| To: | Personnel/Payroll Contacts |
| Subject: | Important Information for the Last Payroll of Calendar Year 2008 |
| Sent Date: | 12/12/2008 |
The following information and processing dates pertain to pay date December 26, 2008.
NOTE: All payroll information must be correct at this time to ensure accurate taxing information on the employee's 2008 W-2. All Calendar Year 2008 coding errors must be corrected (voids and manuals) and processed with this payroll.
On Thursday, December 18, 2008 the preprocessing reports will be ready for review via 'Online Reporting'. Please take the time necessary to ensure all payroll information is accurate.
Due to the Christmas Holiday, agencies will be able to pick up their payroll warrants on Monday December 22, 2008 at 9:00 am.
In addition, on Monday December 22, 2008 DSP will be processing an Adjustment Payroll. All payroll corrections (manuals and voids only) that need recorded as Calendar Year 2008 earnings must be submitted via the IPOPS Payroll MVA Action and must be in Awaiting-DSA-Approval Status no later than 12:00 noon that day.
Immediately upon completion of the Adjustment Payroll, Calendar Year 2008 files will be closed. Any payroll transactions (including manual checks) submitted after the closure will be processed as Calendar Year 2009 transactions. From this point forward, it is no longer possible (under any circumstances) to process payroll transactions for inclusion in Calendar Year 2008. Therefore, any manual check requests received after December 22, 2008 will be made payable on January 2, 2009.
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