C.L. "Butch"
Otter
Governor
Lawerence
Denney
Secretary of
State
Lawrence
Wasden
Attorney
General
Brandon D
D Woolf
State
Controller,
Secretary
SCO > Board of Examiners > Subcommittee Minutes
STATE BOARD OF EXAMINERS
MINUTES – SUBCOMMITTEE MEETING
700 W. State Street, Boise, Idaho
5th Floor, Conference Room A
December 9, 2004


The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 9 a.m. pursuant to Idaho Code §67-2002 and by order of the chair.

The following members were present: Brad Foltman, Governor’s Office; Chuck Goodenough, Office of the Secretary of State; Dave High, Office of the Attorney General; and Patrick Hodges, Office of the State Controller, as assisting secretary to the subcommittee.

Also present by invitation were Gary Ward, Bureau of Hazardous Materials; Jim Rice, Department of Parks & Recreation; Dana Hanson, State Controller’s Office; Jim Lau, Department of Fish & Game; Rayola Jacobsen, Bureau of Occupational Licenses; Brandon Woolf, State Controller’s Office; Audrey Musgrave, State Controller’s Office; Ann Heilman, Division of Human Resources.

· CONSENT AGENDA
1. Minutes - Approved

    Approval of official minutes for the meeting of the subcommittee to the Board of Examiners on 10/07/2004.

Resolution: Mr. Foltman moved to approve item 1. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.

· REGULAR AGENDA
2. Bureau of Hazardous Materials, Division of Military, Executive Office Of Governor – Gary Ward, Project Manager – Recommended Approval

    Request for authorization to issue deficiency warrants for reimbursement of response costs incurred during October pursuant to Idaho Code §39-7110.
    ID #
    Description
    Amount
    Comments
    Date to Board
      2004-2214
    Hazmat
    7020.00
    Drill rig caught fire
    10/8/04
      2004-2825
    Drug Lab
    823.11
    Box lab in shop
    10/20/04
      2004-2881
    Drug Lab
    1382.58
    Lab in garage of residence
    10/20/04
      2004-3085
    Fuel Spill
    2357.10
    Gasoline spilled in lake
    10/20/04
      2004-3163
    Drug Lab
    1394.52
    Lab in residence
    10/20/04
      2004-3215
    Drug Lab
    1652.74
    Box Lab in building
    10/20/04
      2004-3260
    Drug Lab
    1366.39
    Lab in motorhome
    10/20/04
      2004-3466
    Drug Lab
    1263.91
    Lab in residence
    10/27/04
    2004-3625
    Drug Lab
    1123.73
    Lab in residence
    10/27/04
    2004-2622
    Hazmat
    4791.79
    Abandoned explosives found on property of deceased person
    10/27/04
      2004-2970
    Hazmat
    2073.25
    Chemicals in irrigation ditch
    11/2/04
      2004-2560
    Spill
    1754.50
    Truck crashing into river
    11/2/04
      2004-2851
    Hazmat
    676.00
    Anhydrous Ammonia leak
    11/9/04
      2004-3800
    Biohazard
    273.99
    Powder on courthouse steps
    11/12/04
      2004-3210
    Spill
    23574.86
    Truck wreck hwy 55
    11/16/04
      2004-3927
    Drug Lab
    352.06
    Lab in impounded vehicle
    11/16/04
    Total
    51880.53
Audience with the Board: Gary Ward introduced item two and gave background on the many incidents. He stated that payment had been received for ID # 2004-2560.

Discussion: Mr. Goodenough inquired as to what a box lab is. Mr. Ward explained that it is a self-contained drug lab that could be stored in a backpack, for example. Mr. Foltman inquired as to whether the bureau had planned to notify the public in the form of a news release or some other form about the payments being received from responsible parties. Mr. Ward stated that he would look into notifying the public of this expectation.

Resolution: Mr. High moved to approve item 2. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.

