STATE BOARD OF EXAMINERS
MINUTES – Subcommittee Meeting
September 13, 2007– 9:00 a.m.
Joe R. Williams Building, 5th Floor Conference Room A
The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 9:00 a.m. pursuant to Idaho Code §67-2002 and by order of the chair.
The following members were present: Wayne Hammon, Governor’s Office, Division of Financial Management;
Chuck Goodenough, Office of the Secretary of State; Steve Olsen, Office of the Attorney General; and Brad Hoaglun, Office of the State Controller, as assisting secretary to the subcommittee.
Also present by invitation were: David Fulkerson, Governor’s Office; Brandon Woolf, Office of the State Controller; David Tuthill, Department of Water Resources; Leslie Mickelsen, Office of the State Controller; Paul Blas, Department of Environmental Quality; and Deborah Wonch, Office of the State Controller.
Approval of official minutes for the meeting of the Subcommittee to the Board of
Examiners on August 9, 2007.
Resolution: Mr. Hammon moved to approve item 1. Mr. Goodenough seconded the motion.
The motion carried on a unanimous voice vote.
2. Department of Administration
a. Request for recognition of assignment pursuant to Idaho Code §67-1027
from Personal Success to Alexander Investors, LLC.
b. Request for recognition of assignment pursuant to Idaho Code §67-1027
from BODO Development, LLC to TIH BODO, LLC.
Resolution: Mr. Goodenough moved to approve item 2. Mr. Hammon seconded the motion.
The motion carried on a unanimous voice vote.
3. Bureau of Homeland Security, Division of Military, Executive Office of Governor
Date to Board
|Incident at 4564 Idaho Avenue in New Plymouth involving a suspected meth lab.|
|Incident at 8169 W. Victory in Boise involving a letter with “Anthrax” written across the back sent to the Boise School District.|
|Incident at 5500 N. Government Way in Coeur d’Alene (the police station) involving a suspected box meth lab.|
Resolution: Mr. Goodenough moved to approve item 3 on the condition that the supporting
documents be included for the Regular meeting. Mr. Hammon seconded the motion. The motion carried
on a unanimous voice vote.
4. Office of the State Controller
Request pursuant to Idaho Code §67-2019 to permanently increase the balance of
Payroll Rotary Fund 0897 to $50,000.
Discussion: Mr. Woolf said that the fund’s limit balance is at $30,000, and the request is to raise it to $50,000.
Over the last few years the fund has had to be temporarily increased it to get the state through the pay period.
The fund allows the Controller’s Office to make payments on demand. A check may have been created from
what was given to the office from the agencies. It might have had the time entered incorrectly or missed.
Normally to go through the payroll and accounting process it takes one night to forward the information to
the accounting system for a warrant or direct deposit. It allows the office to go through the process to help
reissue a voided check to an employee without any delay. The main reason to temporarily increase the
fund is because of the increase of salaries.
Mr. Hammon said that it would not be an expense to the State.
Resolution: Mr. Hammon moved to approve item 4. Mr. Olsen seconded the motion.
The motion carried on a unanimous voice vote.
5. Department of Water Resources
Notification that JFAC co-chairs support overtime approval from the Board of Examiners and
will support a supplemental appropriation request to cover reasonable overtime costs for
Water Resources employees that cannot be absorbed in the current budget through salary savings.
Discussion: Mr. Tuthill said that it is an ongoing issue with working on applications for transferring water
rights. In Idaho water rights used to be approved routinely. There was water available, but now that is no
longer the case; most of the water has been appropriated. Instead of applying for new water rights, people
are applying for a transfer of existing water rights, which takes a lot more time to process the applications.
With the Snake River Basin Adjudication efforts that were largely completed by the Department last year,
now a backlog on applications of transfers has developed. Mr. Tuthill said that he has spoken with the
chair of JFAC, Sen. Cameron, about this issue. A question came up of what can be done to contract the
work, or how the department should move forward. It is very difficult work to contract out; the information
and the databases are unique to the agency. Sen. Cameron wrote a letter of support from JFAC for the
issue. In addition to the JFAC letter, the Department has formulated a program for voluntary overtime,
but prior to doing that, the Department wanted to get assurance from the Board. Mr. Tuthill briefed this
issue to Governor. Mr. Tuthill said the Governor was supportive, but wanted the other members to give
their opinions too. The Department has requested to spend up to $30,000 over the months between
October 1, and the end of March, using funds that are saved by position vacancies. The Department is
not requesting an appropriation, but instead would like advanced approval of the concept recognizing that
they will come back afterward and report the results to the Board.
