Position Distribution

Purpose: Use the Position Control Distribution Update action when you only need to make changes to the Distribution Information.
If you receive the error message 'Invalid Class Code' while attempting to do a Distribution Update, you must use the Reclass Position Control action to make the class code valid.
 
All sub-forms on the Position Control Delete action will be displayed. The Effective Date is the only field that may be edited and must be a pay period begin date. Click the drop-down list and choose from a total of 16 (sixteen) pay period begin dates. This includes the three most recent pay period begin dates that have already been processed, the first one that has not been processed and twelve pay period begin dates in the future.
 
Distribution Information
The Position Control Distribution Information area contains the data that will allow you to break down your funding by specific amounts. The distribution area contains data that is pulled from and compared to STARS (Statewide Accounting and Reporting System).
 
The Distribution drop-down list will only show the valid Indexes and PCAs for the Fiscal Year you are respectively working in.
 

 
Description (Desc) - You may use the drop down list and select your labor distributions if you already know the number. Otherwise you may click on the Description check mark . There is an icon for each of the various labor distributions (Index, PCA, Grant and Project) on each line. If you use the description check mark  a second window will appear that has a drop down list of the labor distribution numbers along with their title descriptions. For example, you know that you need to switch an Index number, but you do not know which number to use. Click on the description check mark  in the Index area and the second window will appear with all of your valid Index codes along with their titles.
 
Once your action has been created, you will be able to click on the linked numbers next to each line of distribution to see the distribution description pop-up in a message box.
 
Index - A four character alphanumeric accounting code, which identifies the source from which payroll dollars will be paid. Within the Index column is the current Index code and there is the drop down list where you may choose a new one to either establish, replace, or to delete it. Index and PCAs can be used separately or together, depending on how your agency is set up through STARS. Refer to Division of Statewide Accounting for more details.
 
PCA - A five character alphanumeric accounting code, which identifies the source from which payroll dollars will be paid. Within the PCA column is the current PCA code and there is the drop down list where you may choose a new one to either establish, replace, or to delete it. Index and PCAs can be used separately or together, depending on how your agency is set up through STARS. Refer to Division of Statewide Accounting for more details.
 
Grant/Project - Nine character alphanumeric codes that allow your agency an accounting breakdown beyond Index or PCA. Only code this field if your agency has set up Grant or Project codes with the Division of Statewide Accounting (STARS). When the Grant/Project is filled, the Index and/or PCA must be coded as well. There are some Grants/Projects which include blanks. These blanks are represented in the drop-down list by Tildes(~~). Each Tilde represents a blank space. 
Note: You may see a 'click to view' in a field for either of two reasons. 
1. This indicates that an additional screen will need to be displayed to accommodate the number of Index's, PCAs or Grants allowed for your agency
or
2. There are not any codes to be displayed.
Distribution Percentage - Drop-down list that allows you to select the appropriate percentage for your distribution types (Index, PCA, Grant, and Project). This percentage must always add up to 1.00.
 
Position Control Approval Cycle
 
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