​​​​​​​​​​​​Accounting and STARS Security​​

​Action*: Select one of the action options. This is used to route the form to the appropriate security teams. 

  • No Change - Selec​t this option even if there are no changes
  • Add/Change - Select this option if you are making any changes (except for deleting all Accounting and STARS access)
  • Delete All - Select this option only if you want to remove all Accounting and STARS access
​Note: If no Action is selected, your form may not be routed properly and permissions my not be applied as requested.

 

Mainframe User ID* - Enter your agency's Bill Code prefix. For questions about your Bill Code, please contact your Fiscal Officer.

STARS Operator ID - Enter preferred three digit, alpha-numeric operator IDs. This is the user's choice, and is optional.

  • Alternate choices (Choice 2 and Choice 3) can be entered as well, in case the first or second choice is in use.
  • If no preferences are entered, or all preferred ID combinations are unavailable, the DSA securiity team will choose one on your behalf. 

STARS Employee Name* - The employee's name should be populated automatically from the Employee Information screen. Otherwise, enter the name.

GAAP Closing Packages - Select a role to provide users with closing packages permissions: Originator, Approver, IT Manager, or Director or Head of Agency.

STARS Online Reporting - Select a checkbox to provide STARS and/or FAS access to the Online Reporting application. 

Note: To restrict OLR access to specificdany additional comments to explain the request for the employee. 

Select an Agency Batch Interface Role:

  • Selecting any Agency Batch Interface role will apply the permissions necessary for the selected role to the Advanced STARS Access Settings form. 
    • STARS Batch Interface - Allows transfer STARS intrans file​s to the SCO mainframe as well as the ability to run STARS jobs and to view job output.
    • Accounting History Extract - Allows the user to download STARS History Extract files.
    • Print Warrants - Provides access to Stub Print (DAFSTBP).

Select a Preset STARS/FAS Access Role:

Most STARS and FAS users can be setup by selecting roles. Uncommon permissions requirements, like multi-agency access, require manual changes to the Advanced STARS Access Settings form.

  • Select a Preset STARS or FAS Access role button.  

          -and/or-

  • Click to expand the Advanced STARS Access Settings and select individual settings.

 ​​​​​

Selecting a STARS or FAS Access role will automatically configure the Advanced STARS Access Settings form with basic security permissions for that role.

  • STARS Data Entry Access - Basic STARS data entry permissions without final release permissions
  • STARS Final Release or Read Only Access - Release STARS batches - no data entry allowed
  • STARS LSO Analyst Access - Basic permissions for an LSO analyst
  • STARS DFM Analyst Access - Basic permissions for a DFM analyst
  • FAS Data Entry Access - Basic FAS data entry permissions without final release permissions
  • FAS Final Release or Read Only Access- Release FAS batches

Note: After making a ​​selection, you can review and modify the permissions in the Advanced STARS Access Settings.

Click Submit for Approval to finalize permissions changes and forward the form for approval and processing.

Advanced STARS Access Settings

Using role presets is recomended. However, specialist positions and agency requirements my require non-standard access that must be entered manually into the Advanced STARS Access settings.

Note: Click the arrow icon to expand the access settings form.

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STARS Access Setting Defenitions:

STARS Operator Class: If desired, enter a 2 digit STARS Operator Class. Identifies up to seven Transaction Codes, or ranges of Transaction Codes, that the user may use. Use one of the following:

  • STARS Operator Class 12 is for data entry. ​
  • STARS Operator Class 17 is for either: Read Only access with approval level 0,  or Final Release with approval level 3. 

The o​​perator class defines up to seven TRANSACTION CODES, or ranges of TRANSACTION CODES, that the operator may data enter.

Accounting Transaction Code:

  • Blank – No access to accounting transactions. (This appears to prevent Releasers from getting to the STARS screens to release transactions, so do not leave blank for release.)
  • 0 – Inquire only
  • 1 – Entry for specific agency
  • 2 – Entry for multiple agencies as defined in Data Entry Agency Range

Release Flag: Controls permissions to release batches.

  • 0 – User cannot release or override batches online
  • 1 – User can release batches online. (Appears to require Accounting Transaction Code to be 1. In order to release transactions, the releaser must have access to them, and a release is a data entry action.)
  • 2 – User can release batches online, and can override out-of-balance conditions to force online posting of batches
  • 3 – Only for the Treasurer’s Office Release, edits only allow release of batch types J or I. (Note that overridden out-of-balance batches will post to the error file if batch edit mode is ‘1’ or ‘0’. If the edit mode is ‘2’, out-of-balance batches cannot be overridden.)

