C.L. "Butch"
Otter
Governor
Lawerence
Denney
Secretary of
State
Lawrence
Wasden
Attorney
General
Brandon D
D Woolf
State
Controller,
Secretary
SCO > Board of Examiners > Subcommittee Minutes
MINUTES
SUB-COMMITTEE MEETING
STATE BOARD OF EXAMINERS
Thursday, November 19, 1998 – 9:00 a.m.
Office of State Controller – Fifth Floor Conference Room A

Members Attending: Darrell Manning, Office of Governor
              David High, Office of Attorney General
              H. W. Turner, Office of State Controller
              Ben Ysursa, Office of Secretary of State

Visitors Attending: Pam Ahrens, Director, Department of Administration
              Rick Thompson, Department of Administration
              Miles Browne, Department of Administration
              Rebecca Fry, Department of Administration
              Joanna Guilfoy, Deputy Attorney General
              Mary Riedner, Bureau of Hazardous Materials
              Ranaye Marsh, Idaho State University
              Laird Justin, State Controller's Office
              Peggy Haar, State Controller's Office
              Sandra Laws, Department of Lands
              Maggie Blackstead, Division of Vocational Rehabilitation
              Blake Morgan, Military Division
              Marsi Woody, Military Division

1. DEPARTMENT OF ADMINISTRATION - Pam Ahrens, Director; Rick Thompson, Fiscal Officer
    On behalf of the Information Technology Resource Management Council (ITRMC) request for authorization for the temporary removal of the $1,000 bonus capitation for the IT related classifications (154 classified and non-classified listed in the attachment). This would include other comparable positions in non-classified service where exact Personnel Commission designated job titles may not be used.
      Pam Ahrens reported she was making this request on behalf of the Information Technology Resource Management Council which is advocating for the temporary lifting of the $1,000 bonus per year ceiling for the IT related classifications. She said the state is facing a crisis in hiring and retaining IT employees and this is the latest in a series of solutions ITRMC is pursuing. Ben Ysursa questioned if a ceiling should be put on the bonuses and if there should be a quarterly reporting to the Secretary of the Board of Examiners. Darrell Manning asked if Pam Ahrens was aware of possible proposed legislation by the Idaho Personnel Commission concerning all state employees. Pam said she was not aware of it, but felt we need to deal with all affected state employees immediately. She said it could be done on a trial basis for one year so measurement trends would be available to see if the effort was working. Darrell Manning made a motion to recommend approval to lift the cap on bonuses for 154 classifications with the provision that no more than $6,000 be given individually without specific approval from the Board and that agency plans be filed with the Division of Financial Management for communication purposes. This would be reviewed January 1, 2000. Ben Ysursa seconded the motion. Passed unanimously. This will be on the regular agenda

    BUREAU OF HAZARDOUS MATERIALS Mary Riedner

2. Incident #980609 – Request for authorization to issue deficiency warrants in the amount of $232.26 for reimbursement of response costs incurred when assisting the Idaho Criminal Investigations Bureau in responding to a methamphetamine lab in Pocatello, Idaho on June 3, 1998, pursuant to Idaho Code § 39-7110.
      Mary reported this expense occurred June 3, 1998 in Pocatello. Darrell Manning made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. Passed unanimously.


3. Incident #980613 – Request for authorization to issue deficiency warrants in the amount of $2,088.13 for reimbursement of response costs incurred in a hazardous substance incident near Tamerac, Idaho on June 6, 1998, pursuant to Idaho Code § 39-7110.
      Mary reported this occurred June 6, 1998 in Tamerac and has been submitted to the Attorney General. Darrell Manning made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. Passed unanimously.


4. Incident #980617 – Request for authorization to issue deficiency warrants in the amount of $607.22 for reimbursement of response costs incurred when assisting the Idaho Criminal Investigations Bureau in responding to a methamphetamine lab in Pocatello, Idaho on June 4, 1998, pursuant to Idaho Code § 39-7110.

      Mary reported this was for a drug lab in Pocatello on June 4, 1998. Darrell Manning made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. Passed unanimously.


5. Incident #980719 – Request for authorization to issue deficiency warrants in the amount of $726.29 for reimbursement of response costs incurred when assisting the Idaho Criminal Investigations Bureau in responding to a methamphetamine lab in Horseshoe Bend, Idaho on July 10, 1998, pursuant to Idaho Code § 39-7110.

      Mary reported this was for a met lab in Horseshoe Bend on June 4, 1998. Darrell Manning made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. Passed unanimously.


6. Incident #980622 – Request for authorization to issue deficiency warrants in the amount of $1,244.78 for reimbursement of response costs incurred in a hazardous substance incident in Boise, Idaho on June 18, 1998, pursuant to Idaho Code § 39-7110.

      Mary reported this occurred June 18 in Boise when employees of TCI Cable Company had problems breathing and some were hospitalized. Ben Ysursa questioned the paramedics expense being paid by Haz Mat. Darrell Manning made a motion to recommend approval to pay $372.20 on the Consent Agenda and to take the paramedics expense of $872.58 under advisement. Ben Ysursa seconded the motion. Passed unanimously.


