​​​Local-Government-Registry -Actuals, Bonds and Debt information​​​​​​​

​Below are actual submitted documentation examples from local government entities.  These examples provide highlighted sections and notes that give more insight into what the Registry Team looks for when we process each submission. 

We can accept any documentation as long as it is uploaded in a .xls or .pdf format. 

Step 2 --Actuals, Bonds, and Debt information

  1. Fiscal Year - To be compliant the Registry Team needs to verify the date rage falls within the January 1, 2021 time period. Simply putting "The Fiscal Year 2021", does not tell the registry team when your fiscal year begins or ends. (See example item #1 below and Documentation Requirements​)
  2. Total Actual Revenues  - Totals must match identically to what has been provided on the document uploaded. If it does not match it will be sent back to the entity as non-compliant. (See example item #2 below)
  3. Total Actual Expenditures - Totals must match identically to what has been provided on the document uploaded. If it does not match it will be sent back to the entity as non-compliant. (See example item #3 below)
  4. Do you have a bond or debt obligations? If yes: The total Dollar Amount, Average Length of Term, and Average Interest Rate must be entered into the system to be compliant. 

EXAMPLE - Prior Fiscal Year Actuals

  1. Fiscal Year - "2021" This document provides a range with the date, indicating to us that January 1, 2021, falls within that time period.​
  2. Total Actual Revenues  - "268,893"​
  3. Total Actual Expenditures - "$265,770"
  4. Do you have a bond or debt obligations? If yes: The total Dollar Amount, Average Length of Term, and Average Interest Rate must be entered into the system to be compliant. ​



EXAMPLE - Prior Fiscal Year Audit

The front page of the audit usually tells us the date range for the fiscal year audited. Each audit usually includes a table of contents. These highlighted sections are typically where the actual revenues and expenditures can be found.

  1. Fiscal Year - "2021" - This document provides a range with the date, indicating to us that January 1, 2021, falls within that time period.​
  2. Total Actual Revenues "$115,543,695"
  3. Total Actual Expenditures - "63,214,627"​
  4. Do you have a bond or debt obligations? If yes: The total Dollar Amount, Average Length of Term, and Average Interest Rate must be entered into the system to be compliant. 





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