C.L. "Butch"
Otter
Governor
Lawerence
Denney
Secretary of
State
Lawrence
Wasden
Attorney
General
Brandon D
D Woolf
State
Controller,
Secretary
SCO > Board of Examiners > Subcommittee Minutes
MINUTES
SUB-COMMITTEE MEETING
STATE BOARD OF EXAMINERS
December 6, 2001 – 9:00 a.m.
Office of State Controller – Fifth Floor Conference Room A

Attending: Brian Whitlock, Office of Governor
        Ben Ysursa, Office of Secretary of State
        David High, Office of Attorney General
        Keith Johnson, Office of State Controller

Visitors Attending:
        Marty Peterson, University of Idaho State Controller's Office
        Keith Hasselquist, State Board of Education
        Carol Joyce, Boise State University
        Donna Jones, Real Estate Commission
        John Cline, Military Division, Bureau of Disaster Services
        Bill Bishop, Bureau of Hazardous Materials
        Gary Ward, Bureau of Hazardous Materials
        Steve Kenyon, State Controller’s Office
        Ann Heilman, Division of Human Resources
John C. Lynn, Attorney
Rachel Gilbert

    UNIVERSITY OF IDAHOMarty Peterson

1. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $5,000 for the following open positions:
        Assistant Professor Physics
        Geologist (2 positions) Idaho Water Resources Research Institute
        Hydrogeologist (2 positions) Idaho Water Resources Research Institute
        Lecturer College of Business and Economics
        Consumer Advocate/Service Coord. Student Benefits, Health, and Wellness
        Assistant Women’s Basketball Coach Athletics
    2. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $5,000 each for the following open positions:
          Assistant Professor – Architecture Idaho Urban Research & Design Ctr (Boise)
          Assistant Professor – Design College of Art & Architecture
          Assistant Professor – Enviro. Tech. College of Art & Architecture
      3. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up for the following open positions:
            Assistant Football Coach Athletics $4,000
            Assistant Football Coach Athletics $5,000
                (Recommend approval on Consent Agenda for vehicle towing for Assistant Football Coach)

            Marty Peterson stated authorization is also requested for Item #3 to transport one vehicle for Mr. Joel Thomas, Assistant Football Coach, from West Lafayette, Indiana to Moscow, Idaho up to $4,000. David High made a motion to recommend approval by the Sub-Committee for Items #1 through 3 for moving expenses. Brian Whitlock seconded the motion. The motion passed unanimously. David made a motion to recommend approval on the Consent Agenda to include payment of towing a vehicle for the Assistant Football Coach Joel Thomas. Brian Whitlock seconded the motion. The motion passed unanimously.

        4. Request for authorization to reimburse moving expenses up for the following open position:

            Defensive Coordinator Athletics $6,200

            David High made a motion to recommend approval on the Consent Agenda for Item #4. Ben Ysursa seconded the motion. The motion passed unanimously.



          LEWIS CLARK STATE COLLEGEKeith Hasselquist, State Board of Education
        5. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $2,000 each for the following positions from appropriated funds, effective approximately August 1, 2002:
              Assistant Professor (2 positions) Social Sciences Division/Social Work Dept.

        6. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse negotiable moving expenses for the following position from appropriated funds, effective approximately July 1, 2002:
              Vice President Student Affairs

        7. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse negotiable moving expenses for the following position from appropriated funds, effective approximately July 1, 2002:
              Associate Vice President Extended Programs
            Keith Hasselquist stated Items #6 and #7 negotiable moving expenses should be up to $5,000. He said he the expenses go over $5,000 they will come back to the Board. Brian Whitlock made a motion to recommend approval by the Sub-Committee for Items 5, 6, and 7. David High seconded the motion. The motion passed unanimously.

          SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $5,000 for the following position.
              Surveying Technology 1.0 FTE Asst. Professor/Program Coordinator

          Ben Ysursa made a motion to recommend approval b y the Sub-Committee. David High seconded the motion. The motion passed unanimously.


          BOISE STATE UNIVERSITY - Carol Joyce

        9. SUB-COMMITTEE APPROVAL - Request for authorization to reimburse moving expenses up to $5,000 for the following positions:
              Asst. Prof. - Biology Department of Biology
              Asst. Prof. – Mathematics Mathematics
              Faculty – Choral Conducting Music
            David High made a motion to recommend approval by the Sub-Committee. Ben Ysursa seconded the motion. The motion passed unanimously.


        10. Request for authorization to reimburse additional moving expenses of $2,035.00 for Mr. Lee Denker, Executive Director, Alumni Association. The Sub-Committee approved moving reimbursement of $5,000 for Mr. Denker on September 6, 2001.
            David High made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. The motion passed unanimously.

          REAL ESTATE COMMISSIONDonna Jones, Executive Director

        11. Request for authorization to pay 144.1 hours compensatory time for Charlie Hendrix, Fiscal Department Supervisor, accumulated as of November 9, 2001 because of an emergency situation created by the death of one of two staff members in the Fiscal Department.

