C.L. "Butch"
Otter
Governor
Lawerence
Denney
Secretary of
State
Lawrence
Wasden
Attorney
General
Brandon D
D Woolf
State
Controller,
Secretary
SCO > Board of Examiners > Subcommittee Minutes
MINUTES
SUB-COMMITTEE MEETING
STATE BOARD OF EXAMINERS
November 7, 2002 – 9:00 a.m.
Office of State Controller – Fifth Floor Conference Room A



Attending: Brian Whitlock, Office of Governor/ Angie Billings
        Ben Ysursa, Office of Secretary of State
        David High, Office of Attorney General
        Steve Kenyon, Office of State Controller

Visitors Attending:
        David Tolman, Idaho Transportation Department
        Marty Peterson, University of Idaho
        Carol Joyce, Boise State University
        Peggy Davis, Boise State University
        Mike Waller, Boise State University
        Keith Hasselquist, State Board of Education
        Gary Broker, Department of Health and Welfare
        Jeff Seward, Department of Fish and Game
        Dan Harpole, Commission on the Arts
        Ken Winkler, State Liquor Dispensary
        Gary Ward, Bureau of Hazardous Materials
        Kathy Ewert, State Controller’s Office
        Ann Heilman, Division of Human Resources


1. IDAHO TRANSPORTATION DEPARTMENTDavid Tolman, Controller
    Request for authorization to reimburse moving expenses up to $10,000 for a new director of ITD. The ITD Board is currently conducting a nationwide search for a new director. They will follow the Moving Policy and will use only as much of this request as necessary. They also understand the new director will need to sign the agreement concerning accepting moving expenses and payback specifications if they voluntarily resign within the time period.
      David Tolman requesting authorization to reimburse moving expenses up to $10,000 for a new ITD director, if necessary. They are currently conducting a search for applicants and would like to include that as part of the normal package for this type of position. David High made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. The motion passed unanimously.

    UNIVERSITY OF IDAHOMarty Peterson

2. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $1,000 for the following open position:
        Position Department
        Program Specialist Plant, Soil, and Entomological Sciences
      Marty Peterson requested approval to reimburse moving expenses up to $1,000 for the open position. Ben Ysursa made a motion to recommend approval by the Sub-Committee. Brian Whitlock seconded the motion. The motion passed unanimously.
    3. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $5,000 for the following open positions:
          Position Department
          Associate Director Office of Development
          Assistant Professor College of Business and Economics
          Director of Choral Activities Lionel Hampton School of Music
          Director WWAMI Medical Education Program
          Assistant/Associate Professor Agricultural and Extension Education
          Web Application Developer Information Technology Services
          Steam Plant Manager Facilities Management
          Risk Management Officer Finance and Administration
          Research Support Scientist Plant, Soils, and Entomological Sciences
        Marty Peterson requested approval to reimburse moving expenses up to $5,000 for the open positions. Brian Whitlock made a motion to recommend approval by the Sub-Committee. Ben Ysursa seconded the motion. The motion passed unanimously.

      BOISE STATE UNIVERSITY – Carol Joyce, Peggy Davis, and a representative from the Athletic Department

    4. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $5,000 for the following positions:
        Position Department
        Assistant/Associate Professor Biology Department
        Assistant/Associate Professor Counselor Education Department
        Carol Joyce requested approval to reimburse moving expenses up to $5,000 for the two open positions. Ben Ysursa made a motion to recommend approval by the Sub-Committee. Brian Whitlock seconded the motion. The motion passed unanimously.

    5. Request for authorization to reimburse moving expenses up to $12,000 for Scott Sandel, Head Volleyball Coach, from Marquette, Michigan. One only approved moving vendor, North American Van Lines, services the Marquette, Michigan area. The lack of service to the area contributed to the cost of the move, and also the fact that Scott began work immediately and was unable to return to Michigan to help move his family. All expenses of the move fall within the guidelines of the State Moving Policy and will be funded by the Athletic Department’s local account.
        Mike Weller requested approval to reimburse moving expenses up to $12,000 for the Head Volleyball Coach. He said the move took place on October 30 and Mr. Sandel has not been able to return to Michigan to pack and bring his family to Boise. This contributed to the cost of the move. David High made a motion to recommend approval on the Regular Agenda. Ben Ysursa seconded the motion. The motion passed unanimously.


