C.L. "Butch"
Otter
Governor
Lawerence
Denney
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D Woolf
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SCO > Board of Examiners > Subcommittee Minutes
MINUTES
SUB-COMMITTEE MEETING
STATE BOARD OF EXAMINERS
November 9, 2000 – 9:00 a.m.
Office of State Controller – Fifth Floor Conference Room A


Attending: Darrell Manning, Office of the Governor
        David Tolman, Office of the Governor, Representing Darrell Manning
        David High, Office of Attorney General
        Ben Ysursa, Office of Secretary of State
        Steve Kenyon, Office of State Controller, Representing Keith Johnson

Visitors Attending:
        Marty Peterson, University of Idaho
        Keith Hasselquist, State Board of Education
        Bev Mushala, Boise State University
        Judy Gregory, Juvenile Corrections
        Tony Meatte, Juvenile Corrections
        Joni Booth, Department of Labor
        Brett Richard, Department of Labor
        Gordon Graff, Commission on the Arts
        Sue Simmons, Department of Transportation
        Dana Bailey, Department of Transportation
        Tim O’Leary, Idaho State Police
        Mike Carr, Idaho State Police
        Kathy Ewert, State Controller’s Office
        Dorothy Heywood, Bureau of Hazardous Materials

    UNIVERSITY OF IDAHOMarty Peterson

1. (Action deferred from October Sub-Committee) Request for authorization to reimburse moving expenses up to $7,300 for Mr. Don Evans, Development director for the College of Engineering, moving from Azusa, California. Payment of moving expenses will be from state appropriated funds.

2. (Action deferred from October Sub-Committee) Request for authorization to reimburse moving expenses of $7,200 for Dr. Benton Glaze, Assistant Professor, Range Livestock Specialist at the U. of I. Animal and Veterinary Science Department in Twin Falls, Idaho, moving from Sunapee, New Hampshire to Twin Falls. Payment of moving expenses will be from state appropriated funds.

3. Request for authorization to reimburse moving expenses of up to $6,450 for Dr. Jeffrey Miller, Assistant professor of Potato Pathology at the UI Aberdeen Research and Extension Center, moving from Minnesota to Idaho. Payment of moving expenses will be from state appropriated funds.

4. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses of up to $4,000 for Thomas Valles, Associate Director of Student Financial Aid Services in the Department of Financial Aid Services, effective November 15, 2000, moving from Laramie, Wyoming to Moscow, Idaho. Payment of moving expenses will be from state appropriated funds.

5. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses of up to $5,000 for A. Cathleen Greiner, Dean, University of Idaho-Boise Center, reporting to the Vice Provost for Outreach and Technology, effective December 11, 2000, moving from Laguna Beach, California to Moscow, Idaho. Payment of moving expenses will be from state appropriated funds.

6. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses of up to $5,000 for Mary Pickard, Assistant Professor, Family and Consumer Sciences of the College of Agriculture, effective January 3, 2001, moving from Knoxville, Tennessee to Moscow, Idaho. Payment of moving expenses will be from both state appropriated and non-state funds.
      Marty Peterson reported items 1 – 6 were in process before the new moving policy. Items 1 and 2 were deferred from the October meeting. Darrell Manning made a motion to recommend approval for items 1 – 6 on the Consent Agenda. Ben Ysursa seconded the motion. The motion passed unanimously. Darrell Manning amended the motion for items 4 – 6 to be approved by the Sub-Committee.


    LEWIS-CLARK STATE COLLEGEKeith Hasselquist, State Board of Education

7. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses of $2,500 for the position of Assistant Professor, Natural Sciences Division effective January 1, 2001. Payment of moving expenses will be from state appropriated funds.
      Keith Hasselquist reported this is a request for moving an assistant professor for up to $2,500. Ben Ysursa made a motion to recommend approval by the Sub-Committee. Darrell Manning seconded the motion. The motion passed unanimously.


BOISE STATE UNIVERSITYBev Mushala

8. Request for authorization to reimburse moving expenses in excess of the $5,000 prior approval by Harry E. Neel, Jr., Vice President for Finance and Administration, for the following:
Total Cost Allowable Difference
      Geoffrey Black, Business/Economics 8,000.00 5,000.00 3,000.00
      Paul Kuhlmeier, Engineering 8,000.00 5,000.00 3,000.00
      Ted Monachino, Athletics 5,254.49 5,000.00 254.49
      Kent Neupert, Business/Economics 8,500.00 5,000.00 3,500.00
      Julia Oxford, Biology 6,500.00 5,000.00 1,500.00
      Rienk Venema, Math & Computer Sci. 6,981.89 5,000.00 1,981.89
      Bev Mushala reported this request was approved prior to the moving policy change is this is for additional funds.


