STATE BOARD OF EXAMINERS
MINUTES – Subcommittee Meeting
October 13, 2009 – 1:30 p.m.
Joe R. Williams Building, 5th Floor Conference Room A
The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 1:30 p.m. pursuant to Idaho Code §67-2002 and by order of the chair.
The following members were present: David Fulkerson, Division of Financial Management; Chuck Goodenough, Deputy Secretary of State; Mike Gilmore, Deputy Attorney General, and Brandon Woolf, Office of the State Controller, as assisting secretary to the subcommittee.
Also present by invitation were: Mark McClaine, Bureau of Homeland Security; Mary Halverson, Bureau of Homeland Security; Bob Wells, Bureau of Homeland Security; Bruce Krosch, Southwest District Health Department; Ike Kimball, Department of Health and Welfare; Tim Hurst, Office of the Secretary of State; John McAllister, Department of Labor; Joni Booth, Department of Labor; Dan Goicoechea, Office of the State Controller, Wayne Hammon, Division of Financial Management; and Debbie Wonch, Office of the State Controller.
Approval of official minutes for the meeting of the Subcommittee to the Board of Examiners on September 8, 2009.
Resolution: Mr. Goodenough moved to approve item 1 and place it on the consent agenda. Mr. Fulkerson seconded the motion. The motion carried on a unanimous voice vote.
2. Bureau of Homeland Security
|Date to Board|
|Diesel spill (semi-truck wreck). In the process of recovering, insurance company is involved.||10/9/2009|
|Explosive materials in a private residence. In the process of recovering, insurance may pay. ||10/9/2009|
Discussion: Mr. Woolf commented that due to the size of the documentation for the second incident, it was e-mailed to the Subcommittee members for them to review, instead of putting it all in the binders.
Mr. McClaine explained the breakdown of the cost of materials listed for incident 00169.
Mr. Gilmore asked if the department has reviewed the overtime and personnel costs for each of the incidents.
Ms. Halverson answered that they have.
Resolution: Mr. Goodenough moved to approve item 2 and place it on the consent agenda. Mr. Fulkerson seconded the motion. The motion carried on a unanimous voice vote.
3. Health and Welfare
a. Request that $122,479,150 be transferred from the General Fund to the Cooperative Welfare Fund #0220 during the second quarter of Fiscal Year 2010.
b. Request that $64,950 be transferred from the Drug Court, Mental Health Court & Family Court Services Fund #0340 to the Cooperative Welfare Fund #0220 during the second quarter of Fiscal Year 2010.
c. The Department of Health & Welfare has calculated $3,674,000 to be reverted to the State General Fund.
Discussion: Mr. Woolf explained that another item was received that morning from Health and Welfare. He asked the Subcommittee if they would like to include it into the agenda as item “c”.
Mr. Kimball explained that the most recent item is their annual reversion of general funds. They are appropriated funds throughout the year. Because the department has so many federal grants, it takes some time to review federal funds and general funds spent. After that computation is done, the department presents what the reversion is and then make a cash transfer from their dedicated fund to the state general fund. This item is favorable to the state. Mr. Kimball stated that he was indifferent on when to do the cash transaction, but that it would be in the best interest of the state to do it this month.
Resolution: Mr. Goodenough moved to put all three items from Health and Welfare on the consent agenda for recommend approval. Mr. Fulkerson seconded the motion. The motion carried on a unanimous voice vote.
4. Office of the State Controller
The Internal Revenue Service increased the federal meal and incidental expense rate on October 1, 2009, from $39.00 per day to $46.00 per day. This item may be voted on at the discretion of the board.
Discussion: Mr. Woolf noted that he was not asking for approval of this item, but that it is up to the Subcommittee if they would like to approve or discuss this item. If it is their desire to approve it, Mr. Woolf noted that it would be preferred that the ruling be made retroactive to October 1, 2009.
Mr. Goodenough asked if there was something that allows state employees, if they do not get the federal rate, to deduct the difference between the rate the state gives them and the federal rate on their income tax as a business expense.
Mr. Fulkerson said that for the mileage rate, yes, but for the meal per diem, he did not believe so.
Mr. Woolf noted he could look into it further.
Mr. Goodenough commented that out of state travel has been somewhat restricted, so it might not hurt to table this item for a month to find out for sure.
Resolution: Mr. Goodenough moved to defer this item until next month to get more information. Mr. Fulkerson seconded the motion. The motion carried on a unanimous voice vote.
5. Ada County
Request for approval pursuant to Idaho Code 18-2507, for the payment of costs incurred by Ada County for the prosecution of State Penitentiary inmates in the amount of $5,691.07.
Discussion: Ms. Wonch explained that she spoke to Mr. Navarro the week before, and he said there was a statute change last year. From now on Ada County will not be sending the amounts annually, but will be forwarding the amounts to the SCO for approval whenever they receive them.