Data Entry Agency Range: Identifies the agencies for which the user may enter or view accounting transactions. These ranges are allowed only when the Security Organization is ‘000’ and the Accounting Transaction Code is set to ‘1’ or ‘2’.

  • Data Entry Agency Range 1: Enter an Agency Range consisting two three-digit Agency Codes. E.g., 240 - 360.
  • Data Entry Agency Range 2: Enter an Agency Range consisting two three-digit Agency Codes. E.g., 240 - 360.

​Security Organization (Batch Agency): Enter a three digit SECURITY ORGANIZATION. This should be the agency code for which the user will be entering or editing data.
If the user will be entering data for multiple agencies, use:

  • ​Security Organization - 000
  • Accounting Transaction Code - 1 or 2
  • Data Entry Agency Range 1 or 1 and 2 - Three-digit Agency Codes. E.g., 240 - 360​

Responsible Agency: A three digit Agency code that identifies which agency the individual is assigned to.

Batch Edit Mode: This is set to a default value on the form:

  • 0 – User can only use EDIT MODE OF ‘0’
  • 1 – User can use EDIT MODES of ‘0’ or ‘1’
    SCO users can be assigned Batch Edit Mode of 2

Warrant Writing:​ ​Allows access to the Warrant Writing Inquiry Screen (S042).

  • Blank – No access
  • 0 – Inquiry only

Warrant Status: Allows access to the Warrant Control File Maintenance/Inquiry (S047) and Warrant Detail Summary Inquiry​(S048) screens.

  • Blank – No access
  • 0 – Inquiry only to the Warrant Control  ​and Warrant Detail File screens
  • 1 – Inquiry and update allowed to the Warrant Control for only stop payments, lift stop payments, and cancels
  • 2 – Inquiry and update allowed to the ​Warrant Control for only stop payments, lift stop payments, cancels, and "uncancels"
  • 3 – Inquiry and update allowed to the Warrant Control for only redemptions and "unredeems". Only SCO and STO users are given a WARRANT STATUS of ‘3’

Rotary Redemption: Allows access to the Rotary/Sight Draft Inquiry Screen (S056).

  • Blank - No access
  • 0 - Inquiry only

STARS Approval Level: one-digit operator Approval Level indicator: 0 (low) through 9 (high). 

Approval Level indicator: 0 (low) through 9 (high). This controls which STARS transactions a user can release. Transaction codes also have an approval level. Hence, a user can only release a transaction that has a Transaction Code with an approval level equal to or less than their STARS Approval Level.

Agency Use:​​

  • 0 –Not currently in use. (Data entry personnel can release; no initials on batch release.)
  • 1 – Data entry personnel can release, initials show in AL1 batch release field. Not applied to any transactions for release. Only used to show data entry person has completed their entry and the batch is ready for pre-processing (pre-audit) review.
  • 2Pre-audit personnel can release, initials show in AL2 batch release field. Also used for pre-encumbrance release.
  • 3 – Expenditure release approval personnel can release, initials show in AL3 batch release field. Most commonly used for agency batch release of expenditures, etc.

​​​​Special Use:

  • ​4 – Specialized loan, reinsurance, EIS, and GRS release approval personnel can release, initials show in AL4 batch release field.
  • 5 – Usually only controlled interfaces have this approval level. Specialized expenditures such as vendor payments without vendor numbers, university reimbursements, and transfers from US Treasury personnel can release, initials show in AL5 batch release field.
  • 6 – DFM approval personnel can release, initials show in AL6 batch release field. Also for manual warrants, EIS savings bonds, unclaimed property transfers, loans between funds, etc. approved and released by SCO.
  • 7 – SCO personnel can release, initials show in AL7 batch release field. Used for payroll adjustments, statutory transfers, sight draft control, fiscal year end processing, and adjustments for adding, correcting or balancing files.
  • 8 – SCO appropriation and PY adjustment personnel (and STO “J” batch personnel) can release, initials show in AL8 batch release field.
  • 9 – Highest SCO approval level personnel can release, initials show in AL9 batch release.

Work Day Indicator: This should be automatically entered. Days when user can access STARS.

  • W – User has week day access only
  • E – User has weekend access only
  • A – User may access the system on any day

Menu Type: Displays spcific configurations of the STARS menu. Default is 0.