9. Request for authorization to reimburse additional funds in the amount of $600.00 for Kenneth Lawler, Athletics. The Board of Examiners approved moving expense reimbursement for Mr. Lawler on May 9, 2000 for $5,500.00.
      Kenneth Lawler, Athletics 6,100.00 5,500.00 600.00
      Bev Mushala reported this is for an additional $600.00 in moving reimbursement for Kenneth Lawler. David High made a motion to recommend approval on the Consent Agenda for Items 8 and 9. David Tolman seconded the motion. The motion passed unanimously.


10. Request for authorization to reimburse the following employees for additional weight over the allowable 15,000 pounds.
      David O’Neill, Office Info Tech 5,000.00 weight 17,580#
      John Gardner, Engineering 8,500.00 weight 16,820#
      Bev Mushala reported both employees were over the allowable 15,000 pounds. Ben Ysursa made a motion to recommend approval on the Consent Agenda. David Tolman seconded the motion. The motion passed unanimously.

11. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $5,000.00 for the following employees:
Salary Fund Source Pymt Level
      Heather Best
      Grad Student, Geosciences 16,000 fellowship 3,000.00
      David Chandler
      Asst. Research Prof., Geosciences 50,004 grant 1,404.29
      Scott Christie
      Admin Acctng Mgr, Admin Acctg 47,000 general 5,000.00
      Paul Corazza
      Visiting Professor, Math & CS 35,000 grant 2,318.22
      Kara Hartman
      Service Learning Coord, Stud Serv 34,000 general 5,000.00

      Bev Mushala reported these are new hires since the new moving policy. Ben Ysursa asked about Heather Best, Grad Student. Bev said BSU is looking into situation but wanted it submitted for approval at this time. David Tolman made a motion to recommend approval by the Sub-Committee. David High seconded the motion. The motion passed unanimously.

12. Request for authorization to reimburse additional moving expense for the following employees from their local fund accounts:
      Geoffrey Black Business/Economics 2,898.60
      John Gardner Engineering 3,963.72
      Paul Kuhlmeier Engineering 2,642.11
      Kent Neupert Business/Economics 5,879.08
      Bev Mushala reported BSU is asking for this portion of the reimbursement to be paid from local funds. David High made a motion to recommend approval on the Consent Agenda. David Tolman seconded the motion. The motion passed unanimously.


13. DEPARTMENT OF JUVENILE CORRECTIONSJudi Gregory, Human Resource Officer
    SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expense reimbursement up to $5,000 each for the positions of Clinical Services Administrator and Superintendent, JCC-Nampa.
      Judi Gregory reported they are requesting approval of up to $5,000 each for the two positions. Annual salary is approximately $50,000. David Tolman made a motion to recommend approval by the Sub-Committee. David High seconded the motion. The motion passed unanimously.


14. DEPARTMENT OF LABORJoni Booth, Financial Executive Officer and Brett Richard, Information Services Manager
    SUB-COMMITTEE APPROVAL - Request for authorization to use up to $5,000 Penalty and Interest monies for payment of moving expenses for a new employee, Brian Waste for a position of Systems Integration Analyst Senior, pursuant to Idaho Code §72-1348(b). .
      Joni Booth reported negotiations for the new hire were made prior to the new moving policy. His annual salary is $55,000. Ben Ysursa made motion to recommend approval by the Sub-Committee. David Tolman seconded the motion. The motion passed unanimously.


15. COMMISSION ON THE ARTSGordon Graff, Assistant to Director
    Request for authorization to reimburse moving expenses in the amount of $6,500 for Dan Harpole, new Executive Director, moving from Port Townsend, Washington to Boise, Idaho, effective November 12, 2000.
      Gordon Graff reported they would like to reimburse the new director moving expenses in the amount of $6,500. Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. The motion passed unanimously.


16. DEPARTMENT OF TRANSPORTATIONSue Simmons, Controller
    Request for modification of the State Moving Policy, Appendix A, non-qualified moving Expenses (Taxable) to remove relocation services from the taxable status and be placed within the non-taxable portion of the policy.
      Sue Simmons reported the Department uses the relocation services for employees according to the State Moving Policy, which states it would be taxable income for the employees. An employee brought it to their attention that these costs should not be taxed. Sue contacted the State Controller’s and Attorney General’s Offices. The State Tax Commission’s deputy attorney general sent them a legal opinion that the relocation services are not taxable to the employee based upon a private letter ruling from the IRS. Sue is now asking for guidance from the Board of Examiners. Steve Kenyon reported he has contacted the State of California who consider any expenses taxable. Albertson’s usually gives bonuses to cover any taxable expenses. Steve said there have been two ITD employees in the last couple years who were taxed, and three this calendar year that were not taxed. A decision needs to be made soon. He said it is difficult to receive answers from IRS at this time because of restructuring within the IRS. David High made a motion to ask for a private letter ruling and in the interim follow the Attorney General’s Opinion. Ben Ysursa seconded the motion. The motion passed unanimously. Steve Kenyon will request the private letter ruling and report back at the December Sub-Committee Meeting.


