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Luma Phase 0: Planning and Acquisition

About The Name

Luma Project Vision

The vision statement sets forth the aspirational road map for the project and provides guidance for decision-making and long term planning of transformation efforts:

"Acquire, implement, and sustain a statewide enterprise system that modernizes and transforms the way the State of Idaho does business, improves transparency, and provides a core foundation for the future."

Luma Project Goals

Acquire and implement an Enterprise Resource Planning (ERP) system that all state agencies will utilize for statewide unification in budget planning, financial management, procurement, payroll, and human capital management.
Improve productivity and reduce costs by eliminating redundant systems, workarounds, and unnecessary complexity required to perform operational and administrative services.
Modernize and standardize business processes for alignment with industry best practices inherent in commercial off-the-shelf (COTS) software for efficient workflow and accurate information reporting.
Increase transparency of government operations and expenses.
Reduce risk exposure associated with the current outdated software systems.
Improve decision making by capturing and being able to report a consistent, expandable set of data.
Ensure strength and efficiency of the State’s data security management.

Idaho's Employee Information System (EIS) and Statewide Accounting and Reporting System (STARS) were acquired by the State Controller in 1987 and 1988. Investments in interfaces, data warehousing, and online reporting tools extended the life of the aging software and gave Idaho the largest possible return on investments. However, this key infrastructure has reached the end of its useful life.

Recognizing the risks associated with Idaho’s aging business systems, in 2014, the State Controller sponsored a systems modernization study after receiving approval and funding from the legislature. Information Services Group (ISG), an independent third-party firm with expertise in the public sector, conducted a study and submitted a report titled “System Modernization Study Business Case Analysis” on January 12, 2015. The study primarily evaluated two options. The first option was to maintain the status quo with a variety of disparate systems across state agencies. The second option was to acquire and implement a statewide modern Enterprise Resource Planning (ERP) system that encompasses a software suite of fully integrated modules for business operations. ISG recommended that the State of Idaho implement a “fully integrated, commercial off-the-shelf ERP system to address current and future statewide and user agency administrative business needs.” Considering the risks to the state, the State Controller decided to follow the study recommendation.

Luma Project Charter Signed Final 02-12-2019.pdf