STATE BOARD OF EXAMINERS
MINUTES – Sub-committee Meeting
December 14, 2010 – 1:30 p.m.
Joe R. Williams Building, 5th Floor Conference Room A
The regular meeting of the Subcommittee to the State Board of Examiners was called to order at 700 West State Street, Boise, Idaho, at 1:30 p.m. pursuant to Idaho Code §67-2002 and by order of the chair.
The following members were present: Wayne Hammon, Division of Financial Management; Tim Hurst, Deputy Secretary of State; Steve Olsen, Deputy Attorney General, and Brandon Woolf, Office of the State Controller, as assisting secretary to the subcommittee.
Also present by invitation were: David Fulkerson, Division of Financial Management; John McAllister, Department of Labor; Marsi Woody, Idaho State Police; Captain Steve Richardson, Idaho State Police; Cherie Woodworth, Tax Commission; and Deb Wonch, Office of the State Controller.
Mr. Woolf explained that Idaho State Police asked to include an item on today’s agenda.
Mr. Hammon moved to amend the agenda to include Idaho State Police as item 5 and re-number the remaining items on the informational agenda to follow. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
Approval of official minutes for the meeting of the Sub-committee to the Board of Examiners on November 9, 2010.
Resolution: Mr. Hammon moved to approve item 1 and place it on the consent agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
2. State Tax Commission
Request approval for a vehicle to be permanently assigned to consulting appraiser Greg Himes.
Discussion: Ms. Woodworth explained that this particular car was assigned to an employee who recently retired. Mr. Greg Himes is a replacement employee and they are asking approval to assign him the same car. Consulting Appraisers have their own section of the state that they are responsible for. Mr. Himes works from home and telecommutes. The car would be used for business only.
Mr. Hammon asked how many appraisers are there and how many are assigned vehicles.
Ms. Woodworth answered that there are seven or eight appraisers that are assigned cars.
Mr. Hurst commented that for an appraiser he used to work with, it was more economical to have a car assigned than it was to pay mileage.
Ms. Woodworth said that Mr. Himes does not live in Boise. It would be about 50 miles out of the way for him, and does not come to the Boise main office often.
Resolution: Mr. Hurst moved to approve item 2 and place it on the consent agenda. Mr. Hammon seconded the item. The motion carried on a unanimous voice vote.
3. Department of Labor
Request approval pursuant to Idaho Code 72-1348 to use Penalty and Interest monies for:
- Up to $59,500 to replace windows in the Pocatello Office.
- $200,000 for State fiscal year 2012 Wage and Hour costs.
- $2,000,000 for the rewrite of the unemployment insurance Tax and Benefit systems.
Discussion: Mr. McAllister explained that the third item on the list tracks the labor force. The benefit system is 25 years old and the tax system is almost 40 years old. The United States Department of Labor funded four states (Arizona, Idaho, Wyoming, and North Dakota) to do a rewrite on their software systems. They gave an $18 million grant to do this project and will have a design for the system next September. The department is hoping the federal government will finance the construction of the system, but the federal government would like Idaho to put something forward as a match.
Mr. Hammon asked when the department might know the cost of the system.
Mr. McAllister said they will know when the design is finished. They have been told it could cost between $30 million and $80 million for the system for all four states. The fall of 2011 they will know for sure. The department just wants to show the federal government that Idaho has some money set aside for the match and hopefully they will supply most of it.
Mr. Hammon asked what the current balance is on the Penalty and Interest fund.
Mr. McAllister answered they had a little over $4 million.
Mr. Hurst asked regarding the second item on the list, if it was conveyed that the department would use this.
Mr. McAllister answered that they basically reduced their general fund request by $200,000.
Mr. Hammon said the Board of Examiners has approved this amount two other years and does not see a problem with it.
Mr. Hurst voiced that his only concern is that other people might try to avoid the budgeting process by going to other funds that the department may have put away somewhere.
Mr. Hammon answered that for the past three years a significant portion of the general fund has been offset by doing exactly that. Last year $6 million was offset in the ISP budget in order to not lay off 40 troopers.
Mr. Hurst commented that it was a good choice.
Resolution: Mr. Hammon moved to place item 3 on the regular agenda. Mr. Hurst seconded the motion. The motion carried on a unanimous voice vote.
Review of the September 2010 sub-committee meeting notes.
Discussion: Mr. Olsen provided a written transcript of a portion of the meeting to the subcommittee members. He explained that the job of the secretary is to capture the essence of the meeting. There is a lot of language not included in the minutes, appropriately so, because the board is not asking for a transcript of the minutes, but a summary.