    IDAHO STATE POLICE
    Tim O’Leary, Human Resource Manager
17. Request for authorization to pay 107 hours compensatory time to Lt. Steve Richardson accrued while on Capitol and Executive Protection duty. He will be unable to take time off in the near future.
      Tim O’Leary reported they would like to pay Lt. Richardson for 107 hours compensatory time. He will be unable to take any time off for at least nine months. Ben Ysursa made a motion to recommend approval on the Consent Agenda. David Tolman seconded the motion. The motion passed unanimously.


Mike Carr, Idaho State Police and Kathy Ewert, SCO
18. Request for authorization of an exemption from current Guidelines for the Disposal and Sale of Surplus Personal Property for a test of Internet sales with seized and surplus property. This would be a 90-day trial from November 15, 2000 to February 15, 2001. They will be working with E-Bay Internet auction service and during the trial period will process 2-3 auctions. Property will be advertised in the Idaho Statesman one week before listing with the Internet auction service. At the end of the trial period a comparative analysis will be prepared and a copy forwarded to the Board of Examiners.
      Mike Carr said he is asking for an exemption from current policy to test the internet sales for seized and surplus property for a 90 day trial period. Ben Ysursa made a motion to recommend approval on the Consent Agenda. David Tolman seconded the motion. The motion passed unanimously.

    BUREAU OF HAZARDOUS MATERIALS - Dorothy Heywood
19. Incident 2000-2383 – Request for authorization to issue deficiency warrants in the amount of $216.50 for reimbursement of response costs incurred when emergency response teams assisted in a suspected drug lab incident in Twin Falls, Idaho on July 14, 2000, pursuant to Idaho Code §39-7110.

20. Incident 2000-2439 – Request for authorization to issue deficiency warrants in the amount of $207.09 for reimbursement of response costs incurred when emergency response teams assisted in a suspected drug lab incident in Coeur d’Alene, Idaho on July 18, 2000, pursuant to Idaho Code §39-7110.

21. Incident 2000-2460 – Request for authorization to issue deficiency warrants in the mount of $1,125.82 for reimbursement of response costs incurred when emergency response teams assisted in a hazardous materials incident at Hauser Lake, Kootenai County, Idaho involving a fuel spill on July 19, 2000, pursuant to Idaho Code §39-7110.

22. Incident 2000-2586 – Request for authorization to issue deficiency warrants in the amount of $754.56 for reimbursement of response costs incurred when emergency response teams assisted in a suspected drug lab incident in Sagle, Idaho on July 27, 2000, pursuant to Idaho Code §39-7110.

23. Incident 2000-2616 – Request for authorization to issue deficiency warrants in the amount of $700.74 for reimbursement of response costs incurred when emergency response teams assisted in a suspected drug lab incident in Pinehurst, Idaho on July 28, 2000, pursuant to Idaho Code §39-7110.

24. Incident 2000-2748 – Request for authorization to issue deficiency warrants in the amount of $646.60 for reimbursement of response costs incurred when emergency response teams assisted in a suspected drug lab incident in Post Falls, Idaho on August 4, 2000, pursuant to Idaho Code §39-7110.

25. Incident 2000-2889 – Request for authorization to issue deficiency warrants in the amount of $369.71 for reimbursement of response costs incurred when emergency response teams assisted in a suspected drug lab incident in Kellogg, Idaho on August 11, 2000, pursuant to Idaho Code §39-7110.

26. Incident 2000-3015 – Request for authorization to issue deficiency warrants in the amount of $204.06 for reimbursement of response costs incurred when emergency response teams assisted in a suspected drug lab incident in Rathdrum, Idaho on August 18, 2000, pursuant to Idaho Code §39-7110.

27. Incident 2000-3145 – Request for authorization to issue deficiency warrants in the amount of $2,180.03 for reimbursement of response costs incurred when emergency response teams assisted in a suspected drug lab incident in Idaho Falls, Idaho on August 26, 2000, pursuant to Idaho Code §39-7110.

28. Incident 2000-3150 – Request for authorization to issue deficiency warrants in the amount of $468.86 for reimbursement of response costs incurred when emergency response teams assisted in a suspected drug lab incident in Pinehurst, Idaho on August 26, 2000, pursuant to Idaho Code §39-7110.

29. Incident 2000-3196 – Request for authorization to issue deficiency warrants in the amount of $307.96 for reimbursement of response costs incurred when emergency response teams assisted in a suspected drug lab incident in Careywood, Idaho on August 29, 2000, pursuant to Idaho Code §39-7110.

