C.L. "Butch"
Otter
Governor
Lawerence
Denney
Secretary of
State
Lawrence
Wasden
Attorney
General
Brandon D
D Woolf
State
Controller,
Secretary
SCO > Board of Examiners > Subcommittee Minutes
MINUTES
SUB-COMMITTEE MEETING
STATE BOARD OF EXAMINERS
Friday, December 5, 1997 – 9:00 a.m.
Office of State Controller – 5th Floor Conference Room A


Members Attending: David High, Office of Attorney General
              H. W. Turner, Office of State Controller
              Ben Ysursa, Office of Secretary of State

Member Absent: Darrell Manning, Office of Governor

Visitors Attending: Rick Thompson, Department of Administration
              John McAllister, Department of Labor
              Dean Pierose, Department of Administration
              Steve Allison, Office of State Controller
              Peggy Haar, Office of State Controller
              Ron Ujiiye, State Insurance Fund
              Ruth Winslow, State Insurance Fund


1. DEPARTMENT OF ADMINISTRATIONRick Thompson, Administrator, Division of Internal Management Systems
    Request for review and approval of a Memorandum of Understanding between the Industrial Special Indemnity Fund (the Fund) and the State Insurance Fund (SIF) to allow prepayment of SIF’s April, 1998 allocation to the Fund.
      Hal stated this request is to allow allocation prepayment to the Fund. David High said this request is okay from a legal standpoint. Ben Ysursa said new legislation makes the prepayment necessary. Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. Passed unanimously.

    DEPARTMENT OF LABORJohn McAllister, Deputy Director

2. Request for authorization to use $100,000.00 of Penalty & Interest monies to fund a pilot project for information technology (IT) training for the State of Idaho.
      John McAllister stated that Dean Pierose from the Department of Administration could provide more information. Dean reported a team has been put together through the Information Technology Resource Management Council (ITRMC) to provide training for over 400 IT professionals. They are seeking funding from the Department of Labor. Ben Ysursa asked what Idaho Code section refers to the Penalty & Interest Fund and requested Code sections be included in all future requests to the Board of Examiners for easier reference whenever applicable. Ben Ysursa made a motion to recommend approval on the Consent Agenda providing the Idaho Code reference can be verified. David High seconded the motion. Passed unanimously.

3. Request for authorization to use Penalty and Interest monies to purchase real property in Blackfoot, Idaho at 129 North Maple, adjacent to the Blackfoot Job Service facility.
      David High made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. Passed unanimously.


4. Request for authorization to pay from the State Employment Security Administrative and Reimbursement Fund interest charges from the State Treasurer on the Department of Labor’s federal grant fund, 0348, in the amount of approximately $30,000.
      Steve Allison stated that payroll funds from agencies are transferred to the Payroll Clearing Fund a week before pay day. This is done to cover warrants that have already been “cut” for payroll. Peggy Haar said we have been processing payroll this way for 20 years but the State Treasurer has apparently just recently started charging interest on these funds. Peggy also said Sue Simmons from D.F.M. raised the same issue several years ago on the cash flow issue but that the state was not at odds with the Federal government for cash management purposes. David High asked if the State Treasurer is also earning interest on the same money in the Payroll Trust Fund but no clarification was forthcoming from those present. Ben asked if every agency will be charged interest and Peggy said she understood that to be the case. Steve said Dave Tolman from D.F.M. (also he is co-chair of the Fiscal Policy Advisory Committee (FPAC) is working on recommendations to transfer the money much closer to the payroll date. Hal said D.F.M. is supposedly recognized as being responsible for most state cash management activities and it might be appropriate to have someone from there meet with the Sub-Committee members to clarify any questions. Ben said the Department of Labor has little choice but to pay these interest costs and cannot do so from Federal funds. Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. Passed unanimously.


5. Request for authorization to pay from the State Employment Security Administrative & Reimbursement Fund for charges from the State Controller’s Office for programming the Unemployment Insurance premium holiday in the amount of $387.58.
      Peggy Haar said Department of Labor requested a report for programming the Unemployment Insurance premium holiday. The $387.58 is for programming costs. Ben Ysursa made a motion to recommend approval on the Consent Agenda. David High seconded the motion. Passed unanimously.


6. STATE INSURANCE FUNDRon Ujiiye, Chief, Bureau of Management Services; and Ruth Winslow, Personnel Tech
    Request for authorization to pay compensatory time to the following employees accrued during the conversion and refining of the Fund’s new insurance software. Due to the magnitude of overtime hours worked during this time, they have been unable to use their accrued overtime.
      Karen Buchanan 120.0 Katy Hickman 12.8
      Bart Chaffee 116.4 Bob Creighton 7.0
      Julie Cooper 22.0 Jerry Pelton 6.8
      Jeff Good 40.7 John Marshall 58.0
      Lisa Thomas 17.5
      Hal stated the Board usually does not approve paying of compensatory time for under 20 hours. Ruth Winslow said she understood that but in August of this year the State Insurance Fund received approval to remove the annual leave cap for these same employees so they now have their annual leave above maximum as well as the overtime. Hal said this particular situation must be considered different from the norm. David High made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. Passed unanimously.


7. OFFICE OF STATE CONTROLLER
    Request for authorization to pay Trudy A. Charles from the Division of Statewide Accounting for 26.5 hours compensatory time she had accumulated at the time of a new position acceptance with the Department of Revenue and Taxation to be effective December 1, 1997.
      David High made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. Passed unanimously.
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