C.L. "Butch"
Otter
Governor
Lawerence
Denney
Secretary of
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Lawrence
Wasden
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Brandon D
D Woolf
State
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SCO > Board of Examiners > Subcommittee Minutes
STATE BOARD OF EXAMINERS
MINUTES – SUBCOMMITTEE MEETING
700 W. State Street, Boise, Idaho
5th Floor, Conference Room A
December 4, 2003


The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 9:02 a.m. pursuant to Idaho Code §67-2002 and by order of the chair.

The following members were present: Brad Foltman, Governor’s Office; Chuck Goodenough, Office of the Secretary of State; Dave High, Office of the Attorney General; and Steve Kenyon, Office of the State Controller, as assisting secretary to the subcommittee.

Also present by invitation were Melissa Carleton, OSBE; Peggy Davis, BSU; Richard Gummersall, IDPR; Dionne Doering, DEQ; Gary Ward, Military; and Richard Humiston, IDHW.

· CONSENT AGENDA
1. Minutes–Approved

    Approval of official minutes for the subcommittee meeting of the Board of Examiners on November 6, 2003.

Resolution: Mr. Goodenough moved to approve the minutes as presented. Mr. High seconded the motion. The motion carried with a unanimous voice vote.


· REGULAR AGENDA
2. University of Idaho–Approved
    Request for authorization to reimburse moving expenses as cited in the following table.
        Position
    PCNDepartmentSalaryUp to Amount
      a. Assistant Professor, Interior Design
    Architecture
    $40,000 - $42,000
    $5,000
      b. Assistant Professor, Public Administration
    Political Science
    $40,000 - $42,000
    $5,000

Resolution: Mr. High moved to approve items 2a-b. Mr. Goodenough seconded the motion. The motion carried with a unanimous voice vote.

3. Idaho School for the Deaf and the Blind–Approved

    Request for authorization to reimburse moving expenses as cited in the following table.
        Position
    PCNDepartmentSalaryUp to Amount
      a. Principal
    ISDB – Education
    $50,000
    $5,000
      b. Director of Instruction
    ISDB – Education
    $60,000
    $5,000

Resolution: Mr. High moved to approve items 3a-b. Mr. Foltman seconded the motion. The motion carried with a unanimous voice vote.

4. Idaho State University–Approved

    Request for authorization to reimburse moving expenses as cited in the following table.
        Position
    PCNDepartmentSalaryUp to Amount
      a. Associate Professor
    Pharmaceutical Sciences
    $63,149
    $5,000
        b. Assistant Professor
    Pharmaceutical Sciences
    $55,000
    $5,000
      c. Academic Advisor
    Enrollment Planning
    $35,000
    $3,500

Resolution: Mr. Goodenough moved to approve items 4a-c. Mr. Foltman seconded the motion. The motion carried with a unanimous voice vote.

5. Boise State University–Approved

    Request for authorization to reimburse moving expenses up to $5,000 for a business manger position, PCN 3135, in the Student Union & Student Involvement department. The salary ranges is $40,000 - $45,000 per year.

Resolution: Mr. Foltman moved to approve item 5. Mr. Goodenough seconded the motion. The motion carried with a unanimous voice vote.

6. Idaho Department of Parks and Recreation–Approved

    Request for authorization to reimburse up to $5,000 for moving expenses for a Human Dimension Analyst at the Department of Parks and Recreation. The anticipated salary is $42,000.

Resolution: Mr. High moved to approve item 6. Mr. Foltman seconded the motion. The motion carried with a unanimous voice vote.

7. Department of Environmental Quality–Approved

    Request for authorization to reimburse moving expenses up to $1,500 for Xin Dai, Scientist 3, Technical Services Division. The anticipated salary for this position is $45,576 and funding will be from both general and federal funds.

Resolution: Mr. Foltman moved to approve item 7. Mr. High seconded the motion. The motion carried with a unanimous voice vote.

8. Bureau of Hazardous Materials, Division of Military, Executive Office of Governor–Recommend approval by the board

    Request for authorization to issue deficiency warrants for reimbursement of response costs incurred during November pursuant to Idaho Code §39-7110.
    ID #
    Description
    Amount
    Comments
    Date to Board
      a. 2003-3119
    Hazmat
    468.85
    Auto accident causing vehicle to go into river
    11/10/03
      b. 2003-3127
    Hazmat
    3003.22
    Boat sank while tied to dock
    11/20/03
    Total
    $3,472.07
Resolution: Mr. Goodenough moved to recommend approval by the board on the consent agenda for items 8a-b. Mr. Fotlman seconded the motion. The motion carried with a unanimous voice vote.

9. Idaho Department of Health & Welfare–Recommend approval by the board

    Annual request for approval to authorize State Hospital South to pay their physicians for compensatory (comp) time accrued while providing on-call coverage evenings and weekends. This request covers the following physicians:
        Position
    PCNClass Title
      a. John McCormack Jr.
    2002Clin Dir-Inst
        b. Ralph Heckard
    2004Medical Dir
        c. Mary Ostrom
    0323Psych Spec
        d. Kelly Palmer
    1129Psych Spec
        e. Frederick Marsh
    1644Psych Spec
        f. Deric Ravsten
    1724Psych Spec
      g. Collett Germain
    1729Psych Spec
Audience with the Board: Mr. Humiston explained their requirement to solicit board approval of comp time in advance of actual accrual for the medical director and physicians at State Hospital South. These approvals enable the department to avoid hiring temporary qualified staff at $100-$125 per hours to cover these time periods.

Resolution: Mr. Foltman moved to recommend approval by the board on the consent agenda for items 9a-g. Mr. Goodenough seconded the motion. The motion carried with a unanimous voice vote.