  • 0 – Display standard STARS menu (the data entry menu options will not include S083, ZP File Maintenance)
  • 1 – Display special limited menu (limited options for data entry, financial inquiries, table maintenance, and reporting)
  • 2 – Display expanded STARS menu (expands data entry menu option to include access and update capabilities to screen S083, Cash Transaction Pending File Maintenance (ZP)

1099 Misc: Allows access to the 1099Misc menu in STARS

  • Blank – No access
  • 0 – Inquiry only
  • 1 – Inquiry and update

Work Hour Start: This should be automatically entered with 0600. It is the start and end time, in 24-hour format, when a user can access STARS.

Work Hour End: This should be automatically entered with 1800. It is the start and end time, in 24-hour format, when a user can access STARS.

STARS News/Help Table Indicator: Agencies should have this set to 0 in order to look up error messages from STARS or FAS. Allows access to the STARS New/Help Table (S090).

  • Blank – No access
  • 0 – Inquiry only
  • 1 – Inquiry and update. Only for SCO personnel.

STARS Report Distribution Table Indicator: Allows access to the Report Distribution Table (S095). This is set to a default value on the form.

  • Blank – No access
  • 0 – Inquiry only
  • 1 – Inquiry and update.

Budget Unit: Allows access to the Budget Unit Table (S020).

  • Blank – No access
  • 0 – Inquiry only
  • 1 – Inquiry and update

Descriptor Table Indicator: Allows access to the Descriptor Table (S023).

  • Blank – No access
  • 0 – Inquiry only for all Descriptor Tables
  • 1 – Inquiry and update by SCO Accounting Operations only, for specific Descriptor tables
  • 2 – Inquiry and update by SCO Accounting Operations only​, for specific Descriptor Tables
  • 3 – Inquiry and update by SCO Reporting & Review only, for specific Descriptor Tables
  • 9 - update by the agency for those Descriptor Tables that allow for Agency specific values. The D98 Descriptor Table Security Table defines which descriptor table indicators can be used to update each specific table

Index Code Table Indicator: Allows access to the Index Code Table (S024).

  • Blank – No access
  • 0 – Inquiry only
  • 1 – Inquiry and update
  • 9 – Inquiry and update for adds and changes only.

PCA Table Indicator: Allows access to the Program Cost Account Table (S026).

  • Blank – No access
  • 0 – Inquiry only
  • 1 – Inquiry and update
  • 9 – Inquiry and update for adds and changes only​

Grant Control Table Indicator: Allows access to the Grant Control Table (S029).

  • Blank – No access
  • 0 – Inquiry only
  • 1 – Inquiry and update
  • 9 – Inquiry and update for adds and changes only

Prior Period Post Indicator: This is set to a default when a prest button is selected. This determines whether the user can post transactions to the prior accounting period (prior period must be open).

  • Y – User is allowed to post transactions to the prior accounting period – this allows users to post to the prior month during the first few days of the next month when STARS prior month is still open
  • N – User is not allowed to post transactions to the prior accounting period

Prior Year Post Indicator: This is set to a default when a prest button is selected. The one-character Prior Year Post Indicator determines whether the user can post transactions to the prior year (prior year must be open). 

  • Y – User is allowed to post transactions to the prior year.
  • N - User is not allowed to post transactions to the prior year.

1099 User - DA8099IN Allow inquiry use of 1099 - Can be used by all agencies.
 
1099 User - Select when user needs NATP for 1099 SYS access (DAFX1099) - Can be used by all agencies.
 
Testing Employees- Additional NATP Groups - Can be used by all agencies.
 
Additional CICS Region Access ​- Only used by agency 260, 340, 523.
 
Select when user needs access to Monthly Extract Files (DA804SUB) - Only used by agency 260, 340, 523.
 
Select when user needs to run jobs that begin with DS809 (DA809SUB) - Only used by agency 180, 260, 285, 340, 352.
 
Select when user needs Stub Print access (DAFSTBP) - Only used by agency 150, 183, 352.
 
Select when user needs to update status of warrants in STARS (DAFTXS) - Only used by agency 352.
 
Select when user needs to access Warrant Extract Files (DA803CHK)  - Only used by agency 230, 352, 522.
 
Select when user must access CICS Web resources, used to transfer data to payroll vendors (SSHUSER) - Only used by agency 140, 150, 270.
 
Select when user needs to use TSO (TSO User) - Only used by agency 140, 150, 183, 270.
 
Select when user needs process warrants using IFAMD125 program (DAFXIFA) - Only used by agency 186.​

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