This action will be used to update FSA deductions. OGI is the only agency that has the ability to make a change to this deduction.

FILLING OUT THE FORM

Fields that are mandatory will have yellow font and must be completed before the document can be submitted or sent to the next reviewer/approver.

Effective Date - This is the date the Employee Voluntary Deduction action is to become effective. Click the drop-down list and choose from a total of 13 (thirteen) pay period begin dates. This includes the first pay period begin date that has not been processed and twelve pay period begin dates in the future.

Deduction-Option - This field displays current deductions (three digit numeric code) from the employee record.  Active deductions will have the effective date of when the last action took place. 

Status - When a new deduction is established, the program will automatically put a 'Y' in the status field. A 'N' in this field indicates the deduction is no longer active. To stop an active deduction, change the 'Y' to a 'N' and press the 'Submit' button.

Deduction Amt/Rate - This field is the amount that is to be withheld from the employee's pay. This field cannot be zero or a negative amount. 

Applicability Code (App Code) - This field indicates which pay period(s) the deduction is taken. You may click on the 'App Code' link and it will display the list shown below. 

Note: If an incorrect app code is selected, the user will receive an error when the action is submitted. 

Routing:

This document does not require an authorized signature. To send this document directly to the Division of Statewide Payroll (DSP), click the 'SUBMIT' button. Then document will be in an 'Awaiting-Release' status.