| To: | Personnel/Payroll Contacts |
| Subject: | 2008 Paper Form W-2s |
| Sent Date: | 01/22/2009 |
The 2008 paper form W-2s were delivered to the Statehouse Mail Room January 22. They will be processed through the mail room and should start going out soon. Employees who have chosen to receive a paper form W-2 should begin receiving them in the mail sometime next week.
If an employee has not received their W-2 by January 31, 2009, please have them call 208-334-2394.
NOTE: Employees are still able to view their Online Form W-2 at any time.
If you would like to read more about Online Form W-2s, please visit our Web page at http://www.sco.idaho.gov./web/scoweb.nsf/displayview?ReadForm&L1=Payroll&L2=W-2
A Reminder on Returned W-2s
All W-2s are marked as 'Return Service Requested'. Therefore, if the paper form W-2 cannot be delivered to the original address for any reason (even change of address) they should be returned to the State Controller's Office. The post office does not immediately forward them.
Once a W-2 has been returned, the address is again checked against the Employee Information System. If the address on the system has been updated the Division of Statewide Payroll (DSP) staff will put the W-2 back in the mail to the new address. If the address on the system has not been updated, DSP staff will then determine whether the employee is active or terminated.
In an attempt to get all form W-2's to the employee as soon as possible, DSP staff members will research all returns and get them back in the mail on a daily basis.
Terminated Employees (No longer employed by the State of Idaho)
DSP staff will forward returned form W-2's for terminated employees to the forwarding address provided by the post office. If no forwarding address is provided, the returned form W-2 will be held at DSP.
Active Employees
DSP staff will hold all returned form W-2's for active state employees until the address is corrected via an IPOPS action or DSP has been contacted by the employee. This action is necessary to insure all future mailings to the employee's home will be received. Therefore, all returned form W-2's for active state employees will not be forwarded.
Instructions for requesting a duplicate Form W-2
The State Controller's Office will not process requests for duplicate W-2s until after January 31, 2009. In addition, there is a $5.00 processing fee on all requests for duplicate form W-2s.
To request a duplicate W-2 please follow the instructions on the State Controller's website at http://www.sco.idaho.gov/web/scoweb.nsf/pages/LostMisplacedorNeverReceivedW-2.htm
For additional questions, contact the State Controller’s Office via e-mail at DSPhelp@sco.idaho.gov
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