STATE BOARD OF EXAMINERS
October 3, 2002 – 9:00 a.m.
Office of State Controller – Fifth Floor Conference Room A
Attending: Brian Whitlock, Office of Governor
Ben Ysursa, Office of Secretary of State
David High, Office of Attorney General
Steve Kenyon, Office of State Controller
Marty Peterson, University of Idaho
Rita Foltman, State Board of Education
Carol Joyce, Boise State University
Peggy Davis, Boise State University
Susan Fuginaga, Department of Corrections
Gary Broker, Department of Health and Welfare
Ray Ineck, Legislative Services
Angie Billings, Division of Financial Management
Joni Booth, Department of Labor
Gary Ward, Bureau of Hazardous Materials
Tim O’Leary, Idaho State Police
Ann Heilman, Division of Human Resources
UNIVERSITY OF IDAHO – Marty Peterson
1. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $5,000 for the following open position:
Coordinator, IBEST Bioinformatics College of Engineering, Computer Science Dept
Marty Peterson reported the moving reimbursement request is for up to $5,000 for the open position. Brian Whitlock made a motion to recommend approval by the Sub-Committee. Ben Ysursa seconded the motion. The motion passed unanimously.
2. IDAHO STATE UNIVERSITY - Rita Foltman, Board of Education
SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses for the following positions currently undergoing the search and recruiting process for the academic year 2002-2003.
Director/Development Development/Arts & Sciences $2,000.00
Position Department Amount
Athletic Fiscal Officer Athletic Department $4,900.00
Rita Foltman stated ISU is ready to make offers for the two open positions and would like to reimburse moving expenses for $4,900.00 and $2,000.00. Ben Ysursa made a motion to recommend approval by the Sub-Committee. Brian Whitlock seconded the motion. The motion passed unanimously.
3. BOISE STATE UNIVERSITY – Carol Joyce and Peggy Davis
SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $5,000 for the following positions:
Developer Analyst Enterprise Application Systems $5,000
Project Lead-Alumni Development Enterprise Application Systems $5,000
Dean Division of Extended Studies $5,000
Assistant Professor Chemistry Department $5,000
Health Promotion & Prevention Svs Coord Hlth, Wellness & Counseling Svs $5,000
Assistant or Associate Professor Psychology Department $5,000
Assistant Professor Criminal Justice Department $5,000
Assistant Professor English Department $5,000
Assistant or Associate Professor English Department $5,000
Assistant Professor History Department $5,000
Assistant Professor English Department $5,000
Cultural Center Coordinator Student Union Department $3,000
Carol Joyce reported recruitment has not started for most of the 12 positions. All moving reimbursement requests are up to $5,000 with the last one for $3,000. Ben Ysursa made a motion to recommend approval by the Sub-Committee. Brian Whitlock seconded the motion. The motion passed unanimously.
4. DEPARTMENT OF CORRECTIONS – Susan Fuginaga
Request for authorization to reimburse moving expenses in the amount of $11,033.19 for the position of Deputy Administrator of Evaluation and Compliance from California. At the time he was hired, the Department did not commit to pay for these expenses, but they did commit to submit a request to the Board for payment. This request was submitted to the Sub-Committee members in September and deferred until October so the department could submit a revised expense breakdown.
Susan Fuginaga reported the department has reviewed the moving reimbursement request and adjusted some lodging and gas receipts. The adjusted request is for $11,033.19. After discussion Ben Ysursa made a motion to recommend approval on the Regular Agenda. David High seconded the motion. The motion passed unanimously.
5. DEPARTMENT OF HEALTH AND WELFARE – Gary Broker, Deputy Director, Division of Management Services
SUB-COMMITTEE APPROVAL - Request for authorization to reimburse up to $2,500 partial moving expenses for Andrew Noble for the position of Health Program Specialist for the Immunization Program. Mr. Noble currently resides in Dublin, California.
Gary Broker stated the moving reimbursement request is for up to $2,500. Brian Whitlock made a motion to recommend approval by the Sub-Committee. David High seconded the motion. The motion passed unanimously.