10. State Travel & Moving Policies: Revise Mileage Rates–Recommend approval by the board

    Request to amend the State Travel Policy regarding the standard mileage rate and to amend the State Moving Policy regarding the deductible mileage rate for moving reimbursements. Notification that the Internal Revenue Service announced effective January 1, 2004 that the standard mileage rate for the use of a privately-owned vehicle for business purposes will be 37.5 cents a mile, up from 36 cents a mile in 2003. Additionally, IRS has increased the deductible mileage rate for moving reimbursements paid to an employee from 12 cents to 14 cents in 2004.

Resolution: Mr. High moved to recommend approval by the board on the consent agenda for item10. Mr. Goodenough seconded the motion. The motion carried with a unanimous voice vote.

11. Whitepine School District No. 288–Recommend approval by the board subject to appropriation by the Legislature

    Request to approve a claim for $377,555 to fulfill the statutory grant formula pursuant to the School Safety and Health Revolving Loan Fund. By formula, Whitepine Joint School District #288 should have received $784,000 in subsidies. However, its application was the last one received, and by the time it was processed, the balance of the fund failed to remit the full amount. The School District respectfully requests board approval and recommendation to the Legislature to pay the balance of their allocation with this claim.

Discussion: Mr. High explained that this item was held last month and asked if the subcommittee wished to make a recommendation. Mr. Foltman noted that any action would be subject to legislative appropriation of funds.

Resolution: Mr. High moved to recommend approval by the board on the regular agenda subject to an appropriation passed by the Legislature. Mr. Goodenough seconded the motion. The motion carried with a unanimous voice vote.

12. Idaho Department of Health & Welfare–Recommend approval by the board

    Ratification of approval to transfer general funds on December 1, 2003 to the Cooperative Welfare Fund, Department of Health and Welfare.

Audience with the Board: Mr. Humiston noted that transfers were requested quarterly from the general fund in cooperation with Division of Financial Management (DFM).

Mr. Kenyon explained that by statute, the Board of Examiners should approve such transfers to take place, however, the timing of such transfers does not coincide with board meeting dates and could impair timely, critical financial transactions. He commented about the number of similar transfers taking place in state government that also statutorily require prior approval by the board. He questioned if the statute should be modernized by removing this advance approval requirement or if the board should be ratifying such transfers or some other mechanism be implemented to accommodate these statutory transfers?

Discussion: Mr. High wondered if the board should even be in this approval loop? Mr. Kenyon inquired if the Board should delegate this responsibility much like payment of bills have been delegated to the agencies, DFM and the State Controller? Mr. Foltman suggested that flexibility be retained in handling these transfers and not want fiscal actions taken with market matters in mind to be forestalled because of meeting dates or subject to ratification.

Resolution: Mr. High moved to recommend on the consent agenda the ratification of this transfer and to delegate to the State Controller’s Office and DFM the authority to authorize these types of transfers with notification to the Board of Examiners. Mr. Foltman seconded the motion. The motion carried with a unanimous voice vote.

13. Department of Administration–Recommend approval by the board

    Request for recognition of assignment as executed by Assignor US Modular Group Inc. of Boise, Idaho, and Assignee Tatonka Capital Corporation of Denver, Colorado, for a real property lease regarding the State of Idaho, by and through the Department of Correction as ‘Lessee’ and Lessee’s occupancy of one (1) refurbished Modular Medical Building located at 13400 South Pleasant Valley Road, Kuna, Idaho, pursuant to Idaho Code §67-1027.

Resolution: Mr. High moved to recommend approval by the board on the consent agenda. Mr. Goodenough seconded the motion. The motion carried with a unanimous voice vote.

· INFORMATIONAL AGENDA
14. Attorney General

    Notification that Carter Phillips and Steven Kinnaird of the firm of Sidley, Austin, Brown & Wood in Washington, D.C., has been appointed pursuant to Idaho Code §67-1409 as a special deputies attorney general for the purpose of preparing and filing a Writ of Certiorari to the United States Supreme Court in the case of the Idaho Potato Commission/M&M Produce Farm & Sales.

15. State Insurance Fund
    a. Notification of the State Insurance Fund estimate of expenses to be paid by sight drafts and prior month’s disbursements for November 2003.
        Estimated expenditure for workers compensation claim costs, dividends and premium refunds
    $15,000,000.00
      Funds Expended in October 2003
      Workers Compensation Claim Costs
    8,679,879.67
      Dividend
    586.83
      Commissions
    0
      Policy Refunds
    126,266.82
      Total
    $8,806,733.32
    b. Notification of the State Insurance Fund estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft and the funds expended in the prior month of November 2003.
        Estimated expenditure for Petroleum Clean Water Trust Fund
    $750,000.00
      Funds Expended in October 2003:
      Payroll
    58,075.10
      Operations
    5,639.00
      Claim Costs
    22,802.46
      Total
    $86,516.56

There being no further business before the board and on motion duly made and seconded, THE MEETING OF THE STATE BOARD OF EXAMINERS WAS ADJOURNED at 8:57 a.m.



__________/s/ Keith Johnson____________
Keith Johnson, Secretary of the Board and
Idaho State Controller

Minutes of State Board of Examiners or the Subcommittee Meetings

The secretary to the board prepares preliminary minutes as a courtesy for the reader. Preliminary minutes have not been approved by the State Board of Examiners or its subcommittee and do not constitute the official minutes of the meeting. The minutes become official after approval at a subsequent meeting. Should you have any questions regarding these minutes, please contact brdexam@sco.state.id.us or call the Idaho State Controller’s Office at 334-3100.

Page last updated on 07/13/2006 01:48:09 PM