| To: | All Personnel/Payroll |
| Subject: | Modifications to IPOPS |
| Sent Date: | 05/27/2006 |
Modifications to IPOPS – Personnel Actions
Appointment/ReAppointment and Appointment Updates
Effective May 27, 2006
In the past, some IPOPS actions processed around the end of a fiscal year were either processed to early or to late to affect the correct fiscal year dollars. In an effort to insure actions are coded and effective for the correct fiscal year, we have modified the IPOPS Appointment/ReAppointment, and Appointment Update actions in the following manner:
You must choose a “Fiscal Year” prior to coding one of the above actions on IPOPS. The current fiscal year will be displayed upon opening the IPOPS Personnel Action page. Use the drop down list to choose the new fiscal year. Once inside the Appointment, ReAppointment, or Appointment Update action, an edit will be performed verifying that the effective date of the action is valid for the fiscal year chosen.
Example:
If FY2006 is chosen, the effective date must be less than 6/18/2006.
If FY2007 is chosen, the effective date must be equal to or greater than 6/18/2006.
NOTE: New positions established for FY2007 will not be available in the drop down to choose from until Monday, June 19, 2006.
With the implementation of the above modifications, DSP will automatically update all Appointment, ReAppointment, or Appointment Update actions with the correct fiscal year based on the document’s transaction effective date. This affects all personnel actions currently in process, in all processing statuses, including actions in the futures database.
Please contact the DSP Help Desk at 334-2394 if you have any questions.
Thanks
Jody L. Hoke
Payroll/HR Coordinator
State Controller's Office
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