6. LEGISLATIVE SERVICES OFFICE – Ray Ineck, Supervisor, Legislative Audits
SUB-COMMITTEE APPROVAL - Request for authorization to reimburse up to $5,000 for the position of Director, Office of Performance Evaluations, to Mr. Rakesh Mohan, who resides in Lacey, Washington.
Ray Ineck reported the request is to reimburse moving expenses up to $5,000 for the new director of Office of Performance Evaluations. Brian Whitlock made a motion to recommend approval on the Consent Agenda. David High seconded the motion. The motion passed unanimously.
7. IDAHO TRANSPORTATION DEPARTMENT – David Tolman, Controller
Request for authorization to reimburse moving expenses up to $20,000 for a new director of ITD. The ITD Board is currently conducting a nationwide search for a new director. They will follow the Moving Policy and will use only as much of this request as necessary. They also understand the new director will need to sign the agreement concerning accepting moving expenses and payback specifications if they voluntarily resign within the time period.
This request was deferred until November by David Tolman.
8. PANHANDLE HEALTH DISTRICT – Angie Billings, DFM
Request for authorization to pay nurses who work over 40 hours per week instead of accruing compensatory time. The Home Health Division has experienced the resignation of eight nurses since April 2000. Because they are a specialty area, it takes approximately 4 months for a new RN to complete orientation. Orientation costs since April 2000 have been approximately $82,000. It is not possible for the RN staff to take off the comp time because of the on-going high patient census, the level of patient acuity, and the nursing shortage in the division and in the area at large.
9. DEPARTMENT OF LABOR – Joni Booth, Financial Executive Officer
Angie Billings stated the Panhandle Health District asked her to present this request to the Sub-Committee to save them the cost of a trip to Boise. Angie said the health district has been having difficulties with the nursing shortage, and one more nurse has resigned in the last few days. They would like to pay overtime for the nurses instead of accruing compensatory time. Ann Heilman said she is concerned no names or length of time was submitted. She suggested postponing the request or granting it for a short period of time. Steve Kenyon said he is concerned this request is for only one area and the nurses shortage is probably statewide. He suggested possibly a short term commendable raise with an end date to help the nurses through the emergency. Brian said he doesn’t feel a short term commendable increase is the answer and would like more research on the issue. Ann Heilman will work with the health districts to see if the problem is statewide and suggest recommendations. Ben Ysursa made a motion to defer action until November. Brian Whitlock seconded the motion. The motion passed unanimously.
Request for authorization to use Penalty and Interest monies for the following, pursuant to Idaho Code 72-1348(b):
a. Up to $75,000 to assist the Idaho Disability Determinations Service (IDDS) in its upgrade of case management software. This upgrade will enable the IDDS to improve its timeliness and quality on determinations of disability for the Social Security Administration. The majority of the cost of this upgrade is funded by the Social Security Administration (SSA), and all federal funds from the SSA will be used before state funds are utilized.
b. Up to $2,100 for relocating wiring in the Payette Job Service Office.
c. Up to $153,000 for remodeling of the Department Boise Job Service Office.
d. Up to $27,000 for remodeling of the Department’s Pocatello Job Service Office.
e. Up to $65,000 for re-roofing the Department’s Canyon County Job Service Office.
Joni Booth stated they are requesting authorization to use the Penalty and Interest monies to assist Disability Determinations Services, if necessary, and for remodeling of various projects. Ben Ysursa questioned if the funds are monitored by the federal government. Joni said no, but they are audited by Legislative Services. Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. The motion passed unanimously.
BUREAU OF HAZARDOUS MATERIALS – Gary Ward
Request for authorization to issue deficiency warrants for reimbursement of response costs incurred, pursuant to Idaho Code 39-7110.
BUREAU OF HAZARDOUS MATERIALS REPORT FOR SEPTEMBER 2002
75-100 lbs of white powder along road
Gary Ward stated all are standard requests. David High made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. The motion passed unanimously.
