C.L. "Butch"
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Governor
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SCO > Board of Examiners > Subcommittee Minutes
MINUTES
SUB-COMMITTEE MEETING
STATE BOARD OF EXAMINERS
November 4, 1999 – 9:00 a.m.
Office of State Controller – 5th Floor Conference Room A


Members Attending: Jeff Malmen, Office of Governor
              Bridget Vaughan, Office of Attorney General
              Chuck Goodenough, Office of Secretary of State
              Steve Allison, Office of State Controller

Visitors Attending: Gary Broker, Department of Health and Welfare
              Jody Olson, PERSI Board Chairman
              Mary Harker, Department of Transportation
              Mary Detmar, Department of Transportation
              Dorothy Heywood, Bureau of Hazardous Materials

    DEPARTMENT OF HEALTH AND WELFAREGary Broker, Administrator, Division of Management Services

1. Request for authorization to pay overtime for Julie Grunder and Eileen Wheeler who are currently working on the TPR project to construct third party recovery functionality in the Medicaid Management Information System (MMIS) from October 1, 1999 through June 30, 2000.
        Gary Broker reported they would like to pay overtime for two project managers who are working on the TPR project. He said the employees’ vacation caps were previously removed and reinstated, and now are at vacation maximum. Jeff Malmen stated he would rather the employees accrue compensatory time and then request payment. Jeff Malmen made a motion to defer any action on the request and have the department return to the Board to request payment of compensatory time. Chuck Goodenough seconded the motion. The motion passed unanimously.


2. Request for authorization to remove the vacation caps for the following employees from November 1, 1999 to February 1, 2000 while they are involved in correcting several deficiencies related to patient care at the Idaho State Veterans Home:
            Keleone Aschenbrenner, Registered Nurse Manager
            Tina Lima, Licensed Practical Nurse
            Philip Hawkins, Volunteer Services/Activity Coordinator

        Gary Broker reported they would like to remove the vacation caps for three employees who are correcting deficiencies at the Idaho State Veterans Home. Chuck Goodenough made a motion to recommend approval on the Consent Agenda. Jeff Malmen seconded the motion. The motion passed unanimously.


3. Request for authorization to pay 338.5 hours compensatory time for Philip Hawkins, Volunteer Services/Activity Coordinator, accrued from April 1999 to current time, while correcting deficiencies noted in the activity department by Facilities Standards for the Idaho State Veterans Home.
        Gary Broker reported they would like to pay the accrued compensatory time for Philip Hawkins, who is involved in the correction of deficiencies at the Idaho State Veterans Home. Jeff Malmen made a motion to recommend approval on the Consent Agenda to pay one half of the accrued compensatory time and have the employee take the remaining compensatory time off. Chuck Goodenough seconded the motion. The motion passed unanimously.


4. Request for authorization to reimburse moving expenses beyond the $5,000 maximum for Ms. Susan C. Heider, Enterprise Information Systems Division Administrator, from Scottsbluff, Nebraska to Boise effective December 1, 1999. Ms. Heider will sign an agreement to pay back moving costs if she voluntarily leave employment within a year from her start date.
        Gary Broker reported the department would like to pull this request as Ms. Heider has accepted other employment. Gary was advised by Sub-Committee members that according to the State Moving Policy only permanent employees who have a minimum of six months agency service are eligible for real estate expenses unless an exception is granted by the Board of Examiners.


5. PUBLIC EMPLOYEE RETIREMENT SYSTEMJody Olson, PERSI Board Chairman
    Request for authorization to remove the $1,000 bonus cap from the Public Employee Retirement System’s Chief Investment Officer position so the PERSI Board can structure an on-going incentive bonus similar to those successfully used in peer positions in other states, pursuant to Idaho Code § 67-5309C(b)(iii).
        Jody Olson reported PERSI would like to remove the $1,000 bonus cap for Bob Maynard, Chief Investment Officer, because of the great job he has accomplished with PERSI, and in order for him to be more comparable with other state pension officers. Jeff Malmen said Mr. Maynard has done an awesome job with PERSI but JFAC is extensively reviewing the bonus procedure. Jeff Malmen made a motion that the request be put on the Regular Agenda for the Board’s action. Chuck Goodenough seconded the motion. The motion passed unanimously.


6. DEPARTMENT OF TRANSPORTATIONMary Harker, Human Resource Services Manager; and Mary Detmar, Budget, Policy & Intergovernmental Relations Manager
    Request for authorization to remove the vacation caps for the following employees from October 1, 1999 to September 30, 2000, while preparing for a lawsuit with the American Trucking Association and updating the 1994 Highway Cost Allocation Study in preparation for the 2000 Idaho Legislature:
                  Doug Benzon
                  Jim Witherell
        Mary Harker reported the would like to remove vacation caps for the two employees until September 30, 2000 while they are preparing for a lawsuit and the Idaho Legislature. The employees are at their vacation maximum. Chuck Goodenough made a motion to recommend approval on the Consent Agenda. Bridget Vaughan seconded the motion. The motion passed unanimously.