Mr. Woolf noted that the Board has granted the same type of request to the Department of Lands, where
they pre-approved overtime for fires, based upon a disaster or emergency situation.
Mr. Hammon said that in relation to the firefighters, the Governor has expressed that the water transfers
are a disaster situation as well.
Mr. Olsen commented that it would help if Mr. Tuthill talked with the Board to get some questions
answered and explain what was going on.
Resolution: Mr. Hammon moved to approve item 5. Mr. Goodenough seconded the motion. The
motion carried on a unanimous voice vote.
6. Department of Environmental Quality
Request for an exception to the Real Estate Relocation Policy and Procedure III.B.1 regarding
Employee’s Criteria for Eligibility on the requirement which states the employee must be a
current, permanent employee who has a minimum of six (6) months service with the appointing agency.
Discussion: Mr. Blas explained that the Department has had difficulty obtaining engineers throughout the
state. Coeur d’ Alene has been a difficult spot for salary issues, etc. The Department has found an engineer in
training in Boise who would like to move to Coeur d’ Alene to fill a vacancy. She has been with the Department
now for three months, has completed her commitments, and is ready to move to Coeur d’ Alene. Unfortunately
she needs to break her lease in Boise in order to move. The Department would like to reimburse her.
Mr. Olsen said that there could be a lot of instances where people might want to become a state employee
where this would require them to break a lease or to incur other expenses in moving to another job.
Mr. Goodenough asked how much time is left on her lease.
Mr. Blas said he is not sure, but if she were to break her lease, she would be charged about one month’s rent.
Mr. Goodenough commented that paying someone’s deposit lease is analogous to helping someone sell
their property. It is a cost incurred with the transfer of the property.
Mr. Blas said that the employee is getting bids from moving companies and is also looking into moving herself.
The exception that needs to be made is for the time frame requirement. The policy is set for a six month
employee, but this particular employee has only been with the Department for three months.
Mr. Hammon said that the concerns have been addressed by the policy.
Resolution: Mr. Goodenough moved to approve item 6. Mr. Hammon seconded the motion. The motion
carried on a unanimous voice vote.
7. Attorney General
a. Notification that Candy W. Dale of the firm of Hall, Farley, Oberrecht & Blanton, PA, has been
appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of
representing the State of Idaho, Idaho Transportation Department, in a matter pending before the
Idaho Personnel Commission involving Elizabeth J. Fox.
b. Notification that Anne Goodwin Crump of the firm of Fletcher, Heald & Hildreth in Arlington, Virginia,
has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for
the purpose of providing counsel and representation to Idaho Public Television.
c. Notification that Keith S. Burron, with Associated Legal Group, LLC, in Cheyenne, Wyoming, has
been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the
limited purpose of filing an amicus brief in the case of Wyoming v. United States Department of Agriculture.
8. State Insurance Fund
a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month
of July, 2007.
Estimated expenditure for workers compensation claim costs, dividends and premium refunds
Funds Expended in July, 2007
Workers Compensation Claim Costs
Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft for
the month of July, 2007.
Estimated expenditure for Petroleum Clean Water Trust Fund
Funds Expended in July, 2007:
A meeting agenda will be available at the Idaho State Controller’s Office, 700 West State Street, Boise, Idaho, two (2) working days before the meeting.
If you have questions or would like to arrange auxiliary aides or services for persons with disabilities, please contact the Idaho State Controller’s Office at (208) 334-3100. Accommodations for auxiliary aides or services must be made no less than five (5) working days in advance of the meeting.
The CONSENT AGENDA addresses routine items the board may approve without discussion.
The REGULAR AGENDA addresses policy and program items the board may wish to discuss prior to making a decision.
The INFORMATION AGENDA provides information only.
The agendas are subject to change and the Board may move an item from one agenda to another.