C.L. "Butch"
Otter
Governor
Lawerence
Denney
Secretary of
State
Lawrence
Wasden
Attorney
General
Brandon D
D Woolf
State
Controller,
Secretary
SCO > Board of Examiners > Subcommittee Minutes
STATE BOARD OF EXAMINERS
MINUTES – Subcommittee Meeting
November 12, 2008 – 1:30 p.m.
Joe R. Williams Building, 5th Floor Conference Room A

The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 1:30 p.m. pursuant to Idaho Code §67-2002 and by order of the chair.

The following members were present: Wayne Hammon, Division of Financial Management; Chuck Goodenough, Deputy Secretary of State; and Steve Olsen, Deputy Attorney General

Also present by invitation were; Mary Halverson, Bureau of Homeland Security; Mark McClain, Bureau of Homeland Security; David Fulkerson, Division of Financial Management; Richard Humiston, Department of Health and Welfare; Michael Graham, Division of Vocational Rehabilitation; Gina Huntsinger, Division of Vocational Rehabilitation; Brandon Woolf, Office of the State Controller; and Jennifer Bonilla, Office of the State Controller.

CONSENT AGENDA

1. Minutes
Approval of official minutes for the meeting of the Subcommittee to the Board of Examiners on October 31, 2008, as well as the official minutes for the meeting of the Subcommittee to the Board of Examiners on October 7, 2008.

Discussion: Mr. Olsen gave a brief explanation on the two sets of minutes to be approved today.

Resolution: Mr. Goodenough moved to approve item 1. Mr. Hammon seconded the motion. The motion carried on a unanimous voice vote.

    REGULAR AGENDA

    2. Bureau of Homeland Security, Division of Military
    ID #
    Description
    Amount
    Comments
    Date to Board
    2007-00020
    HazMat
    $4,899.05
    White powder in a mailed envelope at the Ada County Courthouse.
    10/31/2008
    2007-00026
    HazMat
    $2,034.51
    Meth lab & meth chemicals.
    10/31/2008
    TOTAL
    $6,933.56

    Discussion: Ms. Halverson reported that negotiations for a contract with Action Collection are under way. Action Collection has agreed to add 30% to the total as their fee for collecting the monies.

    Resolution: Mr. Olsen moved to approve item 2 and place it on the consent agenda. Mr. Hammon seconded the motion. The motion carried on a unanimous voice vote.


    3. Department of Health and Welfare
    a. Request that $203,300.00 be included as part of the Fiscal Year 2008 State General Fund Reversion. This addition brings the total amount of the reversion to $2,958,600.00 as computed below.

    b. Request for approval of two performance bonuses in FY2008 for Cindy Schreiner with the Council for the Deaf and Hard of Hearing.

    Discussion: Mr. Hammon spoke to item a. The Federal Government requires the State to provide $25.00 for every child support payment that’s more than $500.00a year that comes through the system. The State is collecting the fee from the non-custodial parents. The Department of Health and Welfare, with help from DFM, calculated the amount; it was assumed not every parent would pay the fee. Funds were appropriated from the General Fund to cover this amount. More collections than what was anticipated were made.

    Mr. Hammon then spoke to item b. Ms. Cindy Schreiner served as acting Administrator during a vacancy. Under rule, unless an exception is provided by the Board of Examiners, only one bonus may be received in a year and that being no more than $2,000.00. Due to Ms. Schreiner’s extra duty, she was awarded more than that. Two things could be done, one, take the money back and reissue in the new fiscal year, or two, ask for the exception. The new Administrator and the Council say she deserves the bonus.

    Mr. Humiston made one correction on item a. The money was not appropriated but part of projected carryover.

    Mr. Humiston reported the Department of Health and Welfare oversees the Council for the Deaf and Hard of Hearing and should have caught the overpayment. A policy is now in place to prevent this from happening again.

    Mr. Olsen requested that if this was approved by the subcommittee, it was with the understanding Ms. Schreiner would not receive another bonus this fiscal year.

    Resolution: Mr. Hammon moved to approve item 3a and place it on the consent agenda. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.

    Resolution: Mr. Hammon moved to approve item 3b and place it on the consent agenda. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.


    4. Department of Vocational Rehabilitation
    Request an exemption of $62,546 of state funds resulting in a holdback of 1.49 percent for IDVR.

    Discussion: Mr. Graham spoke to item 4. If the 2.5% holdback is required, the Department of Vocational Rehabilitation will lose Federal Funds necessary for their programs and funds from another source cannot be used.

    Resolution: Mr. Hammon moved to table item 4 and place it on the December agenda. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.


    5. Military Division
    Request for approval pursuant to Idaho Code §72-928 of payment of worker’s compensation claims for members of the Idaho National Guard, resulting while the soldier was on duty in the amount of $2,416.83.
      Resolution: Mr. Olsen moved to approve item 5 and place it on the consent agenda. Mr. Hammon seconded the motion. The motion carried on a unanimous voice vote.



      INFORMATIONAL AGENDA

      6. Office of the Attorney General
      a. Notification that John A. Bailey, Jr. of the firm of Racine, Olson, Nye, Budge & Bailey, Chtd., has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in the matter of Walker Produce, Inc. involving the University of Idaho, Idaho Potato Commission, and Idaho Department of Agriculture.

      b. Notification that Peter C. Erbland of the firm of Paine Hamblen, LLC, has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in the case of Hatheway v. University of Idaho, et al.

      c. Notification that Robert Smith of the firm of Smith, Freed & Everhard, PC, in Portland, Oregon, has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in the case of Farms Ins. Co. of Oregon a/s/o Kimberly Clark v. Smith, et al.

      d. Notification that John A. Bailey, Jr. of the firm of Racine, Olson, Nye, Budge & Bailey, Chtd., has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in the matter of Sadid v. Idaho State University, et al.


      7. State Insurance Fund
      a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of September, 2008.
        Estimated expenditure for workers compensation claim costs, dividends and premium refunds
      $18,000,000.00
      Funds Expended in September, 2008
      Workers Compensation Claim Costs
      $10,688,647.19
      Dividend
      2,514,917.67
      Commissions
      0
      Policy Refunds
      517,166.37
      Total
      $13,720,731.23

      Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft for the month of September, 2008.
        Estimated expenditure for Petroleum Clean Water Trust Fund
      $750,000.00
      Funds Expended in September, 2008:
      Payroll
      75,960.31
      Operations
      9,351.16
      Claim Costs
      66,198.82
      Total
      $151,510.29

      A meeting agenda will be available at the Idaho State Controller’s Office, 700 West State Street, Boise, Idaho, two (2) working days before the meeting.

      If you have questions or would like to arrange auxiliary aides or services for persons with disabilities, please contact the Idaho State Controller’s Office at (208) 334-3100. Accommodations for auxiliary aides or services must be made no less than five (5) working days in advance of the meeting.

      The CONSENT AGENDA addresses routine items the board may approve without discussion.

      The REGULAR AGENDA addresses policy and program items the board may wish to discuss prior to making a decision.

      The INFORMATION AGENDA provides information only.

      The agendas are subject to change and the Board may move an item from one agenda to another.

      Page last updated on 12/17/2008 03:08:13 PM