Mr. Hurst commented that he did not have a problem with the changes proposed.
Mr. Olsen said he is satisfied the minutes are accurate.
Mr. Hurst noted that no action is required of this agenda item.
Mr. Olsen commented that the secretary should not change the approach to the minutes, but to capture the rationale behind the decision, knowing it is impossible to include everything. The subcommittee can always add or clarify the minutes later.
5. Idaho State Police
Request approval to use ONL shifts for law enforcement overtime.
Discussion: Ms. Woody explained that when Transportation issues overload permits, they are only good for three days. Idaho State Police was not informed until last Thursday that Emmert wanted to run the loads this Thursday and Saturday. No hours have been worked yet, and the pay day for this situation would be on January 7, 2011. Emmert has contracted with Idaho Power for these loads. They will go 5.4 miles along Interstate 84, traveling 7mph. Idaho State Police will have to close the freeway to get the equipment through. There will be a total of 14 loads, 12 of which will take place in the next 2 months, and will take 20 hours per load. ONL approval is requested for these escort troopers to use for volunteer shifts and not take any troopers away from regular shifts. Ms. Woody also commented that 3 months ago the U.S. Marshal’s Service requested their help in a sting operation. She explained it was an operation across southern Idaho to verify that known sex offenders from the registry were living at the residences where they were registered.
Mr. Olsen asked if ITD has issued the overload permits.
Capt. Richardson explained ITD is working on the final aspects of the permit with Emmert. There are bridges that will need to be reinforced due to the load weight of 600,000 lbs.
Resolution: Mr. Hurst moved that item 5 be recommended approval on the consent agenda as a separate project and permits be awarded by ITD.
Mr. Hammon suggested the regular agenda might be a better place for the item and requests the Secretary to invite someone from ITD to answer any transportation questions. Mr. Hammon offered an amendment to Mr. Hurst’s motion and moved to place item 5 on the regular agenda.
Mr. Hurst said he would leave his motion as-is.
Mr. Olsen seconded Mr. Hammon’s motion. The motion carried.
Mr. Hurst commented that the questions which will be raised have nothing to do with the real request, which is the ONL issue.
Mr. Olsen noted that Mr. Hurst was correct, but he wished the public understood what the Board of Examiners does better. ONL will only be paid if and when ITD issues the permits.
Mr. Hammon moved to remove the September Minutes, item 4, since no action was taken, and Idaho State Police’s item would become the new item 4. The motion passed on a unanimous voice vote.
6. Office of the State Controller
Notification of closure of rotary fund 0888 for the Deaf and Blind, effective November 5, 2010.
7. Department of Fish and Game
a. Notification that James Joseph Teare has sold his home and has been reimbursed his allowable relocation expenses.
b. Update on the relocation extension of Greg Wooten.
8. Office of the Attorney General
a. Notification that M. Jay Meyers of the firm of Meyers Law Office, PLLC, has been appointed pursuant to Idaho Code §67-1409 as Special Deputy Attorney General for the purpose of representing the State of Idaho, Industrial Special Indemnity Fund, in the matters of Thomas C. Millard and Jock Jones.
b. Notification that Anne-Marie Kelso, Prosecuting Attorney with the Payette County Prosecutor’s Office, has been appointed pursuant to Idaho Code §67-1409 as Special Deputy Attorney General for the purpose of representing the State of Idaho in the matter of Frank and Victoria Shelley Real Property Forfeiture.
9. State Insurance Fund
a. Estimate of the State Insurance Fund expenses to be paid by sight drafts for the month of October, 2010.
b. Estimate of the Petroleum Clean Water Trust Fund expenses to be paid by sight draft for the month of October, 2010.
Estimated expenditure for workers compensation claim costs, dividends and premium refunds
Funds Expended in October, 2010:
Workers Compensation Claim Costs
Estimated expenditure for Petroleum Clean Water Trust Fund
Funds Expended in October, 2010:
A meeting agenda will be available at the Idaho State Controller’s Office, 700 West State Street, Boise, Idaho, two (2) working days before the meeting.
If you have questions or would like to arrange auxiliary aides or services for persons with disabilities, please contact the Idaho State Controller’s Office at (208) 334-3100. Accommodations for auxiliary aides or services must be made no less than five (5) working days in advance of the meeting.
The CONSENT AGENDA addresses routine items the board may approve without discussion.
The REGULAR AGENDA addresses policy and program items the board may wish to discuss prior to making a decision.
The INFORMATION AGENDA provides information only.
The agendas are subject to change and the Board may move an item from one agenda to another.