        12. Request for authorization to lift the vacation cap for Charlie Hendrix, Fiscal Department Supervisor. Ms. Hendrix accrued compensatory time and her vacation balance is 236.60 hours, because of an emergency situation created by the death of one of two staff members in the Fiscal Department.

            Donna Jones reported one out of two employees in the fiscal area passed away. They have been auditing the position and feel it can be a half time position. Brian Whitlock made a motion to recommend approval for Items # 11 and #12 on the Consent Agenda. Ben Ysursa seconded the motion. David High amended the motion to include an end date of July 1, 2002 for Charlie Hendrix’s vacation cap to be replaced. The motion passed unanimously.


        13. MILITARY DIVISION – John Cline, Director, Bureau of Disaster Services
          Request for authorization to pay 75.0 hours compensatory time for Mr. Grant Yee, Emergency Management Specialist, Bureau of Disaster Recovery, accumulated while assisting New York City from October 15-29, 2001 during the recovery phase of the New York Trade Center/Pentagon Terrorist Attack.
            John Cline asked authorization for Grant Yee to be paid 75.0 hours compensatory time accrued while assisting in New York City. Brian Whitlock made a motion to recommend approval on the Consent Agenda. David High seconded the motion. The motion passed unanimously.


          BUREAU OF HAZARDOUS MATERIALSGary Ward
            Request for authorization to issue deficiency warrants for reimbursement of response costs incurred, pursuant to Idaho Code 39-7110.
          Bureau of Hazardous Materials Report for November 2001
          ID #
          Description
          Amount
          Comments
          E-Mailed
          Tkn to BOE
          14. 2001-3622Drug Lab
          $ 842.90
          11/20/2001
          12/4/2001
          15. 2001-3630Drug Lab
          $ 215.30
          11/26/2001
          12/4/2001
          16. 2001-2036boat fire/fuel spill
          $ 2,845.53
          $17,149.57 was reimbursed by the federal Gvm't, (Coast Guard) and dispersed to the responders. The total cost was $19,995.10.
          11/27/2001
          12/4/2001
          17. 2001-3969Biological threat
          $ 283.67
          St. Al' Hospital
          11/29/2001
          12/4/2001
          18. 2001-4204Biological threat
          $ 305.31
          letter
          11/29/2001
          12/4/2001
          19. 2001-4074Biological threat
          $ 237.75
          Tax Commission
          11/29/2001
          12/4/2001
          20. 2001-4379Biological threat
          $ 1,775.34
          Meridian Post Office
          11/29/2001
          12/4/2001
          21. 2001-4175Biological threat
          $ 430.96
          Meridian Post Office
          11/29/2001
          12/4/2001
          22. 2001-4181Biological threat
          $ 251.55
          MSTI
          11/29/2001
          12/4/2001
          23. 2001-4062Biological threat
          $ 94.12
          Marine Fisheries
          11/29/2001
          12/4/2001
          24. 2001-4126Biological threat
          $ 233.75
          Telephone Booth
          11/29/2001
          12/4/2001
          25. 2001-4149Biological threat
          $ 169.72
          letter
          11/29/2001
          12/4/2001
          26. 2001-4162Biological threat
          $ 196.49
          letter
          11/29/2001
          12/4/2001
          27. 2001-4178Biological threat
          $ 195.85
          St. Lukes Finance Office
          11/29/2001
          12/4/2001
          28. 2001-4310Biological threat
          $ 71.24
          Letter
          11/29/2001
          12/4/2001
          29. 2001-4321Biological threat
          $ 136.49
          Package
          11/29/2001
          12/4/2001
          20. 2001-4345Biological threat
          $ 103.27
          Package
          11/29/2001
          12/4/2001
          31. 2001-4304Biological threat
          $ 285.76
          ATM Machine
          11/29/2001
          12/4/2001
          32. 2001-4302Biological threat
          $ 83.08
          Fred Meyer Store
          11/29/2001
          12/4/2001
          33. 2001-4267Biological threat
          $ 128.83
          Letter
          11/29/2001
          12/4/2001
          34. 2001-4246Biological threat
          $ 186.32
          Letter
          11/29/2001
          12/4/2001
          35. 20011Biological threat
          $ 53.40
          Letter
          11/30/2001
          12/4/2001
          36. 20012Biological threat
          $ 210.28
          Letter
          11/30/2001
          12/4/2001
          37. 20013Biological threat
          $ 109.58
          Letter
          11/30/2001
          12/4/2001
          38. 20014Biological threat
          $ 181.65
          Letter
          11/30/2001
          12/4/2001
          39. 20015Biological threat
          $ 38.08
          Letter
          11/30/2001
          12/4/2001
          40. 20016Biological threat
          $ 83.70
          Letter
          11/30/2001
          12/4/2001
          41. 2001-3730Unknown substance
          $ 910.35
          container on highway
          11/30/2001
          12/4/2001
          42. 2001-4103Biological threat
          $ 736.64
          Letter
          12/3/2001
          12/4/2001
          43. 2001-3784Drug Lab
          $ 1,208.68
          12/3/2001
          12/4/2001
          44. 2001-3782Drug Lab
          $ 1,445.13
          12/3/2001
          12/4/2001
          45. 2001-3811Drug Lab
          $ 969.72
          12/3/2001
          12/4/2001
          46. 2001-2395Fuel Spill
          $ 827.77
          12/5/2001
          12/6/2001
          47. 2001-4145Biological Threat
          $468.20
          Letters, two incidents
          12/5/2001
          12/6/2001
          2001-3985Biological Threat
          $2,150.21
          Suspicious envelope
          12/5/2001
          12/6/2001
          2001-3953Biological Threat
          $239.27
          Powder in delivery truck
          12/5/2001
          12/6/2001
          2001-3962Biological Threat
          $199.24
          Suspicious envelope
          12/5/2001
          12/6/2001
          TOTAL
          $18,905.13
              David High made a motion to recommend approval on the Consent Agenda. Ben Ysursa seconded the motion. The motion passed unanimously.


