Accounting and STARS Security
Action*: Select one of the action options. This is used to route the form to the appropriate security teams.
Mainframe User ID* - Enter your agency's Bill Code prefix. For questions about your Bill Code, please contact your Fiscal Officer.
STARS Operator ID - Enter preferred three digit, alpha-numeric operator IDs. This is the user's choice, and is optional.
STARS Employee Name* - The employee's name should be populated automatically from the Employee Information screen. Otherwise, enter the name.
GAAP Closing Packages - Select a role to provide users with closing packages permissions: Originator, Approver, IT Manager, or Director or Head of Agency.
STARS Online Reporting - Select a checkbox to provide STARS and/or FAS access to the Online Reporting application.
Most STARS and FAS users can be setup by selecting roles. Uncommon permissions requirements, like multi-agency access, require manual changes to the Advanced STARS Access Settings form.
-and/or-
Selecting a STARS or FAS Access role will automatically configure the Advanced STARS Access Settings form with basic security permissions for that role.
Note: After making a selection, you can review and modify the permissions in the Advanced STARS Access Settings.
Click Submit for Approval to finalize permissions changes and forward the form for approval and processing.
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Using role presets is recomended. However, specialist positions and agency requirements my require non-standard access that must be entered manually into the Advanced STARS Access settings.
Note: Click the arrow icon to expand the access settings form.
STARS Operator Class: If desired, enter a 2 digit STARS Operator Class. Identifies up to seven Transaction Codes, or ranges of Transaction Codes, that the user may use. Use one of the following:
The operator class defines up to seven TRANSACTION CODES, or ranges of TRANSACTION CODES, that the operator may data enter.
Accounting Transaction Code:
Release Flag: Controls permissions to release batches.
Data Entry Agency Range: Identifies the agencies for which the user may enter or view accounting transactions. These ranges are allowed only when the Security Organization is ‘000’ and the Accounting Transaction Code is set to ‘1’ or ‘2’.
Security Organization (Batch Agency): Enter a three digit SECURITY ORGANIZATION. This should be the agency code for which the user will be entering or editing data.If the user will be entering data for multiple agencies, use:
Data Entry Agency Range 1 or 1 and 2 - Three-digit Agency Codes. E.g., 240 - 360
Responsible Agency: A three digit Agency code that identifies which agency the individual is assigned to.
Batch Edit Mode: This is set to a default value on the form:
Warrant Writing: Allows access to the Warrant Writing Inquiry Screen (S042).
Warrant Status: Allows access to the Warrant Control File Maintenance/Inquiry (S047) and Warrant Detail Summary Inquiry(S048) screens.
Rotary Redemption: Allows access to the Rotary/Sight Draft Inquiry Screen (S056).
STARS Approval Level: one-digit operator Approval Level indicator: 0 (low) through 9 (high).
Approval Level indicator: 0 (low) through 9 (high). This controls which STARS transactions a user can release. Transaction codes also have an approval level. Hence, a user can only release a transaction that has a Transaction Code with an approval level equal to or less than their STARS Approval Level.
Agency Use:
Special Use:
Work Day Indicator: This should be automatically entered. Days when user can access STARS.
Menu Type: Displays spcific configurations of the STARS menu. Default is 0.
1099 Misc: Allows access to the 1099Misc menu in STARS
Work Hour Start: This should be automatically entered with 0600. It is the start and end time, in 24-hour format, when a user can access STARS.
Work Hour End: This should be automatically entered with 1800. It is the start and end time, in 24-hour format, when a user can access STARS.
STARS News/Help Table Indicator: Agencies should have this set to 0 in order to look up error messages from STARS or FAS. Allows access to the STARS New/Help Table (S090).
Recurring Transaction Table Indicator: Allows access to the Recurring Transaction Table (S550).
Recurring Transaction Request Table Indicator: Allows access to the Recurring Transaction Request Table (S093).
STARS System Management Table Indicator: Used for SCO employees only. Allows access to the STARS System Management Table (S097).
STARS Report Distribution Table Indicator: Allows access to the Report Distribution Table (S095). This is set to a default value on the form.
Budget Unit: Allows access to the Budget Unit Table (S020).
Descriptor Table Indicator: Allows access to the Descriptor Table (S023).
Index Code Table Indicator: Allows access to the Index Code Table (S024).
Organization Control Table Indicator: Allows access to the Organization Control Table (S025).
PCA Table Indicator: Allows access to the Program Cost Account Table (S026).
Grant Control Table Indicator: Allows access to the Grant Control Table (S029).
Project Control Table Indicator: Allows access to the Project Control Table (S027).
Vendor Edit Table Indicator: Determines what functions can be performed on the Vendor Edit table (S021). The Vender Edit indicator and Vendor Edit Select indicator must be used together to determine what information a user has access to. Click here to use a macro-enabled Excel tool to select Vendor Edit indicators.
Vendor Edit Select Indicator: Determines what kind of vendors can be accessed.
Prior Period Post Indicator: This is set to a default when a prest button is selected. This determines whether the user can post transactions to the prior accounting period (prior period must be open).
Prior Year Post Indicator: This is set to a default when a prest button is selected. The one-character Prior Year Post Indicator determines whether the user can post transactions to the prior year (prior year must be open).
Select a choice or enter a field for your request. These are a brief description of your choices.
FAS Operator Class: Enter a FAS Operator Class that identifies up to seven FAS Transaction Codes, or ranges of Transaction Codes, that the user may use. If the FAS Operator Class is 17, the FAS Data Entry indicator has to be 1.
FAS Approval Level: This controls which FAStransactions a user can release. Transaction codes also have an approval level. Hence, a user can only release a transaction that has a Transaction Code with an approval level equal to or less than their FAS Approval Level.
FAS Inquiry/Maintenance Table Indicator: Allows access to the FAS Inquiry/Maintenance Table (S040).
FAS Data Entry: If this indicator is ‘1’ a FAS Operator Class must also be entered. If the FAS Operator Class is 17, the FAS Data Entry indicator has to be 1.
FAS Descriptor Table Indicator: Allows access to the FAS Descriptor Table Inquiry (S030).
FAS Mass Updates Indicator: Allows access to the Mass Change Screen (S041).
FAS Prior Period Release Indicator: Gives permissions to release prior period transactions.
FAS Location 1 Indicator: Allows access to the FAS Location 1 Table (S038).
FAS Change Funding Indicator: Allows access to the FAS Change Funding Sources screen (S044).
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Name of JCL job(s) submitted - Enter the name of JCL jobs your agency submits to SCO.