| To: | Personnel/Payroll Contacts |
| Subject: | Procedure to add Credited State Service hours (Federal Military Deployment) |
| Sent Date: | 02/09/2009 |
Per the Uniformed Services Employment and Re-employment Rights Act (USERRA), upon returning to state employment, employees discharged from ‘federal military deployment’ are to receive all employment benefits as if they had been continuously employed. Including, Credited State Service (CSS) hours for the number of regularly-scheduled hours missed during the deployment period. In addition, these hours count as hours worked when determining FMLA eligibility. The Division of Statewide Payroll has established a new procedure for adding CSS hours to an employee’s record for this reason.
Beginning February 8, 2009, agencies will use the processing instructions below when adding ‘federal military deployment’ CSS hours to an employee’s record:
- IPOPS personnel change – Change reason ‘AM – Return from Military Duty’ must be processed prior to adding ‘federal military deployment’ CSS hours
- IPOPS payroll ‘MVA Adjustment’ – Used to submit information to DSP
Earnings Code ‘MDS – Military Deployed Service’ – New earnings to be used only for adding ‘federal military deployment’ CSS hours
Number of CSS hours – Enter the number of CSS hours to be added to the employee’s record. These hours will be added to both statewide and agency credited state service hours. In addition, these hours will be counted as hours worked when determining FMLA eligibility
Remarks required – Provide the following information in the ‘remarks’ area’ of the MVA adjustment action (explains why the action is necessary):
PCN
Dates of ‘federal’ deployment
Total # of MDS hours to be added
Number of hours per pay period during the deployment period
Example of ‘Remarks’ information:
PCN: 9999
Employee was on Federal Active Duty: 1/04/08 to 2/16/08
MDS hours to be added: 200.0
Pay Period #08002 (12/30/07 – 01/12/08): 0 hours, used paid leave
Pay Period #08003 (01/13/08 – 01/26/08): 80 hours
Pay Period #08004 (01/27/08 – 02/09/08): 80 hours
Pay Period #08005 (02/10/08 – 02/23/08): 40 hours
If you have any questions regarding this correspondence, please contact the DSP Helpdesk at 334-2394.
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