Mr. Woolf reminded the committee that Mr. Hammon had previously stated that DFM would work with the Department of Correction and the legislature on the appropriation of this money because the appropriation was not given to the Department of Correction for this current fiscal year.
Resolution: Mr. Goodenough moved to approve item 5 and place it on the consent agenda with the note that DFM is aware of this dollar amount and that they will work with the Department of Correction on its payment. Mr. Fulkerson seconded the motion. The motion carried on a unanimous voice vote.
6. Idaho Association of Public Health District Directors
Request for overtime compensation for staff working in H1N1 influenza vaccination locations throughout Idaho. The request is to make a special ruling to allow employees that are in FLSA categories “P”, “A”, and “I” to be paid for overtime in cash at the 1.0. If approved, these employees would be changed temporarily from the period October 15, 2009, through January 31, 2010, to the FLSA code “S”, which would allow the exempt health district employee to be paid for comp time earned.
Discussion: Mr. Krosch explained that preparing for the mass H1N1 vaccination clinics is a monumental task. It is estimated that 1/3 of the population will want this vaccine. The clinics will be beginning this week. Initially, the Association had asked for these employees to have their FLSA codes temporarily changed during this time.
Mr. Woolf noted that he had spoken with Mr. Krosch prior to the meeting and discussed a better solution for this situation was to use the earnings code “OFS” instead of changing the FLSA codes. Using “OFS” for the workers’ overtime hours will cause fewer transactions for the health districts, and the SCO payroll office. Their overtime hours will be more easily tracked. Mr. Woolf explained that any time these employees have overtime caused by working in the vaccination locations, they would code their timesheets with “OFS”.
Mr. Krosch asked if it could be made retroactive to the start of the vaccination clinics.
Mr. Woolf answered that yes it could be.
Mr. Goicoechea commented that the Board will most likely want to know what sort of internal controls will be in place.
Mr. Goodenough asked Mr. Woolf to write a paper explaining this new recommendation prior to the full board meeting.
Resolution: Mr. Fulkerson moved to place item 6 on the regular agenda along with a supplemental letter from Mr. Woolf explaining the OFS coding. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.
7. Department of Labor
Request to use Penalty and Interest monies under Idaho Code 72-1348 for the following:
$200,000 for State fiscal year 2010 and $200,000 for State fiscal year 2011 for Wage and Hour costs.
$35,000 for reroofing and $63,900 for upgrading the electrical service at the Third Street Annex; $68,900 for remodeling the Mini-Cassia office.
$222,014 for conversion from IdaNet to the Idaho Educational Network.
Up to $100,000 for salary and benefits for Carmen Achabal while working on a project for the Governor’s office.
Up to $350,000 per year to subsidize Career Information Systems.
Discussion: Mr. Gilmore commented that he had a question on item d. and asked what project Ms. Achabal was working on at the Governor’s office.
Mr. McAllister answered that Ms. Achabal is a classified employee and has expertise in organizing operations. The $100,000 is more than what she will earn.
Mr. Hammon noted that Ms. Achabal has background in efficiency management and the Governor has asked her to help streamline the budget.
Resolution: Mr. Goodenough moved to approve item 7 and place it on the consent agenda. Mr. Fulkerson seconded the motion. The motion carried on a unanimous voice vote.
8. Office of the State Controller
Annual moving expense reports by agency during Fiscal Year 2009.
9. Office of the Attorney General
a. Notification that Mary V. York and Murray D. Feldman of the firm of Holland & Hart, LLP, in Boise, Idaho, and Craig D. Galli of the firm of Holland & Hart, LLP, in Salt Lake City, Utah, have been appointed pursuant to Idaho Code §67-1409 as a special deputy attorneys general for the purpose of representing and defending the Idaho Transportation Department (ITD) in legal matters concerning the Thorn Creek Road to Moscow.
b. Notification that Bart D. Browning of the firm of May, Sudweeks & Browning, Twin Falls, Idaho, has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the Idaho Department of Health & Welfare, Child Support Services in child support enforcement actions on an ongoing basis.
10. State Insurance Fund
a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of August, 2009.
b. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft for the month of August, 2009.
Estimated expenditure for workers compensation claim costs, dividends and premium refunds
Funds Expended in August, 2009:
Workers Compensation Claim Costs
Estimated expenditure for Petroleum Clean Water Trust Fund
Funds Expended in August, 2009:
A meeting agenda will be available at the Idaho State Controller’s Office, 700 West State Street, Boise, Idaho, two (2) working days before the meeting.
If you have questions or would like to arrange auxiliary aides or services for persons with disabilities, please contact the Idaho State Controller’s Office at (208) 334-3100. Accommodations for auxiliary aides or services must be made no less than five (5) working days in advance of the meeting.
The CONSENT AGENDA addresses routine items the board may approve without discussion.
The REGULAR AGENDA addresses policy and program items the board may wish to discuss prior to making a decision.
The INFORMATION AGENDA provides information only.
The agendas are subject to change and the Board may move an item from one agenda to another.