Position Update

Purpose: Use the Position Control Update action to make appropriate changes to the FTE, Pay Period Hours, Pay Location (not IPOPS pay location driven agency) and Position Type fields.
While using the Position Control Update action, users cannot edit the Distribution and Budget sub-forms. If changes need to be made to these sub-forms, please use the appropriate Position Control Action.
           
      * If an agency has pay locations, but is not pay location driven in IPOPS, the pay location may be updated using the Position Control Update action. 
 
Effective Date - Select an effective date from the drop-down list.  The effective date will default to the pay period begin date for the first pay period that has not yet processed.  Click the drop-down list and choose from a total of 16 (sixteen) pay period begin dates. This includes the three most recent pay period begin dates that have already been processed, the first one that has not been processed and twelve pay period begin dates in the future.
 
Full Time Equivalent - The number of months during the fiscal year this position has an incumbent.  Formula is equal to number of months that a position is filled divided by 12. For example, a position filled for all 12 months would have 1.00 as the FTE.
Select the appropriate percent from the drop-down list. Group positions must have the FTE coded as 0.00.


Pay Period Hours - Number of hours that an employee will be scheduled to work during a pay period. If the position is full-time biweekly, code Pay Period Hours as 80.00. Group positions must have the Pay Period Hours coded as 0.00.
 
Pay Location - A two or four digit code that an agency may have assigned to break the agency into specific areas for budgeting or reporting.  Only used if agency is set up with pay locations on the EIS system and is pay location driven.  To blank pay location, place an asterisk (*) in the 1st position of the field. This field will be pre-filled if your agency is pay location driven. Otherwise, if your agency is not pay location driven, leave it blank.
 
Position Type - (Required) Identifies the type of position. Select the appropriate type from the drop-down list.
Classified
CR - Regular/Staff  (Position Control Number must be between 0001 and 8999)
CL - Limited  (Position Control Number must be between 0001 and 8999)
CS - Seasonal  (Position Control Number must be between 0001 and 8999)
     
Non-Classified
NR - Regular/Staff  (Position Control Number must be between 0001 and 8999)
NG - Group Employees  (Position Control Number must be between 9000 and 9999)
 


 A position with a Classified Position Type cannot be set up with a Non-Classified class code, but a Non-Classified Position Type can be set up with a Classified class code.
 


 
Position Control Approval Cycle
 
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