    6. IDAHO STATE UNIVERSITYKeith Hasselquist, State Board of Education
      SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses for the following positions and amounts:
        College of Education
        Assistant Professor Sport Science, PE & Dance $2,000

        Library
        Gov’t Documents Librarian Library $2,000

        Intercollegiate Athletics
        Associate Athletic Trainer Athletics $1,000
        Asst. Sports Info. Director Athletics $2,000
        Assistant Coach Women’s Basketball $2,000

        Academic Affairs
        Admissions Specialist/II Enrollment Planning $2,000
        Keith Hasselquist requested approval to reimburse moving expenses for the vacant positions, which are all below $5,000. Ben Ysursa made a motion to recommend approval by the Sub-Committee. David High seconded the motion. The motion passed unanimously.

      DEPARTMENT OF HEALTH AND WELFARE - Gary Broker, Deputy Controller, Division of Management Services

    7. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse up to $5,000 moving reimbursement for the position of Health Information Manager at State Hospital South. The applicant, Cindy Allred, currently resides in Kennwick, Washington.
        Gary Broker requested approval to reimburse moving expenses up to $5,000 for the State Hospital South. David High made a motion to recommend approval by the Sub-Committee. Ben Ysursa seconded the motion. The motion passed unanimously.

    8. Request for authorization to pay 644.5 hours compensatory time to Shannon Barnes upon separation from state service. Ms. Barnes accumulated the comp time during assignment to several major automation projects over the past several years. Her vacation cap had been removed and she was unable to take time off and still maintain the required schedules for the projects. The alternative would be to place Ms. Barnes on comp time leave until the balance is eliminated.
        Gary Broker reported Shannon Barnes plans to leave state services and has requested she be paid for 644.5 hours compensatory time. Gary said they could save $6,900 in benefit costs if she is paid instead of placing her on comp time leave until her balance is eliminated. Gary said the comp time was incurred while Ms. Barnes was a key project manager on numerous projects over the years, and feels it was for unusual or emergency situations. A discussion was held on changing the comp time statute. Ann Heilman feels there is not a good answer to the question but suggested a partial payoff. It is noted that Shannon Barnes’ hourly rate is $37.21, not $34.21 as stated in the letter. David High made a motion to recommend approval on the Regular Agenda. Ben Ysursa seconded the motion. The motion passed unanimously.


    9. DEPARTMENT OF FISH AND GAMEJeff Seward

      Request for authorization to pay compensatory time accrued during assignment at the National Governor’s Association Conference for the following FLSA Exempt employees: The funds to defray these expenses are being provided by “Team Idaho” from private sponsorship and donations.
                  Employee Comp Hours
                  Steve Agte 30.0
                  Charlie Justus 41.0
                  Gary Hompland 29.5
                  Blake Phillips 30.5
                  Doug Petersen 42.0
                  Jon Heggen 35.0
                  Paul Sommerfeld 26.0
                  Chris Wright 59.0
                  Scott Reinecker 36.0
                  Al Nicholson 43.0
      The following employees are covered by FLSA and do not require Board of Examiners approval:
            Rick Bogar 40.5 Dave Saindon 45.0
            Pat Hylton 33.0 Clark Shackelford 24.1
            Rick Cooper 32.3 Marc Arms 6.0
            Paul Valcarce 31.5 Brian Marek 24.0
          Jeff Seward requested approval to pay compensatory time for expenses incurred by security enforcement officers at the National Governor’s Association Conference. Funds are provided by Team Idaho. Ben Ysursa made a motion to recommend approval on the Consent Agenda. Brian Whitlock seconded the motion. The motion passed unanimously.


