| To: | Fiscal Officers and Personnel/Payroll Staff |
| Subject: | Important Information Regarding Fiscal Years 2008 and 2009 |
| Sent Date: | 05/23/2008 |
This memo is simply a reminder of some (not all) processing changes that may affect your agency and staff members. The information contained in this memo was previously relayed to you via other memos, e-mails, meetings, and conversations.
Health/Dental Insurance – Office of Group Insurance:
- New Health/Dental premium rates will affect the FY 2008 budget – The employees’ premium rates are not the only thing to be concerned about. The employer premium rates for ‘Health and Dental’ also increased from a total of $593.76 to $725.00, a difference of $131.24 per eligible employee. Because the July premiums are to be processed and paid with the last payroll of June, this increase will affect your Fiscal Year 2008 budget. The last payroll processed in June 2008 (Begin date June 1, 2008 - End date June 14, 2008) will be processed on June 19, 2008 (paid June 27, 2008).
- All Health Insurance Plans for FY 2009 Include Dependent Vision – The employees that have elected health insurance plans without dependent vision coverage during FY 2008 (plans – FC, FE, FG, FI, GC, GE, GG, GI, JC, JE, JG, JI, KC, KE, KG, and KI) must be changed to the corresponding plan with vision coverage. Therefore, on June 16, 2008, if these employees have not made a plan change during the Open Enrollment period (May 12 through May 28) DSP will automatically move them to the corresponding plan with dependent vision coverage.
Senate Bill 1252a – Division of Financial Management and Division of Human Resources:
- Comp-Time 240 Hour Accrual Maximum (Exempt FLSA Codes A, I, P, S, and X) – This legislation is effective the first pay period in July. Therefore, the 240 hour maximum affects all time submitted beginning June 15, 2008. Those employees with comp-time balances of 240 or more hours will not accrue any additional comp-time until their balance is below the 240 hour maximum.
It is important to submit all hours worked, regardless of reaching or going over the 240 hour maximum, as Credited State Service, Sick Leave, and Vacation Leave are still accrued on all hours worked. All comp-time hours reported that result in going over the 240 hour maximum (number of hours not accrued) will be reported on the payroll report ‘Payroll Processing Messages – B-444395’.
- All Part-time Classified and Non-Classified Employees Not Eligible for Retirement Benefit – Effective June 15, 2008, employees not eligible for Retirement benefit are no longer eligible to accrue leave or paid holiday pay. The agency should verify that all employees are coded correctly.
- Earned Administrative Leave payoffs – Per the Division of Financial Management memo ‘Elimination of Earned Administrative Leave’ dated May 3, 2007, all employees coded with FLSA codes other than F, or L, that have an EAL balance remaining on the books as of June 28, 2008 will be programmatically paid off the first pay period in Fiscal Year 2009 (begin date June 15, 2008 – pay date July 11, 2008).
These hours will be paid off during the payroll process on July 2, 2008 (pay date July 11, 2008) and funds will be distributed to the default distribution on the employee’s position control record. If the agency wishes to have the EAL balances paid off using a distribution other than the default distribution, 1) enter earnings code ‘EAP’, 2) the corresponding number of hours, and 3) the override distribution on the employee’s time transaction.
Again, this memo is meant strictly as a reminder of some (not all) procedural changes made during this legislative session. If you have any questions regarding the processing of these and other personnel/payroll related matters, contact the DSP Helpdesk at 334-2394.
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