STATE BOARD OF EXAMINERS
MINUTES – Subcommittee Meeting
September 8, 2009 – 1:30 p.m.
Joe R. Williams Building, 5th Floor Conference Room A
The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 1:30 p.m. pursuant to Idaho Code §67-2002 and by order of the chair.
The following members were present: Wayne Hammon, Division of Financial Management; Chuck Goodenough, Deputy Secretary of State; Brian Benjamin, Deputy Attorney General, and Brandon Woolf, Office of the State Controller, as assisting secretary to the subcommittee.
Also present by invitation were: Mark McClaine, Bureau of Homeland Security; Jeff Rylee, Bureau of Homeland Security; Ray Greene, Department of Fish and Game; Mary Quarles, Idaho Commission for the Blind and Visually Impaired; and Debbie Wonch, Office of the State Controller.
Approval of official minutes for the meeting of the Subcommittee to the Board of Examiners on August 11, 2009.
Resolution: Mr. Goodenough moved to approve item 1 and place it on the consent agenda. Mr. Hammon seconded the motion. The motion carried on a unanimous voice vote.
2. Bureau of Homeland Security
Discussion: Mr. McClaine explained that the mercury was found in an apartment complex dumpster by some children. Their mother came out, let the children play with it, and then called law enforcement to contain it. The mother (responsible party) will make $40 payments for 4 months. The property owner will pay approximately $3,500 for the clean-up.
Date to Board
|Mercury spill at private residence||9/1/2009|
Resolution: Mr. Hammon moved to approve item 2 and place it on the consent agenda. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.
3. Office of the Secretary of State
Request pursuant to Idaho Code 73-212 that the State Board of Examiners consider the list for the Idaho Code 2009 Supplements, and that the number of sets of annual supplements be reduced from 1,100 to 1,025.
Discussion: Mr. Hammon noted that the Secretary of State conducted a survey asking people/offices how many sets of supplements they really needed, and the amount of sets requested by offices was lower than they had been previously distributing. This will save the state money by not printing as many supplements.
Resolution: Mr. Hammon moved to approve item 3 and place it on the consent agenda. Mr. Benjamin seconded the motion. The motion carried on a unanimous voice vote.
4. Office of the State Controller
Request approval to ratify the following military contract:
Contract NGBID-09-C-0012 for State of Idaho Military Division Project: Gowen Wash Racks.
Discussion: Mr. Woolf explained that this is a military contract that has already been signed by the Governor, Secretary of State, and Attorney General. The Military Division could not wait for our meeting to have this approved, so it was buck slipped. This request is just to ratify the signatures.
Resolution: Mr. Goodenough moved to approve item 4 and place it on the consent agenda. Mr. Hammon seconded the motion. The motion carried on a unanimous voice vote.
5. Military Division
Request approval for cash compensation of overtime to all state professionals and administrative personnel deployed to assist on state or federally declared disasters according to Idaho Code §67-5328(3).
Discussion: Mr. Hammon said that this is an annual request and the Military Division uses it very sparingly. The employees are allowed to work overtime. The Feds will reimburse the Military Division if the Military pays employees’ overtime when earned. The Feds will not reimburse for accrued overtime.
Resolution: Mr. Hammon moved to approve item 5 and place it on the consent agenda. Mr. Hammon seconded the motion. The motion carried on a unanimous voice vote.
6. Idaho Commission for the Blind and Visually Impaired
Request to use funds from the Adaptive Aids and Appliances dedicated fund totaling $131.92 to replenish the store cash box as a result from a burglary on August 17, 2009.
Discussion: Mr. Hammon asked Ms. Quarles from which fund was the stolen money taken from.
Ms. Quarles answered that it was partially cash receipts from sales and also from the change fund. The Commission is just asking to recoup the money that was stolen.
Mr. Hammon noted that DFM looked at this situation and the Commission should have the authority to do this without the Board of Examiners being involved. The times that this sort of instance has come before the board from other agencies has been when they were moving money from one fund to another. In this case the Commission just needs to record in the ledger a loss of $131.92.
Mr. Benjamin asked Ms. Quarles if she would like to withdraw the Commission’s request.
Ms. Quarles said yes.
Resolution: Item was withdrawn.
7. Department of Fish and Game
Request an extension in the qualifying time of twenty (20) months for real estate relocation assistance for Conservation Officer David Silcock. This request was made last month and is being revisited this month with additional documentation.
Discussion: Mr. Hammon thanked Mr. Greene for the update and more documentation.
Resolution: Mr. Goodenough moved to approve item 7 and place it on the consent agenda. Mr. Hammon seconded the motion. The motion carried on a unanimous voice vote.
8. Office of the Attorney General
a. Notification that Peter C. Erbland of the firm of Paine Hamblen, LLP, has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in the case of Sharafabadi v. Univ. of Idaho, et al.
b. Notification that Bradlee R. Frazer of the firm of Hawley, Troxell, Ennis & Hawley, LLP, has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of advising the Idaho State Lottery on intellectual property matters relating to the Lottery’s creation and operation of lottery games, internet and e-commerce advice, and intellectual property portfolio development, enforcement, licensing and monetization.
c. Notification that Andrew J. Mitchell with the firm of Paine Hamblen, LLP, in Spokane, Washington, has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of assisting Peter C. Erbland in representing the State of Idaho in the case of Sharafabadi v. Univ. of Idaho, et al.
d. Notification that Ty A. Ketlinski, Prosecutor with the Canyon County Prosecutor’s Office, has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in the matter of the Termination of the Parent-Child Relationship of: John Do, John Doe I and Jane Doe, Parent, Idaho Dep’t of Health & Welfare v. Jane Doe.
9. State Insurance Fund
a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of July, 2009.
b. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft for the month of July, 2009.
Estimated expenditure for workers compensation claim costs, dividends and premium refunds
Funds Expended in July, 2009
Workers Compensation Claim Costs
Estimated expenditure for Petroleum Clean Water Trust Fund
Funds Expended in July, 2009:
A meeting agenda will be available at the Idaho State Controller’s Office, 700 West State Street, Boise, Idaho, two (2) working days before the meeting.
If you have questions or would like to arrange auxiliary aides or services for persons with disabilities, please contact the Idaho State Controller’s Office at (208) 334-3100. Accommodations for auxiliary aides or services must be made no less than five (5) working days in advance of the meeting.
The CONSENT AGENDA addresses routine items the board may approve without discussion.
The REGULAR AGENDA addresses policy and program items the board may wish to discuss prior to making a decision.
The INFORMATION AGENDA provides information only.
The agendas are subject to change and the Board may move an item from one agenda to another.