3. Military Division – LeRae Nelson, Controller – Recommended Approval

    Request for approval of payment of worker’s compensation claims for members of the Idaho National Guard, resulting while the soldier was on duty in the amount of $5,220.81.

Resolution: Mr. Goodenough moved to approve item 3. Mr. High seconded the motion. The motion carried on a unanimous voice vote.

4. Department of Environmental Quality – Recommended Approval

    Request to transfer $600,000 from the Water Pollution Control Fund #0200 to the Waste Water Facility Loan Fund #0529 effective October 20, 2004 pursuant to Idaho Code §39-3630.

Discussion: Mr. Foltman stated that this item seemed in keeping with Idaho Code Section 39-3630.

Resolution: Mr. Foltman moved to approve item 4. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.

5. Department of Administration – Recommended Approval

    Request for recognition of assignment pursuant to Idaho Code §67-1027 from Tire Distributors Inc. to Hoff Building LLC.

Resolution: Mr. High moved to approve item 5. Mr. Foltman seconded the motion. The motion carried on a unanimous voice vote.

6. Department of Parks & Recreation – Jim Rice, Buyer and Facilities Manager – Recommended Approval of 10% of salary

    Request for authorization to reimburse moving expenses of $9,311.75 for Mr. Bob Meinen, Director, PCN 7001. Mr. Meinen’s annual salary is $87,500. Mr. Meinen relocated from Jefferson City, Missouri.

Audience with the Board: Mr. Rice introduced item 6 to the subcommittee and stated that the policy for moves was followed closely. He stated that because of prior experience with the low bid moving company, the second bid was accepted causing the 10% of salary policy to be exceeded.

Discussion: Mr. Foltman stated that the desire of the board was to stay within policy limits with that limit being 10% of salary, unless some unusual circumstance did not allow for the agency to do so.

Resolution: Mr. High moved to approve 10% of salary. Mr. Goodenough seconded the motion. The motion carried with a unanimous voice vote.

7. State Controller’s Office – Dana Hanson, Fiscal Officer – Recommended Approval of 10% of salary

    Request for authorization to reimburse moving expenses of $7,116.20 for Ms. Michaela Weber, IT Systems Programmer Senior, PCN 0206. Ms. Weber’s annual salary is $67,600. Ms. Weber relocated from Anchorage, Alaska.

Audience with the Board: Ms. Hansen introduced item 7 and described the skills and experience needed to fill this position and the short timeframe involved. She stated that a nationwide search was conducted using three different entities. One qualified candidate was found in this search and because the position needed to be filled immediately her vehicle was shipped instead of driven causing the 10% to be exceeded.

Discussion: Mr. Foltman expressed praise for both agencies’ efforts to stay within policy and encouraged them to continue. Mr. Goodenough stated that he agreed with Mr. Foltman’s comment.

Resolution: Mr. Goodenough moved to approve 10% of salary. Mr. High seconded the motion. The motion carried with a unanimous voice vote.

8. Department of Fish & Game – Jim Lau – Deferred pending discussions with other agencies using personal equipment for state business

    Request to modify employee reimbursement rates for use of personal equipment and/or animals. Specific changes include:

1. Increase horse rental rate from $32/day to $50/day.
2. Increase trail machine rental rate from $25/day to $40/day.
3. Add canoe rental to existing policy for kayak rental at a rate of $20/day.
4. Add outboard boat rental at a rate of $25/hr to existing policy for jet boat rental.
Audience with the Board: Mr. Lau introduced item 8 to the subcommittee and described the circumstances where the use of personal animals and equipment is necessary to conduct state business.

Discussion: Mr. Foltman inquired as to if this request would apply to other agencies or just to the Department of Fish & Game. Mr. Goodenough stated that in a recent subcommittee meeting, the Department of Lands made a similar request, and he inquired as to whether the Department of Fish & Game had communicated with other agencies about these rates. Mr. Lau stated that he was unaware of the Department of Lands request, but would be willing to contact other agencies.

