Purpose: The Maintain User has the ability to delete online reports or SYSID's for employees with View Report access.
Deleting a User's access:
After an employee's 'Separation' form has processed overnight through IPOPS, the user’s Online Reporting access will be removed automatically. A Maintain User can delete user access immediately. Maintain User authority must be removed by the State Controller's Office.
1. From the Welcome screen, select 'User Maintenance'.
2. From the User Maintenance Menu screen select 'User Maintenance by User'.
3. On the left corner of the page select 'Find New User' or find the user on the ‘User Maintenance by User’ list that is displayed.
Note: If selecting an employee from the User Maintenance by User list the expand [+] next to 'SELECT' can be selected to display the indicated employee's SYSID assignments and authority level.
4. Enter a last name or first name in the User Lookup box and select 'Find'.
Note: Agencies cannot change the agency code field.
5. Choose the blue 'Select' button next to the employee from whom you would like to delete or remove access.
6. A new screen ‘User Maintenance by User’ will populate displaying the user name and agency of the employee. All SYSIDs will display with the Authority field populated only for assigned SYSIDs.
7. ALL SYSID(s) and assigned reports can be deleted by selecting 'Delete All SYSIDS' on right corner of the screen.
Note: To remove authority to an individual SYSID select 'Edit', deselect View Reports, select save. This removes all reports permissions and authority to that specific SYSID.
8. Once 'Delete All SYSIDS' has been selected the screen will refresh and two new buttons will appear.
9. Select 'Confirm Delete All SYSIDS' and the selected user will be deleted from Online Reporting and the 'User Maintenance by User' list.