Personnel File Layout - Rehire 'AX'

FIELD NAME
COLUMN BEGIN
LENGTH/DESCRIPTION
 
 
 
Transaction '220' - Re-Hire - Employee Base Information
 
 
 
Information below from column 1 through 37 must be entered on each line where field information is present.
 
 
 
USER INITIALS
1
(A03) always 'SAD'
AGENCY CODE
4
(A03) 3-digit org code (190)
SOCIAL SECURITY NUMBER
7
(A09) social security number
EFFECTIVE DATE
16
(A06) format MMDDYY
FORM IDENTIFICATION
22
(A02) always 'D1'
TRANS CODE
24
(A03) '220' for re-hire, unless employee has purged to TRM file, then Transaction should be '210'.
CHANGE CODE
27
(A01) always 'R'
FILLER
28
10 spaces - skip this field
 
 
 
Field information - field number indicated by number in parenthesis below (xxx).
 
 
 
FIELD NUMBER
38
(A04) field number indicated in parenthesis - always in columns 38 through 41.
LAST NAME/APPEND (006)
42
(A22) last name/appendage - 2 spaces between name and appendage.
FIRST NAME (007)
42
(A14) first name
MIDDLE NAME (008)
42
(A14) middle name
GENDER (009)
42
(A01) M or F
RACE (010)
42
(A01) A, B, C, D, or E
VETERAN TYPE (012
42
(A02) SD, VV, EV, NS or NA
BIRTH DATE (015)
96
(A08) format MMDDYYYY
ASSIGN LOCATION (055)
104
(A04) currently 'BOIS'
PAY LOCATION (057)
108
(A04) currently '1000'
VETERANS STATUS (105)
112
(A01) Y or N
MAILING ADDRESS (655)
113
(A32) street/ PO box information
MAILING CITY (661)
145
(A20) city name
MAILING STATE (662)
165
(A02) 2-digit numeric code assigned to each state, example: 11 = Idaho
ZIP CODE (663)
167
(A05) zip code
 
 
 
Transaction '320' - Federal Tax Information
 
 
 
Information below from column 1 through 37 must be entered on each line where field information is present.
 
 
 
USER INITIALS
1
(A03) always 'SAD'
AGENCY CODE
4
(A03) 3-digit org code (190)
SOCIAL SECURITY NUMBER
7
(A09) social security number
EFFECTIVE DATE
16
(A06) format MMDDYY
FORM IDENTIFICATION
22
(A02) always 'DI'
TRANS CODE
24
(A03) always '320' for re-hire
CHANGE CODE
27
(A01) always 'R'
FILLER
28
10 spaces - skip this field
 
 
 
Field information - field number indicated by number in parenthesis below (xxx).
 
 
 
FIELD NUMBER
38
(A04) field number indicated in parenthesis - always in columns 38 through 41.
FEDERAL TAX EXEMPT (164)
42
(A01) N, Y, M, or S
STATE TAX EXEMPT (166)
43
(A01) N or Y
FICA TAX EXEMPT (167)
44
(A01) N or Y (Y in most cases - emergency)
RESIDENT STATE CODE (169)
45
(A02) 2-digit numeric code assigned to each state, example: 11 = Idaho
FEDERAL MARITAL STATUS (252)
47
(A01) S, M, or X
FEDERAL W/H ALLOW (253)
48
(A03) number of withholding allowances
 
 
 
Transaction '321' - State Tax Information
 
 
Information below from column 1 through 37 must be entered on each line where field information is present.
 
 
 
USER INITIALS
1
(A03) always 'SAD'
AGENCY CODE
4
(A03) 3-digit org code (190)
SOCIAL SECURITY NUMBER
7
(A09) social security number
EFFECTIVE DATE
16
(A06) format MMDDYY
FORM IDENTIFICATION
22
(A02) always 'DI'
TRANS CODE
24
(A03) always '321' for new hire
CHANGE CODE
27
(A01) always 'R'
STATE CODE
28
(A02) 2-digit numeric code assigned to each state, example: 11 = Idaho
 
 
 
Field information - field number indicated by number in parenthesis below (xxx).
 
 
 
FIELD NUMBER
38
(A04) field number indicated in parenthesis - always in columns 38 through 41
STATE MARITAL STATUS (303)
42
(A01) S, M, or X
STATE W/H ALLOW (304)
43
(A03) 3-digit - number of withholding allowances (leading zeros - 001, 002, etc.)
WORKERS COMP CODE (310)
46
(A04) always '9999'
 
 
 
Transaction '400' - Personnel Information
 
 
Information below from column 1 through 37 must be entered on each line where field information is present.
 
 
 
USER INITIALS
1
(A03) always 'SAD'
AGENCY CODE
4
(A03) 3-digit org code (190)
SOCIAL SECURITY NUMBER
7
(A09) social security number
EFFECTIVE DATE
16
(A06) format MMDDYY
FORM IDENTIFICATION
22
(A02) always 'DI'
TRANS CODE
24
(A03) always '400'
CHANGE CODE
27
(A01) always 'R'
POSITION CONTROL NUMBER
28
(A04) currently '9000'
 
 
 
Field information - field number indicated by number in parenthesis below (xxx).
 
 
 
FIELD NUMBER
38
(A04) field number indicated in parenthesis - always in columns 38 through 41
SEQUENCE NUMBER (85B)
42
(A02) always '01'
APPT TYPE COMBO (85D)
44
(A03) always 'NDT' (non-classified, state deployed, temporary)
SUFFIX (85E)
47
(A01) always 'N'
PAY STATUS (85G)
48
(A01) always 'A'
WORK TYPE (85H)
49
(A02) always 'PF'
CLASS CODE (85M)
51
(A05) always '95000' - temporary employees
FTE (85K)
56
(A04) always '0.42'
PAY PERIOD HOURS (86Y)
60
(A06) always '1.0'
CHANGE REASON (87H)
66
(A02) always 'AX'
PAY GROUP (004)
68
(A02) always '01'
SCHEDULE/GRADE (85R)
70
(A03) always '000'
STEP (85S)
73
(A02) always '00'
TIME SHEET REQ (85U)
75
(A01) always 'Y'
RATE INDICATOR (85V)
76
(A01) always 'D'
RATE/SALARY (85X)
77
(A10) daily rate (example: 12.50 hr x 12 hrs = 150.00 daily rate) include decimal
UNEMPLOYMENT (851)
87
(A01) always 'N'
FLSA (85Q)
88
(A01) always 'N'
LEAVE CODE (853)
89
(A02) always 'VT'
OVERTIME/RHH ACCRUAL (86S)
91
(A02) always 'NN'
SHIFT INDICATOR (86T)
93
(A01) always 'N'