Resolution: Mr. Lau was asked by the subcommittee to contact the Department of Lands and other agencies using similar personal equipment to conduct state business and bring a recommendation that would satisfy all parties involved.

9. Bureau of Occupational Licenses – Rayola Jacobsen, Bureau Chief – Deferred pending additional details

    Request for authorization to pay Budd Hetrick, Deputy Bureau Chief, for 326.4 hours compensatory time accrued during the past twenty-one years. Mr. Hetrick’s rate of pay is $25.24 per hour.

Audience with the Board: Ms. Jacobsen introduced item 9 to the subcommittee and explained the unusual circumstances leading to this request. She stated that 293 of these hours were accumulated during a time when Mr. Hetrick was required to take on additional responsibilities.

Discussion: Mr. Foltman inquired as to the future management practices that would prevent this situation from happening again. Ms. Jacobsen described the shifting of duties to other personnel and stated that this should be sufficient to prevent further problems. Mr. High inquired if Mr. Hetrick had been able to take vacation or other time off during this time period. Ms. Jacobsen stated that he had taken some vacation and some sick time but used mainly comp time during some recent medical procedures. Ms. Heilman stated that unless this was at the employee’s request, some Division of Human Resource rules might have been broken and the employee may be due some additional comp time.

Resolution: Mr. Goodenough moved to defer this item until it was determined exactly what Mr. Hetrick was owed by the state. Mr. Foltman seconded the motion. The motion carried on a unanimous voice vote.

10. Lava Hot Springs – Deferred pending further research by the Division of Human Resources

    Request for authorization to pay Michael B. Hansen, Maintenance and Operations Supervisor, for 60.5 hours compensatory time accrued during the previous year. Mr. Hansen’s rate of pay is $21.33.

Discussion: Ms. Heilman stated that after viewing Mr. Hansen’s position and work description, she feels this position was classified incorrectly and Mr. Hansen may be entitled to time and a half.

Resolution: Mr. Foltman moved to defer item 10 until the Division of Human Resources could determine the correct classification for Mr. Hansen’s position. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.

11. State Tax Commission – Recommended Approval with pooled use of the vehicle when at the agencies home station

    Request for approval to permanently assign a vehicle to Kathlynn McNeese, Consulting Appraiser pursuant to section 9 of the Idaho State Travel Policies and Procedures.

Discussion: Mr. Foltman stated that he had some concerns about permanently assigning vehicles to individuals. He stated that vehicles should be made available to other employees when not being used by the person to which it was assigned.

Resolution: Mr. Foltman moved to approve item 11 with the understanding that the vehicle will be made available to other state employees when it is at the agency’s home station. Mr. High seconded the motion. The motion carried on a unanimous voice vote.

12. Travel Policy: Federal Mileage Reimbursement Rate Change – Referred to IFOA for a recommendation

    Request to amend the state travel policy to reflect the change to the federal mileage reimbursement rate effective January 1, 2005. The new rate is 40.5 cents a mile for all business miles driven, up from 37.5 cents a mile in 2004; 15 cents a mile for computing deductible moving expenses, up from 14 cents in 2004.

Discussion: Mr. Foltman stated that he has seen the increase in costs associated with vehicle operation and he had done some preliminary analysis showing that this would cost the state general fund about $80,000 with close to $200,000 when including all funds. He added that agencies would need to pay for any increase in reimbursement to employees out of savings in their current budget and that the state does not have the ability to print money like the federal government. He stated that he has communicated with several local governments that closely follow what the state uses as a policy which have expressed concern with the rise in costs. Ms. Heilman stated that this is another instance where the state could give employees piece of mind in tight budget years. Mr. Goodenough stated that implementation of this at a later date may be prudent.

Resolution: Mr. Foltman moved to refer this item to IFOA for a recommendation. Mr. High seconded the motion. The motion carried with a unanimous voice vote.

