Payroll Remarks

Purpose: The Payroll Remarks action is used by an agency to request changes or deletions on payroll batches.  The Office of Group Insurance (OGI) can also create Payroll Remarks actions to correct Benefit Deduction Adjustments and Employee Voluntary Deduction Adjustments they submitted for payroll.
 
Agency Authorized Originators and Internal Approvers will have 'Read' only access to the Payroll Remarks actions created by (OGI).
 

Agencies will use the Payroll Remarks action for the following situations:

  • Corrections or additions to time sheets for agencies not currently on I-Time (Transportation)
  • All payroll corrections for Boise State University, Idaho State University and the University of Idaho
  • Requests from agencies to delete terminations and/or other earnings that have been created through IPOPS
  • To delete time sheets for I-time agencies that should not have been processed and will not be resubmitted, or that were submitted in the incorrect PCN
Note:  E-mails are generated when documents are deleted due to an IPOPS payroll remarks action (confirmation only), verify that an IPOPS payroll remarks action was processed or when documents reject during the payroll process – agency action may be required (verify whether the document should be re-submitted for processing).
 

 
FILLING OUT THE FORM
 
Fields that are mandatory will have yellow font and must be completed before the document can be submitted or sent to an Internal Approver.
 
Effective Date: The system will populate this field with the current date.
 
Remarks: (Mandatory) Add a detailed description of what needs to be corrected or deleted.  Remarks added will show on the IPOPS document only. The number of characters is unlimited.


Routing
  • This document does not require an authorized signature.
  • You may route this document internally if necessary. Click on the 'Send' drop-down list to select the appropriate internal approver and then click the 'Send' button.
  • To send this document directly to the Division of Statewide Payroll (DSP), click the 'Submit' button. DSP has the ability to send this document to the Division of Human Resources (DHR) or to the Division of Financial Management (DFM), who can add comments and approve/disapprove the action.
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