Add a New Vendor Number Suffix
Key Points
Agencies should keep a record of vendor Combined Substitute W-9 forms.
1. Login to your account on sco.idaho.gov to access the Statewide Applications Menu.
2. Select Statewide Accounting System.
3. Select Vendor Maint.
4. Select Vendor Form to proceed to Vendor Maintenance.
5. Select the Vendor tab.
6. Select Add New Suffix from the Action drop down menu.
7. Vendor # - Nine-digit Social Security Number (SSN) or Employer Identification Number (EIN) from the vendor's Combined Substitute form W-9.
8. Sfx - Enter the new vendor number suffix.
9. Type - Select the vendor type from the drop-down menu:
10. Vendor Status - Select 0: New/Active Vendor from the drop-down menu.
11. 1099 Name/Addr – This field determines which address is used when printing the 1099MISC forms. Use the drop-down menu to select an option:
12. Sort Seq - Enter a sort sequence identifier that will be used to help locate or sort vendors.
13. Web RA Indicator – Use the drop-down menu to select Blank: No Access
14. 1099 Ind – Select an option from the drop-down.
15. SS EIN = Automatically filled in based on the vendor number.
16. IRS/SSA Name – Enter the Vendor IRS/SSA name.
17. Address fields – Enter the Vendor's address information into the following fields: Address, City, State, Zip-Ext, and Area-Phone-Ext (separate-fields).
18. Contact Name - Enter the vendor's contact name.
19. Tracking Comments – Enter any tracking comments here. These will appear on the History of this particular vendor form.
20. Press the Save button, then select the Attachment tab. Attach the invoice, updated W-9 or other documentation that shows the need for the new suffix.
21. On the Vendor tab, select one of the following options:
SCO Responsibilities