​Luma Role Desciptions​​

​Please review the following roles and descriptions as they pertain to your job position.


​​Role

​Description
As​​s​​et Analyst ​Handles the initial processing of manual additions, asset adjustments, transfers, and disposals and then submits for approval. May help with month-end close activities. Create, add, transfer, adjust, retire, or dispose of assets.​
Asset Manager Makes manual adjustments; releases and maintains assets; declares surplus assets; approves adjustments, transfers, disposals, and retirements. May help with month-end close activities. Manage the process to track fixed asset activity: create, transfer, and retire fixed assets.
Billing AdministratorSets up process levels, funds accounting rules, and creates / posts comments for invoices.
Billing Manager Creates, issues, and approves invoices and bills for Accounts Receivable (A/R); journalizes and validates the Global Ledger (GL).  Note: this role is used to create, issue, and approve invoices; however, system controls do not allow the same individual to create and approve.
Budget AnalystCreates budget change requests and reviews budget reports.
Buyer Reviews requisitions and creates Purchase Orders (PO's); conducts market research; monitors vendor commitments; and approves vendor returns. 
CardholderA state employee authorized to purchase goods and services with Purchasing Card. Permissions to validate Purchasing Card transactions. A person cannot approve transactions they have submitted as a cardholder.
Cash AccountantProcesses and reconciles cash transactions—including deposits and refunds—and voids payments and non-vendor payments; Cash Interfaces and Correction of Interface Errors; performs cash transfers and Cash Month End Close activities.
Cash ManagerApproves cash transactions made by Cash Accountant and journalizes the cash transactions.
Chief Financial OfficerResponsible for oversight of all financial policy and processes. Ability to review transactions.
Contract ManagerCompiles contract files and creates contracts from related files, including line-item details; terms and conditions; pricing; and amends / renews contracts.
Custodial Account ManagerOversees the hierarchy; records and details the account setup process for Custodial Account Management (CAM) accounts. 
Custodial Account ProcessorVerifies that custodial balances are correct, per transactions processed; transfers within the custodial account module.
Financial Business AnalystReviews transactions in Allocations and the General Ledger (GL).
Financial ViewerFacilitates view-only access in Luma to key financial workstreams and structures, financial reporting, and financial transaction data.
Intercompany Billing SpecialistProcesses and approves intercompany billing invoices and payments. Note: this role is used to processes and approve invoices and payments; however, system controls do not allow the same individual to process and approve.
Inventory ManagerManages inventory and inventory master reconciliation; inventory forecast and replenishment methodologies; inventory bin ID's; and replenishment and disposal compliance; performs inventory and bin transfers.  This is a role only for Agencies using the inventory control module:
• 230 - DEPARTMENT OF CORRECTION
• 285 - DEPARTMENT OF JUVENILE CORRECTIONS
• 330 - IDAHO STATE POLICE
• 352 - STATE TAX COMMISSION
• 444 - DIVISION OF VETERANS SERVICES
• 954 - PUBLIC HEALTH DISTRICT NO. 4
Match SpecialistManages match invoices in Match Reconciliation that are over or under PO / contract amounts.
Payables Invoice Processor / Match Specialist (These two roles will be used together)Creates and processes basic invoices; matches invoices from a service contract; and matches invoices from a Purchase Order (PO); includes checking and adjusting invoices as needed and requests new vendors and / or vendor updates. Manages match invoices in Match Reconciliation that are over or under PO / contract amounts
Payables Manager / Match Specialist (These two roles will be used together)Performs all Payables Invoice Processor duties; approves and journalizes invoices; runs cash requirements and payment close-outs; runs various reports; must also have "Approver" role to approve invoices. Manages match invoices in Match Reconciliation that are over or under PO / contract amounts
Payables Payment ProcessorPerforms cash requirements and prepares related files for warrants and void payments
PCard AdministratorCreates and maintains cardholder accounts; serves as liaison between agency and credit card vendor.
PCard ApproverApproves PCard transactions and request new users / cards. **(Requires "Approver" role to approve PCard transactions.)
Project Administrator/Project Accountant (These two roles will be used together)Sets up and maintains project budgets; maintains and closes Projects & Grants (P&G), including billing; receives and processes indirect burdens.
Project ManagerReviews and reports on the activity and status of the assigned agency: Projects & Grants (P&G).
Purchasing ReceiverReceives and inspects incoming goods; picks items for shipment / transfer; disposes of items; conducts vendor returns; and documents discrepancies.
Receivables AdministratorHandles setup of AR process levels, AR codes, payment terms, distribution categories, and dunning letter codes; adds company customers; runs receivable processes, automatic cash application, memo application, AR Month-end close activities, and aging reports.
Receivables ManagerReviews and approves AR invoices, payment batches, and sweep batches.
Receivables SpecialistProcesses the Accounts Receivable (A/R) payment batch; enters payments; matches payments with receivables; and journalizes and revises the cash sweep. 
RequesterUpdates returned requests; processes inbound RSS requisitions; determines requirements and cost estimates for the purchase of goods and services; and submits purchase requisitions for approval.
Sourcing ManagerCreates Sourcing Events from requisitions and builds related templates; evaluates supplier responses; and oversees the selection and awarding of Sourcing Events.
Sourcing Manager (DOP only)FOR DOP USE ONLY - Creates Sourcing Events from requisitions and builds related templates; evaluates supplier responses; and oversees the selection and awarding of Sourcing Events.
Staff AccountantSets up allocations; assists in month-end activities; performs allocation of interest in Custodial Account Management (CAM); and assists with budget edits and / or cash edits; manages agency Chart of Accounts (COA).
Supply Management ViewerFacilitates view-only access in Luma to key procurement workstreams and structures, procurement reporting, and procurement transaction data.
Warehouse Clerk Receives and performs put-away of inbound inventory; picks and stages Purchase Orders (PO's): Stock replenishment requests; inventory transfers; and conducts cycle counts and physical inventory counts; runs reports in Luma. This is a role only for Agencies using the inventory control module:
• 230 - DEPARTMENT OF CORRECTION
• 285 - DEPARTMENT OF JUVENILE CORRECTIONS
• 330 - IDAHO STATE POLICE
• 352 - STATE TAX COMMISSION
• 444 - DIVISION OF VETERANS SERVICES
• 954 - PUBLIC HEALTH DISTRICT NO. 4​



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