| To: | Payroll/Personnel Technicians |
| Subject: | IPOPS Downtime (March 18th 6am - noon) for Implementation of NEW Enhancements (Available for agency use March 21st) |
| Sent Date: | 03/11/2005 |
On Friday, March 18th, DSP will be implementing several enhancements to IPOPS. Because of this, IPOPS will not be available on Friday, March 18, 2005 from 6:00 am until 12:00 pm (noon). Web access to I-Time, Pay Stubs and On-line Reporting will not be affected.
The IPOPS enhancements include the following and will be available to the agencies on Monday, March 21. (IPOPS Help has been updated with the new IPOPS forms and enhancements)
1. Two (2) new IPOPS Payroll Deduction Adjustment Forms will replace the paper EIS-153 form
2. New IPOPS Payroll Remarks Form will replace the e-mail payroll backups required from the agencies
3. Changes to the IPOPS Direct Deposit form will allow an employee to have multiple direct deposits
Because the new IPOPS forms and the modifications to the direct deposit action will affect documents that are currently in process but have not been Uploaded, please make special note of the following:
1. All IPOPS New Hires, Reappointments and Direct Deposit actions that are in process with an effective date of 3/13/05 through 3/26/05 (#05007) must be in a status of "Awaiting Release" by 12:00 (noon) on 3/16/05 so that they can be Uploaded and Processed by DSP prior to implementation of these enhancements. Any New Hires, Reappointments and Direct Deposit Actions that are not in a status of "Awaiting Release" by noon on 3/16 will need to be deleted by the agency and recreated on or after March 21st.
2. All IPOPS New Hires, Reappointments and Direct Deposit actions with an effective date greater than 3/26/05 that are currently in process will need to be deleted and recreated on or after March 21st.
3. Any payroll deduction adjustments effective with pay period #05007 (3/13/05 through 3/26/05) should be processed through IPOPS using the new Deduction Adjustment forms. All paper EIS-153 forms that have been sent to DSP for future pay periods will be returned to the agency and should be processed via IPOPS.
Please note we have a clarification for those of you that attended Carmen's training yesterday (3/10):
If an employee is set up with multiple direct deposits and the amount of one of the direct deposit accounts is returned by the bank, only that dollar amount is returned to DSP to be re-issued. Amounts deposited into other accounts will not be effected.
If you have any questions regarding the implementation or processing, please contact the DSP Helpdesk at 334-2394.
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