30. Incident 2000-1949 – Request for authorization to issue deficiency warrants in the amount of $1,640.00 for reimbursement of response costs incurred when emergency response teams assisted in a hazardous materials incident at Hwy 2 mp 20, Bonner County, Idaho involving a diesel spill on June 13, 2000, pursuant to Idaho Code §39-7110.

31. Incident 2000-2147 – Request for authorization to issue deficiency warrants in the amount of $1,838.78 for reimbursement of response costs incurred when emergency response teams assisted in a hazardous materials incident at Lake Coeur d’Alene, Kootenai County, Idaho involving a fuel spill on June 26, 2000, pursuant to Idaho Code §39-7110.
    32. Incident 2000-2563 – Request for authorization to issue deficiency warrants in the amount of $466.80 for reimbursement of response costs incurred when emergency response teams assisted in a hazardous materials incident at Travis and Peckham Road, Canyon County, Idaho involving a pesticide spill on July 25, 2000, pursuant to Idaho Code §39-7110.

    33. INFORMATION ONLY – ANTICIPATE PAYMENT Incident 2000-2961 – Request for authorization to issue deficiency warrants in the amount of $1,578.36 for reimbursement of response costs incurred when emergency response teams assisted in a hazardous materials incident at 850 N 125 W., Rupert, Minidoka County, Idaho involving a mercury spill on August 15-18, 2000, pursuant to Idaho Code §39-7110.
        Dorothy Heywood reported items 19-32 are requests to reimburse emergency providers. Item #33 is information only. David Tolman made a motion to recommend approval on the Consent Agenda for items #19 – 32 with #33 being submitted to meet the authorized time period and payment is expected. Ben Ysursa seconded the motion. The motion passed unanimously.


    34. MILITARY DIVISION
      Request for approval of the following workers’ compensation claims for members of the Idaho National Guard, resulting while the soldier was on duty. These claims have been serviced by the State Insurance Fund, billed to Idaho National Guard for review, and endorsed by the Adjutant General, pursuant to Idaho Code §72-928.
            Quarter ending June 30, 2000 $5,377.61
            Quarter ending September 30, 2000 $4,768.23
        Ben Ysursa made a motion to recommend approval on the Consent Agenda. David Tolman seconded the motion. The motion passed unanimously.

      OFFICE OF ATTORNEY GENERAL

    35. Notification that Patrick A. Mahoney of the firm of Evans Keane, LLP, has been appointed as a special deputy attorney general for the purpose of representing the State of Idaho before the Idaho Supreme Court in the Selkirk Seed Co., et al. v. State Insurance Fund, supreme Court Case No. 25361, pursuant to Idaho Code §67-1409.

    36. Notification that Randall A. Peterman of the firm of Elam & Burke has been appointed as a special deputy attorney general for the purpose of representing the State of Idaho in matters related to Pitchfork Products, Inc. and any proceedings under the Idaho Commodity Dealer Law, Idaho code §69-501, et. seq., including any administrative proceedings or court proceedings arising therefrom, pursuant to Idaho Code §67-1409.

    37. Notification that Jack Culotta of the firm of Hailey & McNamara in the State of Louisiana has been appointed as a special deputy attorney general for the purpose of representing the State of Idaho in the Dorsey v. Hale, et al., 17th Judicial District Court, Parish of Lafourche, Docket No. 89564, pursuant to Idaho Code §67-1409.

    38. Notification that Candy Wagahoff Dale of the firm of Hall, Farley, Oberrecht & Blanton has been appointed as a special deputy attorney general for the purpose of representing the State of Idaho in the Roberts v. State of Idaho, Industrial Commission, et al., Tort Claim and Human Rights Commission Complaint, Nos. E-0800-108; 38CA00427, pursuant to Idaho Code §67-1409.
        Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. The motion passed unanimously.


    INFORMATIONAL AGENDA

    39. DEPARTMENT OF COMMERCE
      The Department of Commerce would like to offer their full support for the legislative change of the state’s per diem rates.

      STATE INSURANCE FUND

    40. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of October 2000.
        Estimated expenditure for workers $10,000,000.00
        compensation claim costs, dividends
        and premium refunds

      Funds Expended in September 2000:

        Workers Compensation Claim Costs $ 8,360,373.94
        Dividend 47,611.10
        Commissions 1,065,190.43
        Policy Refunds 106,158.93
        Total $ 9,579,334.40
      41. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight draft or the month of October 2000.

          Estimated expenditures for $750,000.00
          Petroleum Storage Tank Fund
        Fund expended in September 2000:

          Payroll $ 78,666.26
          Operations 3,105.30
          Claim Costs 222,564.30
          Total $304,335.86
      Page last updated on 07/13/2006 03:05:12 PM