General Appointment Information

​For all Appointment Change Reasons - If an active (Pay Status of A, I or B) position segment is found for the employee in the agency processing the appointment, the user will receive the following error message, 'Employee active position segment found.  For additional information on this error, click on your Help button'.  In this situation, use the appointment updates category.
 
When an employee is hired into a classified position, some fields will be auto-populated on the IPOPS form.  The following fields will be populated based on the Change Reason, Position Type and the Appointment Type Combo:  Suffix, Class Code of the Position, FTE and Pay Period Hours from the Position, Schedule/Grade of the Class Code and FLSA Code for the Class Code,  The only Appointment Codes available in the drop-down are based on the combination of the Change Reason, Position Type and the Appointment Type Combo.  The Leave Codes are limited in the drop-down based on the populated fields.  If the PCN is changed, all auto-populated fields will be removed, any of the fields with information entered by the user will not be removed.
 
The adjusted contract salary must be entered when hiring an employee with a rate indicator of 'A' (Annual).
 
Users will receive an error message if the FLSA code, appointment code combo and leave code combination is invalid. For valid combinations, go to the FLSA, Appointment Code and Leave Code Combinations table.  
Users will receive an error message if the work type, FLSA code and time sheet required combination is invalid.  For valid combinations, go to the Work Type, FLSA Code and Time Sheet Required combination table.

For all appointments the following six buttons will be seen.  'Employee Pos Info' will open first and must be completed before moving to the next section.
 
The four sections with a yellow font must be completed before the document can be routed.  Agencies 512 (Boise State University) and 513 (Idaho State University) are only required to complete the first three sections.
 

 
 
The two sections with black font (Direct Deposit and Employee Deductions) are optional, but may be completed. 
 
After each section is complete, the font will change to red.
 


 
 
When a document in a 'DRAFT' status is re-opened, each section that had been accessed when the document was originally created, before it was saved, must be re-visited.  All edits will be performed when the document is sent for review/approval.
 
If you attempt to ‘SEND’ before all of the tabs with yellow font have been visited and the required fields completed, you will get an error message that says "The XXXXXX Section must be completed before submit.  Press OK to continue to the XXXXXX section".
 
When all required tabs have been visited and completed correctly, click the drop-down list to select the next approver and press the 'SEND' button. 
 
If the employee's last name, gender and birthdate are the same as another employee on file, the following CAUTION: message (image shown below) will be displayed.  If the information is accurate for the employee, click the 'Back to the Previous Page' link.  The 'Employee Pos Info' section will re-open, click the approver drop-down list, select the approver and press 'SEND'.  The message should not be displayed again.