          48. DEPARTMENT OF PUBLIC WORKS
            Request for recognition of assignment as executed by Assignor Ironwood North Partnership, Coeur d’Alene, Idaho and Assignee Ironwood LLCC, a Washington Limited Liability Company, Greenacres, Washington for a transfer of interest in the real property lease of the State of Idaho, by and through the Department of Labor, and the State of Idaho, by and through the Idaho Industrial Commission, as “Lessee,” and Lessee’s occupancy of 1221 Ironwood Drive, Coeur d’Alene, Idaho, pursuant to Idaho Code 67-1027.


          49. DEPARTMENT OF ENVIRONMENTAL QUALITY
            Request for recognition of assignment as executed by Assignor Idaho State Publishing Co. and Assignee Steve and Vicki Vigliaturo, both of Pocatello, Idaho for a real property lease regarding the State of Idaho, by and through the Department of Environmental Quality as “Lessee” and Lessee’s occupancy of 224 South Arthur Avenue, Pocatello, Idaho, pursuant to Idaho Code 67-1027.
              Ben Ysursa made a motion to recommend approval on the Consent Agenda for Items #48 and #49. Brian Whitlock seconded the motion. The motion passed unanimously.

            OFFICE OF ATTORNEY GENERAL

          50. Notification that Richard A. Skinner of the law firm of Skinner Fawcett has been appointed as bond counsel to represent the Idaho Water Resources Board in the refunding of Water Resource Development Revenue Bonds Series 1999 (Dworskak Project) and Series 1993 (Fall River Rural Electric Cooperative, Inc.), pursuant to Idaho Code §67-1409.
              Ben Ysursa made a motion to recommend approval on the Consent Agenda. Brian Whitlock seconded the motion. The motion passed unanimously.

            SUB-COMMITTEE

          51. Effective July 1, 2001, the Department of Administration increased the inventory tracking threshold from $300 to $2,000 for the state inventory system. Discuss clarifying the intent of the Board’s Surplus Property Disposal Policy and inventory thresholds.
              Kathy Ewert reported that she has received inquiries from agencies if the Board plans to clarify the intent of the Surplus Property Disposal Policy. The Sub-Committee members asked that State Controller’s Office recommendations be given at the next meeting.

          52. Approval of two new web applications for the Board of Examiners developed by the State Controller’s Office: 1) on-line declaration of surplus property, and 2) automated listing of surplus property statewide.
              Kathy Ewert stated the State Controller’s Office is ready to launch the on-line web applications for surplus property and needs the Sub-Committee’s approval to go forward. Brian Whitlock made a motion to launch the website as soon as possible. Ben Ysursa seconded the motion. The motion passed unanimously.

          53. The Internal Revenue Service has announced the standard business mileage rate will be 36.5 cents a mile effective January 1, 2002, up from 34.5 cents per mile for 2001. Discuss changing the state mileage rate.
              After discussion, Ben Ysursa made a motion to recommend approval on the Consent Agenda. Brian Whitlock seconded the motion. The motion passed unanimously.


          54. LYNN SCOTT & HACKNEY, P.L.L.C., ATTORNEY AT LAW
            Claim for accrued sick leave for former Commissioner Rachel Gilbert, earned during the period she served on the Industrial Commission. The Board of Examiners approved 88.2 hours sick leave on August 7, 2001 to be transmitted to PERSI for payment of health insurance premiums.
              (see attached minutes of hearing)


          INFORMATIONAL AGENDA
            STATE INSURANCE FUND

          55. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of November 2001.
              Estimated expenditure for workers $10,000,000.00
              compensation claim costs, dividends
              and premium refunds

            Funds Expended in October 2001:

              Workers Compensation Claim Costs $ 5,503,511.04
              Dividend 13,208.20
              Commissions 24,315.21
              Policy Refunds 181,436.36
                                  Total $ 5,722,470.81
            56. Estimate of the Petroleum Storage Tank Fund expenses to be paid by sight draft or the month of November 2001.

                Estimated expenditures for $750,000.00
                Petroleum Storage Tank Fund
              Fund expended in October 2001:

                Payroll $ 53,596.20
                Operations 7,087.76
                Claim Costs 219,694.36
                Total $ 280,378.32
            Page last updated on 07/13/2006 02:51:07 PM