7. Incident #980726 – Request for authorization to issue deficiency warrants in the amount of $2,048.38 for reimbursement of response costs incurred when assisting the Idaho Criminal Investigations Bureau in responding to a methamphetamine lab in Kooskia, Idaho on July 10, 1998, pursuant to Idaho Code § 39-7110.

      Mary reported this expense occurred for a drug lab in Kooskia on July 10. Ben Ysursa made a motion to recommend approval on the Consent Agenda. Darrell Manning seconded the motion. Passed unanimously.


8. IDAHO STATE UNIVERSITYRanaye Marsh
    Request for guidance and written approval of proposed process for the School of Applied Technology's building construction technology program to construct a residence for resale to train carpenters for the Southeast Idaho housing industry. The purchase and sale process of this project do not fit easily within the normal operation of state business, but they would prefer to do this within the system, if possible.
      Ranaye Marsh reported they would like guidance on how to proceed in purchasing land, building and selling a home. They would like to put the profits back into the program until it is self sustaining. Ben Ysursa questioned what jurisdiction the Board of Examiners has and feels some legal advice is needed. Darrell Manning asked if the students would be covered by worker's compensation. Ranaye said at this time the university does not carry worker's compensation on any students but they are discussing the situation. David High made a motion to defer request for legal research for one month and asked that Idaho State University's attorney contact him. Ben Ysursa seconded the motion. Passed unanimously.


    STATE CONTROLLER'S OFFICELaird Justin, Administrator, Division of Computer Services

9. Request for authorization to pay 35.5 hours compensatory time for Dave Davies, IT Systems Analyst, accrued as of November 2, 1998. Mr. Davies is involved on high priority projects and his vacation leave balance is close to maximum allowed.
      Ben Ysursa made a motion to recommend approval on the Consent Agenda. Darrell Manning seconded the motion. Passed unanimously.


10. Request for authorization to grant bonuses not to exceed $6,000 in accordance with House Bill No. 822, to provide one-time bonuses upon the satisfactory completion of the Year 2000 project by various divisions in the office.
      Hal Turner stated this request is to authorize bonuses not to exceed $6,000 for IT employees involved in the Y2K project. Darrell Manning made a motion to reconsider the motion he made in Item 1. He said he would like to amend the motion to include comparable classifications for non-classified positions. Ben Ysursa made a motion to recommend approval for the amended motion on Item 1. Darrell Manning seconded the motion. Passed unanimously. Ben Ysursa made a motion to recommend approval for Item #10 for the State Controller's Office. David High seconded the motion. Passed unanimously. This will be on the Regular Agenda.


11. DEPARTMENT OF LANDSSandra Laws, Human Resource Officer
    Request for authorization to pay 94 hours overtime for Michael R. Denney, Supervising Resource Manager, accrued this summer while on assignment as a member of the National Fire Prevention Team.
      Sandy Law reported the Department of Lands has blanket approval from the Board for fire suppression but not for on-going training. Ben Ysursa made a motion to recommend approval on the Consent Agenda. Darrell Manning seconded the motion. Passed unanimously.

12. DEPARTMENT OF AGRICULTUREKen Miracle, Human Resource Officer
    Request for authorization to reimburse Mr. Kenneth Crane $540.00 extra labor costs for the packing, loading and unloading in his promotional transfer from the Department of Lands office in Idaho Falls to Boise, pursuant to State Moving Policy, X. The Board of Examiners had previously approved moving expenses up to $5,000 and Mr. Crane's expenses came to less than $1,500.00.
      Darrell Manning made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. Passed unanimously.

13. DIVISION OF VOCATIONAL REHABILITATIONMaggie Blackstead, Human Resources Manager
    Request for authorization to provide a lump sum payment of unused vacation time for employees of Divisions of Vocational Education and Vocational Rehabilitation affected by the State Board of Education's recent decision to grant 7.4 hours annual leave time per pay period with an accrual cap of 240 hours. This affects the leave schedules for the following non-classified, Fair Labor Standards Act exempt employees:
      Vocational Rehabilitation Pay Out Amt Vocational Education Pay Out Amt
      Roger Button 386.58 Kirk C. Dennis 742.56
      Arnold Cantu 439.18 Donald H. Eshelby 1,556.11
      Paul Gorringe 1,611.75 J. Richard Winn 1,876.90
      Michael Hauser 1,294.76 Total 4,175.57
      Sam David Hawkes 1,014.60
      Kenneth Jones 1,283.48
      Tim Kopczynski 2,389.86
      Rob Leth 60.72
      John Miller 1,180.11
      Chris Niemeier 1,419.06
      Sue Payne 2,294.78
      Dick Sloneker 827.45
      Larry Smith 2,227.75
      Barry Thompson 2,772.02
      Marie G. Wissel 1,347.54
      Total 20,549.62
      Maggie Blackstead reported the Division of Vocational Rehabilitation and Vocational Education would like approval to pay vacation for the list of employees affected by the Board of Education's decision to change the leave schedules for non-classified, Fair Labor Standards Act exempt employees. They will now accrue 7.4 hours with an accrual cap of 240 hours. Ben Ysursa made a motion to recommend approval on the Consent Agenda. Darrell Manning seconded the motion. Passed unanimously.