      10. COMMISSION ON THE ARTS - Dan Harpole, Executive Director
        SUB-COMMITTEE APPROVAL - Request for authorization to reimburse up to $2,500 moving reimbursement for the new Community Development Director, Delta Smith, from Pendelton, Oregon to Boise within the regulations of the State Moving Policy. Ms. Smith assumed her duties part-time on October 25, 2002 and will begin full-time on December 9, 2002. The position has been vacant since July and salary savings from the vacant months will pay for the move.
          Dan Harpole requested authorization to reimburse moving expenses up to $2,500 for the Community Development Director. David High made a motion to recommend approval by the Sub-Committee. Ben Ysursa seconded the motion. The motion passed unanimously.


      11. STATE LIQUOR DISPENSARY - Ken Winkler, Executive Financial Officer
        Request for authorization to pay 398.5 hours accrued compensatory time to Daniel GreenSky, Supply Operations Supervisor. Mr. GreenSky has worked to reduce his comp balance since the Board of Examiners notice in July, 2002, but has not been entirely successful with reduction of only 59 hours in a four month period. He also currently has vacation and EAL balances. As the Liquor Dispensary enters their busiest time of the year it is unlikely Mr. GreenSky will be unable to take time off.
          Ken Winkler requested authorization to pay 398.5 hours compensatory time to Daniel GreenSky. Ken said the Liquor Dispensary has taken steps to realign responsibility within the Warehouse Staff to help alleviate future problems of this nature. Approval of a partial payment was discussed. Brian Whitlock made a motion to recommend approval on the Regular Agenda. David High seconded the motion. The motion passed unanimously.

        BUREAU OF HAZARDOUS MATERIALS Gary Ward

        Request for authorization to issue deficiency warrants for reimbursement of response costs incurred, pursuant to Idaho Code 39-7110.

      BUREAU OF HAZARDOUS MATERIALS REPORT FOR OCTOBER 2002
      ID#
      Description
      Amount
      Comments
      E-Mailed
      Taken
      12. 2002-2187
      Biological
      $ 1,349.66
      Possible toxic exposure
      10/11/2002
      10/25/2002
      13. 2002-2829
      Drug lab
      $ 518.13
      Meth lab in dumpster
      10/25/2002
      10/25/2002
      14. 2002-2994
      Drug lab
      $ 759.30
      Typical
      10/25/2002
      10/25/2002
      15. 2002-2988
      Drug lab
      $ 828.00
      Typical
      10/25/2002
      10/25/2002
      Total
      $3,455.09
          Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. The motion passed unanimously.


      16. DEPARTMENT OF ADMINISTRATION – RECOGNITION OF ASSIGNMENT
        Request for recognition of assignment as executed by Assignor Arteco Holdings and Assignee Pressley 99LTD, both of Boise, Idaho, for a real property lease regarding the State of Idaho, by and through the Board of Medicine as ‘Lessee” and Lessee’s occupancy of 1755 Westgate Drive, Boise, Idaho, pursuant to Idaho Code 67-1027.
          Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. The motion passed unanimously.



      17. MILITARY DIVISION
        Request for approval of National Guard Reimbursement billing for Compensation and Medical payments in the amount of $5,142.60 for the period July 1 through September 30, 2002, pursuant to Idaho Code 72-928.
          Ben Ysursa made a motion to recommend approval on the Consent Agenda. Brian Whitlock seconded the motion. The motion passed unanimously.

        ATTORNEY GENERAL

      18. Notification that David Lee, attorney for the State Insurance Fund, has been appointed as a special deputy attorney general for the purpose of representing the State Insurance Fund in a collection case, State Ins. Fund v. Watson, case No. CV-SC-02-01741M, pursuant to Idaho Code §67-1409.


      19. Notification that Michael J. Kane of the firm of Kane & Tobiason has been appointed as a special deputy attorney general for the purpose of representing the State of Idaho, board of Registration of Professional Engineers and professional Land Surveyors (Board) in a complaint received by the Board against John Hammond, pursuant to Idaho Code §67-1409.

