C.L. "Butch"
Otter
Governor
Lawerence
Denney
Secretary of
State
Lawrence
Wasden
Attorney
General
Brandon D
D Woolf
State
Controller,
Secretary
SCO > Board of Examiners > Subcommittee Minutes
STATE BOARD OF EXAMINERS
MINUTES – Sub-committee Meeting
September 9, 2014 – 1:30 p.m.
Joe R. Williams Building, 5th Floor Conference Room A

The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 1:30 p.m. pursuant to Idaho Code §67-2002 and by order of the chair.

The following members were present: Brian Kane, Office of the Attorney General; Jani Revier, Division of Financial Management; Tim Hurst, Office of the Secretary of State; and Brian Benjamin, Office of the State Controller, as assisting secretary to the subcommittee.

Also present by invitation were: Jackson Gray, Idaho Military Division; David Fulkerson, Division of Human Resources; and Deborah Wonch, Office of the State Controller.

Mr. Kane moved to amend the agenda to include J. Nick Crawford on the list of attorneys recommended by the Attorney General to provide legal services to the State of Idaho. This will become the new agenda item 3. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.



CONSENT AGENDA

1. Minutes
Approval of official minutes for the meeting of the Sub-committee to the Board of Examiners on August 12, 2014.

Resolution: Mr. Hurst moved to approve item 1 and place it on the consent agenda. Mr. Kane seconded the motion. The motion carried on a unanimous voice vote.

    REGULAR AGENDA


    2. Military Division
    Ratification of military contracts for the following projects:
    a. NGBID-15-C-0001 for State of Idaho Military Division project: PT Track Improvements
    b. NGBID-15-C-0002 for State of Idaho Military Division project: PT Track Lighting
    c. NGBID-15-C-0003 for State of Idaho Military Division project: Fitness Center Addition Building 720

    Resolution: Mr. Kane moved to approve item 2 and place it on the consent agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.



    Discussion on Buck Slip Process
    Discussion: Mr. Benjamin stated there are some instances where there was enough time for Military to bring the item to the Board of Examiners normally to put on the agenda. But there would also be times where they would have a time crunch and need to use a buck slip. One way we could do it would be to keep the buck slip process in place, but have it only be used in those situations where there is a timing issue with the contract. In that case we would require a cover sheet to the buck slip with reasoning as to why there is a time crunch and a date it needs to be acted on. Otherwise, it would go to a normal Board of Examiners meeting. We would have the contract there at the meeting so at least two or three of the board members could sign the contract, once the item is approved. Another option as a possibility would be to pre-authorize up to a certain contract amount. It would not require Board of Examiners approval until it hits a certain dollar mark. For example, we could set up approval by DFM and the Controller.

    Mr. Hurst commented the second option does not work with how the statute is written. The board cannot delegate their authority.

    Ms. Revier commented she liked the first option best.

    Mr. Hurst said that when the time frame fits, they should go through the normal process. If it is time sensitive, then do the buck slip route. Between the time when the award is given and the contract is actually let, is the crunch period.

    Mr. Kane stated he does not believe the system is broken, and does not need fixing. If Military can make the board meeting schedule, that would be best. If not, the fall back would be the buck slip.

    Ms. Revier asked Mr. Gray that if Military knows they have a certain amount of projects coming up, can they submit them to be approved at the regular agenda. She asked how far in advance they know about the projects.

    Mr. Gray said one to two months ahead of time.

    Ms. Revier said the board could do a “not to exceed” on these instructions.

    Mr. Benjamin said the contract cannot be let until there is written approval from the Board of Examiners.

    Mr. Kane said he would like to discuss this with his boss.

    Mr. Gray said for the most part the buck slips would be discontinued. There may be certain circumstances with a timeline where a buck slip may be needed, but it would be rare.

    Mr. Benjamin said he would draw up this procedure, and then discuss it at next month’s meeting.


      3. Office of the Attorney General
      Request approval for J. Nick Crawford to be added to the list of attorneys recommended by the Attorney General to provide legal services to the State of Idaho.

      Resolution: Mr. Kane moved to approve item 3 and place it on the consent agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.



      INFORMATIONAL AGENDA

      4. Office of the Attorney General
      a. Notification that Peter J. Johnson of Johnson Law Group in Spokane, Washington, has been appointed pursuant to Idaho Code §67-1409 as a Special Deputy Attorney General for the purpose of representing the State of Idaho in the case of Blankenship, et al. v. McDevitt, et al.

      b. Notification that Paul J. Augustine of the firm of Augustine Law Offices, PLLC, has been appointed pursuant to Idaho Code §67-1409 as a Special Deputy Attorney General for the purpose of representing the State of Idaho, Industrial Special Indemnity Fund, in the matter of David A. Preston.

      5. State Insurance Fund
      a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of
        July, 2014.
            Estimated expenditure for workers compensation claim costs, dividends and premium refunds
        $14,000,000.00
          Funds Expended in July, 2014:
          Workers Compensation Claim Costs
        $11,541,661.43
          Dividends
        0
          Commission
        0
          Policy Refunds
        181,680.16
          Total
        $11,723,341.59
      b. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight drafts for the month of July, 2014.
          Estimated expenditure for Petroleum Clean Water Trust Fund
      $450,000.00
        Funds Expended in July, 2014:
        Payroll
      $48,358.66
        Operations
      122,884.48
        Claim Costs
      39,386.21
        Total
      $210,629.35

      Mr. Hurst moved to adjourn the meeting at 2:00 p.m. Mr. Kane seconded the motion.
      Page last updated on 11/04/2014 09:21:43 AM