14. MILITARY DIVISIONBlake Morgan, Human Resource Officer
    Request for authorization to extend the 1385 hour limitation on temporary employees who were hired to work in disaster recovery for the Bureau of Disaster Services, pursuant to Idaho Code §67-5302(31). It normally takes from two or three years to close out a disaster. This request only encompasses employees who are working on disaster recovery and when the disaster is closed out, their appointment will be terminated.

      Blake Morgan reported they would like to extend the 1385 hour temporary employee limitation because they are still working on three on-going disasters. He said they have no FTE's available for employees so they use the temporaries. Darrell Manning suggested proposed legislation be submitted to assist with this and that he would help Blake get it in this year. Peggy Haar said Military Division is a non-classified state agency so they are not required to use 8-month temporary employees. They could code them as temporary employees and if they worked over five months, they would have to give them benefits. Darrell Manning made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. Passed unanimously.


15. OFFICE OF ATTORNEY GENERALKent E. Nelson, Deputy Attorney General
    Request for execution of the Building Lease Agreement for the Idaho Food Quality Assurance Institute, which was established by the Idaho Legislature in 1996 pursuant to Title 67, Chapter 83, Idaho Code.
      David High made a motion to recommend approval on the Consent Agenda. Darrell Manning seconded the motion. Passed unanimously.

16. Notification that Ms. Sue Flammia, of the firm of Flammia & Solomon, has been appointed to represent the Department of Health and Welfare, Bureau of Child Support, in child support suits, pursuant to Idaho Code § 67-1409.

17. Notification that Mr. Richard Skinner, of the firm of Skinner Fawcett, has been appointed to represent, as bond counsel, the Idaho Water Resources Board, pursuant to Idaho Code § 67-1409.

18. Notification that Mr. Merlyn W. Clark, of the firm of Hawley, Troxell, Ennis & Hawley, has been appointed to represent the Idaho Department of Health and Welfare in the Wikse v. Dept. of Health & Welfare, Case No. CV-OC-98-03123D, pursuant to Idaho Code § 67-1409.

19. Notification that Mr. Dennis L. Cain, of the firm of Beer & Cain, has been appointed to represent the Office of Attorney General in the Linda D. Whipple, Unemployment Insurance Claim, pursuant to Idaho Code § 67-1409.

20. Notification that Mr. Craig W. Mosman, of Mosman Law Offices, has been appointed to represent the Department of Correction in the Crawford v. Correction, Case No. 25033, pursuant to Idaho Code § 67-1409.

21. Notification that Mr. Frank P. Kotyk, of Cantrill, Skinner, Sullivan & King, has been appointed to represent the Department of Transportation in the Dachlet v. State of Idaho, et al., Case No. CV-PI-94-00017, pursuant to Idaho Code § 67-1409.

22. Notification that Mr. Robert G. Hamlin, of Hamlin & Sasser, P.A., has been appointed to represent the Real Estate Commission in the Nordling v. Jones, et al., CIV-98-0418-S-BLW, pursuant to Idaho Code § 67-1409.
      Ben Ysursa made a motion to recommend approval on the Consent Agenda for Items 16-22 for the Office of Attorney General. Darrell Manning seconded the motion. passed unanimously.

INFORMATIONAL AGENDA

    STATE INSURANCE FUND

23. Estimate of the State Insurance Fund expenses to be paid by sight draft for the month of October 1998.
        Estimated expenditures for workers $7,500,000.00
        compensation claim costs, dividends
        and premium refunds
    Fund expended in September 1998.
        Workers Compensation Claim Costs $6,121,532.12
        Policy Refunds 255,718.91
        Total $6,377,351.03


24. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight drafts for the month of October 1998.
        Estimated expenditures for $750,000.00
        Petroleum Storage Tank Fund
    Fund expended in September 1998 for the Petroleum Storage Tank Fund:
        Payroll $ 51,766.20
        Operations 9,070.48
        Continuing Appropriations 47,711.05
        FSTF Claim Costs 369,869.56
        Total $478,417.29

25. Estimate of the State Insurance Fund expenses to be paid by sight draft for the month of November 1998.
        Estimated expenditures for workers $7,500,000.00
        compensation claim costs, dividends
        and premium refunds
    Fund expended in October 1998.
        Workers Compensation Claim Costs $6,176,851.73
        Commissions 567,142.55
        Policy Refunds 298,050.15
        Total $7,042,044.43


26. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight drafts for the month of November 1998.
        Estimated expenditures for $750,000.00
        Petroleum Storage Tank Fund
    Fund expended in September 1998 for the Petroleum Storage Tank Fund:
        Payroll $ 75,903.69
        Operations 6,513.30
        Capital Outlay 300.00
        Continuing Appropriations 23,679.18
        FSTF Claim Costs 190,671.89
        Total $297,068.06
Page last updated on 07/13/2006 03:33:36 PM