesel Spill
    137.89
    Semi-truck with a split fuel line caused by debris on road, on 4/19/05 near Boise, ID
    8/15/05
      2005-1332
    HazMat
    2363.66
    Overturned tanker truck that spilled used vegetable oil on 4/22/05 in Coeur d’Alene, ID
    8/15/05
      2005-1447
    Chemical Spill
    2301.76
    Unknown chemicals leaking from an unattended semi-trailer on 5/1/05 near New Plymouth ID
    8/15/05
        2005-1450
    Drug Lab
    561.35
    Suspected meth lab found on 5/2/05 at 3818 Schreiber Road in Coeur d’Alene ID
    8/15/05
        2005-1509
    Diesel Spill
    375.50
    Tractor-trailer – 150 gallon saddletank damaged by road debris and leaking on 5/6/05 near Mountain Home, ID
    8/15/05
        2005-1564
    HazMat
    6458.87
    3031.87
    Tractor-trailer overturned by the wind, spilling nitric acid from 55-gallon drum on 5/9/05 in Paul, ID
    8/15/05
        2005-1574
    HazMat
    2789.23
    A live mortar round was found in a shed at 6494 Lincoln St. by a homeowner on 5/9/05 in Bonners Ferry, ID
    8/15/05
    2005-1585
    Drug Lab
    3920.71
    Suspected meth lab found on 5/10/05 at Route 2, Box 137 in Kamiah ID
    8/15/05
    2005-1713
    HazMat
    134.08
    Old H2O softener canisters, 55 gallon drums found buried in soil on 5/17/05 at 106 W. 37th Street in Garden City, ID
    8/15/05
    2005-1735
    Diesel Spill
    673.00
    Traffic accident involving a logging truck resulting in a diesel spill on 5/18/05 just North of Bonners Ferry
    8/15/05
    TOTALS
    $20,423.86
    14,557.21
Audience with the Board: Mary Halverson said items 2005-1298 and 2005-1447 had been recovered, the cost of item 2005-1564 had been changed to $3031.87 due to an overcharge, and the total had changed to $14,557.21.

Resolution: Mr. High moved to approve item 6. Mr. Foltman seconded the motion. The motion carried on a unanimous voice vote.

7. Military Division – LeRae Nelson, Controller
a. Request for approval to pay comp-time for emergency professionals who are required to work over 40 hours/week when deployed to support a state or federal disaster. This request is for duration of the existing federal and state disasters and will be reviewed with the Board annually.
b. Request for authorization to retroactively pay the overtime (comp time) hours worked by emergency professionals who have been deployed to support the one federal and three state disasters.
Audience with the Board: Ann Heilman said Brandon Woolf, Audrey Musgrave, the HR director from Military Division, LeRae Nelson, and Jay Anderson, researched the history of what the Department of Lands had done to pay their employees on fire duty. They found a blanket authorization was granted by the Board of Examiners. The solution they found involved separating the two items as presented, but using the same treatment used at the Department of Lands for both, because they are naturally limited to that emergency circumstance, making it necessary that individuals hours be paid straight time. Ms. Heilman said the proposal is parallel to what is happening at the Department of Lands.

Resolution: Mr. Goodenough moved to approve items 7a and 7b. Mr High seconded the motion. The motion carried on a unanimous voice vote.

INFORMATIONAL AGENDA

8. Attorney General
a. Notification that Scot D. Nass of the firm of Paine, Hamblen, Coffin, Brooke & Miller, has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in case of Dep’t of Health and Welfare v. Magistrate Div. Of the First Judicial Dist., Case No. CV-2005-0000305.
b. Notification that Lawrence E. Kirkendall, Attorney at Law, has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorneys general for the purpose of representing the State of Idaho in Steele v. Indust. Special Indem. Fund, ISIF Claim No. 2005-1721; I.C. No. 03-012979.

9. State Insurance Fund

    a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of August 2005.
        Estimated expenditure for workers compensation claim costs, dividends and premium refunds
    $20,000,000.00
      Funds Expended in July
      Workers Compensation Claim Costs
    9,426,479.82
      Dividend
    0
      Commissions
    70,866.96
      Policy Refunds
    297,656.56
      Total
    9,795,003.34
    b. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft for the month of August 2005.
        Estimated expenditure for Petroleum Clean Water Trust Fund
    $750,000.00
      Funds Expended in June:
         
      Payroll
    91,706.63
      Operations
    12,072.81
      Claim Costs
    199,514.29
      Total
    303,293.73


Discussion: Mr. Foltman said the State Insurance Fund estimates are not productive information. Mr. Foltman said, from the standpoint of meaningful information, using a blanket estimate is very different from giving more accurate sums. Mr. High suggested asking the State Insurance Fund to provide the percentage of error on their reports from the previous month. Mr. Goodneough said it looked like they could drop the estimate from 20 million back to 15 million and be safe. Mr. Foltman said the State Insurance Fund’s projections should model a more reasonable approximation of what they truly expect, and although they are not a state agency, there should be some accountability, which was intended by providing this report to the Board of Examiner. Mr. Foltman said the State Insurance Fund might inform the board when and why they are anticipating low points. Mr. Foltman volunteered to draft a letter on the subject and circulate it among the subcommittee.

There being no further business before the board and on motion duly made and seconded, THE MEETING OF THE STATE BOARD OF EXAMINERS WAS ADJOURNED at 9:35 a.m.


__________/s/ Keith Johnson____________
Keith Johnson, Secretary of the Board and
Idaho State Controller


Minutes of State Board of Examiners or the Subcommittee Meetings

The secretary to the board prepares preliminary minutes as a courtesy for the reader. Preliminary minutes have not been approved by the State Board of Examiners or its subcommittee and do not constitute the official minutes of the meeting. The minutes become official after approval at a subsequent meeting. Should you have any questions regarding these minutes, please contact brdexam@sco.state.id.us or call the Idaho State Controller’s Office at 334-3100.
    Page last updated on 07/13/2006 01:23:34 PM