      20. Notification that Rinda R. Just, Attorney at Law, has been appointed as a special deputy attorney general for the purpose of representing the interests of the Public Employee Retirement System of Idaho in the following contested cases before the Retirement Board, pursuant to Idaho Code §67-1409.
          In the matter of the disability retirement application of Roy Applewhite, Case No. CC02-02;
          In the matter of the disability retirement application of Alvin Wayne Petty, Case No. CC02-03;
          In the matter of the disability retirement application of Linda L. Erickson, Case No. CC02-05;
          In the matter of the disability retirement application of James Pfost, Case No. CC02-04;
          In the matter of the disability retirement application of Kenneth King, Case No. CC02-01;
          In the matter of the disability retirement application of Dean Parrish, Case No. CC02-06.

      21. Notification that Wynn R. Mosman of Mosman Law Offices has been appointed as a special deputy attorney general for the purpose of representing the State of Idaho in the State Insurance Fund – Hume v. Deranleaus of Lewiston, Inc., SIF No. 200015788; IC No. 00-032385, pursuant to Idaho Code §67-1409.
          Ben Ysursa made a motion to recommend approval on the Consent Agenda for Items #18-21. Brian Whitlock seconded the motion. The motion passed unanimously.



      SUB-COMMITTEE AGENDA

      22. STATE CONTROLLER’S OFFICE - Kathy Ewert
        Proposed legislative changes for Idaho Code Section 67-5732A regarding disposal of surplus personal property.
          Kathy Ewert asked for clarification on the proposed draft legislation on disposal of surplus property. Ben Ysursa suggested removing “Rules and Regulations” and replace with “Policies and Procedures”.


      STATE TRAVEL POLICY – MILEAGE / PER DIEM RATES

      23. Notification that the Internal Revenue Service announced effective January 1, 2003 the standard mileage rate for the use of a car for business purposes is 36.0 cents a mile for all business miles driven, down from 36.5 cents a mile in 2002. The current state mileage rate is 36.5 cents a mile.
          Ben Ysursa stated he believes the State of Idaho should follow the IRS regulations and recommended changing the mileage rate from 36.5 cents a mile to 36.0 cents a mile effective January 1, 2003.

      24. The U.S. General Services Administration (GSA) announced new per diem reimbursement rates effective October 1, 2002. Currently the state per diem reimbursement rate is $30.00 a day. The Out-of-State per diem reimbursement rate is $30.00 per day, but allows for the higher federal allowance. Was it the intent of the Board of Examiners to adopt the federal rates each year as they are changed?
          Ben Ysursa stated he feels it was the intent of the Board of Examiners to adopt the new federal per diem reimbursement rates as they are changed each year. The new rates for October 2002 will be used and the website updated each year.


      INFORMATIONAL AGENDA
        STATE INSURANCE FUND
      25. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of October 2002.
          Estimated expenditure for workers $ 10,000,000.00
          compensation claim costs, dividends
          and premium refunds
          Funds Expended in September 2002:
        Workers Compensation Claim Costs $ 8,136,992.84
          Dividend 1,481.57
          Commissions 8,721.92
          Policy Refunds 138,742.62
                              Total $ 8,285,938.95
      26. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight draft or the month of October 2002.

          Estimated expenditures for $ 750,000.00
          Petroleum Storage Tank Fund
          Fund expended in September 2002:
          Payroll $ 55,301.15
          Operations 4,370.29
          Claim Costs 164,517.44
          Total $ 224,188.88

        PRESENTATION TO THE BOARD OF EXAMINERS

        27. STATE CONTROLLER’S OFFICE
          Presentation to the Board of Examiners of the on-line application for disposal of surplus personal property where other agencies, city, county, school districts or other public entity groups can acquire state-owned surplus property. This paperless process is now completed electronically and is immediately accessible. This project won the Innovative Use of Technology Award from the Information Technology Resource Management Council (ITRMC) in October 2002.
            Ben Ysursa suggested rescheduling the presentation until a later date because of the time change for the November Land Board/Board of Examiners meeting.
          Page last updated on 07/13/2006 01:55:25 PM