AX - Rehire, break in service

Purpose: This action allows an agency to rehire a former employee, who is returning without reinstatement eligibility.  For more information, visit IDHR Administrative Rules and Idaho Statutes.
 
When an employee is hired into a classified position, some fields will be auto-populated on the IPOPS form.  The following fields will be populated based on the Change Reason, Position Type and the Appointment Type Combo:  Suffix, Class Code of the Position, FTE and Pay Period Hours from the Position, Schedule/Grade of the Class Code and FLSA Code for the Class Code,  The only Appointment Codes available in the drop-down are based on the combination of the Change Reason, Position Type and the Appointment Type Combo.  The Leave Codes are limited in the drop-down based on the populated fields.  If the PCN is changed, all auto-populated fields will be removed, any of the fields with information entered by the user will not be removed.
 
If an active position is found with another state agency, the following error message will be displayed.
 

 
Must be a valid FLSA, Appointment Code, Leave Code combination. FLSA, Appointment Code and Leave Code Combinations 
 
 
 
The DHR register number is required for all classified rehires.
 

 
The employee's original hire date and credited state service hours will be advanced to the employee’s active record.
 
If the termination date is less than 3 years, the sick leave balance will be advanced to the employee’s active record.
 
If the employee is rehired with a different name, an alias will be created.
 
The effective date on the IPOPS personnel action will be used to populate the latest hire date and 8-month temporary or probationary appointment date when applicable.
 

 
Upon completion of the Employee Position Information, Employee Information and State & Federal Tax Information, you will need to visit the Employer Deduction Information tab (updates are not required).  You will not be able to send the document to an internal approver or agency authorizer until this is done.
 
For additional information please use the following links:

Employee Base Information           
 
A valid e-mail address is required.
 
Federal & State Tax Information
 
Employer Deductions
 
Note:  Employees working at more than one agency (not including BSU, U of I or ISU) who are eligible for PERSI, need to be coded as PERSI eligible at all agencies.

(For questions regarding an employee's eligibility, contact PERSI or refer to Idaho code 59-1302.)

The employee's eligibility should be reviewed when the employee terminates from the other agency.

 
The direct deposit information and employee deduction information can also be established at this time.
 
Use the following links for additional direct deposit and employee deduction information:
 
Direct Deposit

Employee Voluntary Deductions
 
There will be a 'No Modifications' message displayed in the archive if there are no voluntary deductions processed with the document.
          
After all yellow mandatory sections (tabs) and any of the black optional sections (tabs) have been completed, the document can be sent to an internal approver or agency authorizer.
 

Field Requirements

X=  Required

O= Optional

Hourly/Daily Employees

Appt. Type Suffix ​Pay Status Work Type ​Class Code FTE ​Pay Period Hours ​Pay Group

Schedule
Grade

 Step ​Time Sheet Req. ​Rate Indicator ​Rate Salary Unemploy. Indicator ​FLSA Code ​Leave Sched. Overtime Accrual ​RHH Accrual ​Shift Indicator ​DHR Register Number
​X X ​X X ​X X X X X O X X ​X X X X X X​ O O
 

Annual Employees

Appt. Type Suffix ​Pay Status Work Type ​Class Code FTE ​Pay Period Hours ​Pay Group

Schedule
Grade

 Step ​Time Sheet Req. ​Rate Indicator ​Rate Salary Unemploy. Indicator ​FLSA Code ​Leave Sched. Overtime Accrual ​RHH Accrual ​Shift Indicator Override Amount Override Start Date Override End Date ​Adj Contract Amount
​X X ​X X ​X X X X X O X X ​X X X X X X​ O O ​O ​O ​X
 
IPOPS Appointments  Personnel Approval Cycle
 
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