Time Code Maintenance

Under Time Code Maintenance, the Central Payroll Officer (CPO) can designate which Time Codes the employees will see and the display order.  The employee will only see the time codes that are valid to use with their FLSA Code and Appointment Type according to the 908 Directory.  The CPO will also choose which Time Codes will be available in the drop-down list on the Leave/Overtime Request form accessed from the employee's time sheet.  Agencies that do not allow their employees to use the Leave/Overtime Request will not have the 'Leave Request Enabled' option.
 
Note: Time Code Maintenance can be changed at any time, even during the pay period when employees are entering time. 
 
If the Central Payroll Officer (CPO) only checks the enable box, the time codes will be displayed in alphabetical order.  If the Central Payroll Officer (CPO) would like the time codes displayed in a specific order in the drop-down on an employee's time sheet, they can number their choices and they will be displayed in that order. 
 
When all time codes have been selected and/or numbered, click save for those changes to take effect.  A message will be displayed stating the changes have been saved.  

 

'Time Codes' displayed in Time Code Maintenance are automatically updated nightly.

 

New earnings codes must have the 'Time Sheet Enabled' box checked before they are available for the employee to select in I-Time.

 

Note:  While it's no longer necessary for an agency to select the Reset Button to update the list of Time Codes, the following dialog box will display if the Reset Button is selected.

 
 
Below is a partial picture of 'Time Code Maintenance', with the time codes displayed in number order.  All time codes that are available will be displayed.
 

 
Below is a partial picture of 'Time Code Maintenance' for an agency with online leave request enabled on their agency profile. 
 
The 'Leave Request Enabled' column is only displayed when an agency chooses to use the leave/overtime request feature in I-Time. The column 'Leave Request Enabled' displays codes used by employees when requesting leave, using the online leave request.  The only codes that should be checked are those used for leave (time off).  The online overtime request form does not use earning codes from the time code maintenance. The employee must select an appropriate overtime earnings code from the time code option on their time sheet.
 
The CPO can choose to have some time codes unavailable to the employees by checking the box 'CPO Only'.  An example, 'PPP' Prior Pay Period hours should be calculated and entered by the CPO.
 
Note: Time code(s) marked 'CPO Only' should be entered by the CPO after the employee has entered hours worked during the pay period.
If a CPO enters time for any 'CPO Only' time code for an employee and the employee accesses the time sheet before it is approved, the 'CPO Only' time code(s) will be cleared out and the time code box on the employees time sheet will appear blank.
 
When the 'DSP Lock' box is checked, a CPO will have the time code available to use, but cannot enable the code for their employees to use.