18. IDAHO STATE POLICE – Tim O’Leary, Human Resources Officer
Request for authorization to pay accrued compensatory time for the following FLSA exempt employees during their assignment at the National Governor’s Association Conference. The funds to defray this expense are being provided by “Team Idaho” from private sponsorship and donations.
Name Comp Hours
Captain Wayne Longo 115.5
Captain Dave Kane 99.0
Lieutenant Jack Catlin 98.0
Captain Don VanCleave 52.0
Captain Clark Rollins 35.0
Captain Ed Gygli 40.0
Lieutenant Curtis Exley 77.5
Captain Danny Bunderson 78.0
Lieutenant Lonnie Richardson 54.0
Lieutenant Robert Lee 99.0
Captain Steve Jones 61.5
Mr. Steve Raschke 83.0
Major Robert (Dan) Charboneau 121.0
Major Kevin Johnson 140.0
Major David Rich 60.0
Lieutenant Stephen Richardson 109.0
Major Glen Schwartz 31.0
Lieutenant Robert Clements 49.0
Lieutenant Duane Sammons 82.5
ISP Specialist Denise Marsh 69.0
ISP Specialist John Parmann 71.0
Ms. Tamara Humiston 35.5
Mr. Richard Ohnsman 78.2
Captain Ed Rankin 72.5
Mr. Tom Sharp 68.0
Tim O’Leary stated this request is to pay compensatory time accrued during the National Governor’s Conference. He said “Team Idaho” has donated funds to pay these expenses. Ben Ysursa made a motion to recommend approval on the Consent Agenda. Brian Whitlock seconded the motion. The motion passed unanimously.
19. ATTORNEY GENERAL
Notification that Michael J. Kane of the firm of Kane & Tobiason has been appointed as a special deputy attorney general for the purpose of representing the State of Idaho and the Idaho Board of Professional Engineers and Professional Land Surveyors in the Gerald Martens and EHM Engineers, Inc. matter, pursuant to Idaho Code §67-1409.
Ben Ysursa made a motion to recommend approval on the Consent Agenda. Brian Whitlock seconded the motion. The motion passed unanimously.
20. TRANSPORTATION DEPARTMENT – RATIFICATION OF APPROVAL BY SUB-COMMITTEE
Ratification of the September 9, 2002 Sub-Committee approval for authorization to reimburse moving expenses up to $5,000 for one staff engineer position at the District 5 Office in Pocatello, Idaho. This request was hand carried and approved by three Sub-Committee members.
This request was ratified by members of the Sub-Committee.
21. STATE TRAVEL POLICY – MILEAGE / PER DIEM RATES
Notification that the Internal Revenue Service announced effective January 1, 2003 the standard mileage rate for the use of a car for business purposes is 36 cents a mile for all business miles driven, down from 36.5 cents a mile in 2002. The current state mileage rate is 36.5 cents a mile.
The U.S. General Services Administration (GSA) announced new per diem reimbursement rates effective October 1, 2002. Currently the state per diem reimbursement rate is $30.00 a day. The Out-of-State per diem reimbursement rate is $30.00 per day, but allows for the higher federal allowance.
22. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of September 2002.
A discussion was held regarding revising the mileage rate to 36.0 cents effective January 1, 2003, and the new per diem rates effective October 1, 2002. Ben Ysursa made a motion to defer action until November so Sub-Committee members could visit with their bosses. Brian Whitlock seconded the motion. The motion passed unanimously.
23. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight draft or the month of September 2002.
Estimated expenditure for workers $ 10,000,000.00
compensation claim costs, dividends
and premium refunds
Funds Expended in August 2002:
Workers Compensation Claim Costs $ 9,209,568.48
Policy Refunds 167,031.68
Estimated expenditures for $ 750,000.00
Petroleum Storage Tank Fund
Fund expended in August 2002:
Payroll $ 80,277.48
Claim Costs 173,784.40
Total $ 278,454.67