View or Print Time Sheets

(NEW LAYOUT)

Purpose:  Employees will only have the View/Print Time Sheet option.  Approvers, Reviewers, Time Entry Assistants (TEAs) and the Central Payroll Officer (CPO) will have the capability of printing time sheets for themselves and also their employees.

Note:  If a Time Entry Location (TEL) has been deleted, only the CPO will be able to retrieve the time sheets. 

For instructions on how to view, print, or delete time sheets click the links below.   

View Print Time Sheets - Employees

 
Hover over the 'View/Print Reports' on the left hand side of the screen and select 'View/Print Individual Timesheet'.
 
 
A screen similar to the one shown below will be displayed. 
 

 
Employees will have the options of printing their own time sheets. 
  • Select Employee:  Employee name will be automatically selected.
  • Select Archive:  Time sheets are grouped in six month increments.  The timeframe must be selected by highlighting the correct archive.
  • Select Report Type:  Choose between Employee Time Sheet and Blank Time Sheet.
  • Select Pay Period:  Employee Time Sheet or Blank Time Sheet will display for the pay period that was selected.  Please note the system defaults to the current pay period.  Only one pay period may be selected per report, except when working with Blank Time Sheets.  
 
When all options are selected select 'Continue' and a report similar to the one shown below will be displayed. 
 
 
If more than one archived time sheet exists for a specific pay period the employee will have to choose which one they want to open.  When 'Continue' is selected they will get a screen similar to the one shown below.
 

 

 

View or Print Time Sheets for CPO, Approver, Reviewer, or Time Entry Assistant (TEA) Roles

 

How to View/Print Time Sheets:
 
Hover over the 'View/Print Reports' on the left hand side of the screen and select 'View/Print Individual Timesheet'.
 
A screen similar to the one shown below will be displayed with the employees name and PCN listed.
 

 

  • Select Employee:  Choose an Active or Termed Employee/Position.
  • Select Archive:  Time sheets are grouped in six month increments.  The timeframe must be selected by highlighting the correct archive.
  • Select Report Type:  Choose between Employee Time Sheet and Blank Time Sheet.
  • Select Pay Period:  Employee Time Sheet or Blank Time Sheet will display for the pay period that was selected.  Please note the system defaults to the current pay period.  Only one pay period may be selected per report, except when working with Blank Time Sheets.
When all options are selected click 'Continue' and a report similar to the one shown below will be displayed.
 
  
 
 
 

Deleting Time Sheets for Invalid PCN

 
If an agency CPO chooses to delete a time sheet with an invalid PCN in the current pay period, they can use the 'Delete Invalid PCN' link located in the top right corner of the time sheet. 

Note: If the CPO does not delete a time sheet with an invalid PCN, then the time sheet will be automatically marked as incomplete (or deleted if it does not have a signature) after payroll processes.