    BUREAU OF HAZARDOUS MATERIALSBill Bishop, Director; and Dorothy Heywood

7. Incident 9907121 – Request for authorization to issue deficiency warrants in the amount of $336.31 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident at Southwick Road and Cedar Ridge in Latah County, Idaho on July 12, 1999, pursuant to Idaho Code § 39-7110.

8. Incident 9907261 – Request for authorization to issue deficiency warrants in the amount of $851.24 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident at 12407 S. Lonnie Lane, Kuna, in Ada County, Idaho involving household chemicals on July 26, 1999, pursuant to Idaho Code § 39-7110.

9. Incident 9908021 – Request for authorization to issue deficiency warrants in the amount of $874.72 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident at I-90 milepost 39, in Kootenai County, Idaho involving magnesium chloride abandoned on the road on August 2, 1999, pursuant to Idaho Code § 39-7110.

10. Incident 9908031 – Request for authorization to issue deficiency warrants in the amount of $1,380.77 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident at 523 WF Moon Gulch, Shoshone County, Idaho involving a suspected drug lab on August 3, 1999, pursuant to Idaho Code § 39-7110.

11. Incident 9908032 – Request for authorization to issue deficiency warrants in the amount of $141.70 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident at 602 W. Prairie, Kootenai County, Idaho involving a suspected drug lab on August 3, 1999, pursuant to Idaho Code § 39-7110.

12. Incident 9908041 – Request for authorization to issue deficiency warrants in the amount of $192.04 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident at 1124 Gilbert, Kootenai County, Idaho involving a suspected drug labor on August 4, 1999, pursuant to Idaho Code § 39-7110.

13. Incident 9908091 – Request for authorization to issue deficiency warrants in the amount of $242.18 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident at 602 W. Prairie, Kootenai County, Idaho involving a suspected drug lab on August 9, 1999, pursuant to Idaho Code § 39-7110.

14. Incident 9908171 – Request for authorization to issue deficiency warrants in the amount of $210.36 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident at 602 W. Prairie, Kootenai County, Idaho involving a suspected drug lab on August 17, 1999, pursuant to Idaho Code § 39-7110.

15. Incident 9908191 – Request for authorization to issue deficiency warrants in the amount of $983.66 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident in American Falls, Power County, Idaho involving a suspected drug lab on August 19, 1999, pursuant to Idaho Code § 39-7110.

16. Incident 9908211 – Request for authorization to issue deficiency warrants in the amount of $963.83 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident at 907 E. Vermont, Spirit Lake, Kootenai County, Idaho involving a suspected drug lab on August 21, 1999, pursuant to Idaho Code § 39-7110.

17. Incident 9908261 – Request for authorization to issue deficiency warrants in the amount of $1,189.96 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident at 939 N. Lincoln, Bannock County, Idaho involving a suspected drug lab on August 26, 1999, pursuant to Idaho Code § 39-7110.

18. Incident 9908302 – Request for authorization to issue deficiency warrants in the amount of $297.94 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident at 810 E. Indiana, Kootenai County, Idaho involving a suspected drug labor on August 30, 1999, pursuant to Idaho Code § 39-7110.

19. Incident 9909141 – Request for authorization to issue deficiency warrants in the amount of $898.01 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident in Spirit Lake, Kootenai County, Idaho involving a suspected drug lab on September 14, 1999 , pursuant to Idaho Code § 39-7110.

20. Incident 9909211 – Request for authorization to issue deficiency warrants in the amount of $627.29 for reimbursement of response costs incurred when emergency response teams assisted in a CIB drug lab incident at 1001 E. Montana, Coeur d’Alene, Kootenai County, Idaho involving a suspected drug lab on September 21, 1999, pursuant to Idaho Code § 39-7110.
        Chuck Goodenough made a motion to recommend approval on the Consent Agenda for the Bureau of Hazardous Materials Items # 7-20. Jeff Malmen seconded the motion. The motion passed unanimously.

21. DEPARTMENT OF ADMINISTRATION - INFORMATION TECHNOLOGY CLASSIFICATION LIST
    An update of the IT classification list, which was previously approved by the Board of Examiners for the temporary removal of the $1,000 bonus cap for IT related classifications, was submitted by the Department of Administration. This item was deferred from the September 9, and October 7, 1999 Sub-Committee Meetings until further discussion between the Division of Human Resources, DFM and others could be held.

      Jeff Malmen made a motion to continue to defer this request until December. Bridget Vaughan seconded the motion. The motion passed unanimously.





INFORMATIONAL AGENDA

    STATE INSURANCE FUND

22. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of October, 1999.
      Estimated expenditure for workers $7,500,000.00
      compensation claim costs, dividends
      and premium refunds

    Funds Expended in September 1999:

      Workers Compensation Claim Costs $7,082,888.61
      Dividend 11,110.13
      Commissions
      Policy Refunds 106,457.19
      Total $7,200,455.93

23. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight draft for
the month of October 1999.

      Estimated expenditures for $750,000.00
      Petroleum Storage Tank Fund
    Fund expended in September 1999:

      Payroll $ 56,290.31
      Operations 11,253.34
      Continuous Appropriations - Operations 17,728.17
      Continuous Appropriations - PSTF Claim Costs 301,121.75
      Total $386,393.57
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