· INFORMATIONAL AGENDA
13. Attorney General

    Notification that Kellie D. Kuster, Attorney at Law has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in case of Planned Parenthood of Idaho, Inc., et al. v. Wasden, et al., D.C. No. CV-00-00353-MHW.

    Notification that Mickael J. Kane of the firm of Kane & Tobiason has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in case of Warren S. Watts, P.E., Board Docket No. FY 04.15.

    Notification that Merlyn W. Clark of the firm of Hawley, Troxell, Ennis & Hawley has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho in case of Snake River Basin Adjudication, Subcase No. 2911609.

    Notification that Mary A. Brauer of the firm of Reinhart, Boerner, Van Deuren, P.C. has been appointed pursuant to Idaho Code §67-1409 as a special deputy attorney general for the purpose of representing the State of Idaho for the purpose of providing legal advice and counsel related to the Idaho State Board of Education’s Optional Retirement Program.


14. State Controller’s Office
    Idaho Code §67-2508 and 59-512 calls for information on dual employment to be filed with the secretary of the board of examiners. Would the board like a report of these dual employment employees on a regular basis or is it sufficient to have the information retained in the Employee Information System until requested?

Discussion: Mr. Woolf posed a question for the subcommittee to the board of how it would prefer to receive information on dual employment. Mr. High stated that his desire would be to see this information either annually or when requested. Mr. Foltman suggested that it be added to the “Sunshine Report” in a summary format.

    Notification of closure of rotary fund 0821 for Public Health District 7 effective October 1, 2004.

    Notification of closure of rotary fund 0808 for the Department of Commerce and Labor effective October 1, 2004.


15. State Insurance Fund
    a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of October.
        Estimated expenditure for workers compensation claim costs, dividends and premium refunds
    $15,000,000.00
      Funds Expended in September
      Workers Compensation Claim Costs
    $ 8,945,750.91
      Dividend
    182.00
      Commissions
    2,657,432.96
      Policy Refunds
    269,921.63
      Total
    $ 11,873,287.50
    b. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft for the month of October.
        Estimated expenditure for Petroleum Clean Water Trust Fund
    $750,000.00
      Funds Expended in September:
         
      Payroll
    $ 61,237.79
      Operations
    9,850.07
      Claim Costs
    124,767.60
      Total
    $ 195,855.46
    a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of November.
        Estimated expenditure for workers compensation claim costs, dividends and premium refunds
    $15,000,000.00
      Funds Expended in September
      Workers Compensation Claim Costs
    $10,744,238.61
      Dividend
    0
      Commissions
    0
      Policy Refunds
    238,973.44
      Total
    $ 10,983,212.05
    b. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft for the month of October.
        Estimated expenditure for Petroleum Clean Water Trust Fund
    $750,000.00
      Funds Expended in September:
         
      Payroll
    $ 61,197.25
      Operations
    18,397.68
      Claim Costs
    200,091.45
      Total
    $ 195,855.46

Addition Business: Mr. Foltman stated that he had one additional item of business to go before the board. He moved that a letter of recognition be issued from the Board and the subcommittee expressing thanks to Mr. Steve Kenyon for his service. Mr. High was volunteered to compose the letter. Mr. Goodenough seconded the motion. The motion carried on a unanimous voice vote.



There being no further business before the board and on motion duly made and seconded, THE MEETING OF THE STATE BOARD OF EXAMINERS WAS ADJOURNED at 10:20 a.m.






__________/s/ Keith Johnson____________
Keith Johnson, Secretary of the Board and
Idaho State Controller


Minutes of State Board of Examiners or the Subcommittee Meetings

The secretary to the board prepares preliminary minutes as a courtesy for the reader. Preliminary minutes have not been approved by the State Board of Examiners or its subcommittee and do not constitute the official minutes of the meeting. The minutes become official after approval at a subsequent meeting. Should you have any questions regarding these minutes, please contact brdexam@sco.state.id.us or call the Idaho State Controller’s Office at 334-3100.
    Page last updated on 07/13/2006 01:29:56 PM