Agency Descriptor Tables
The titles and other descriptive information of both
agency-specific and statewide fiscal codes are maintained in the FAS descriptor
tables. These can be viewed on the FAS
Descriptor Table Maintenance/Inquiry screen S030.
In addition to storing descriptive titles and information,
the Descriptor Tables contain all of the valid codes used in the system. Thus, when
a fiscal code is entered in FAS, FAS will check to make sure that the code is valid
and present in the descriptor tables. If it is not, FAS will respond with an
Agency descriptor tables can be entered by an agency or SCO, and
used by an agency for their own specific needs.
If your agency personel has STARS/FAS Security permissions, use the FAS - Descriptor Table Maintenance/Inquiry screen
(S030) to create a new, agency-specific FAS Descriptor Table:
at the STARS Main Menu and then press ENTER.
and press ENTER to open the FAS - Descriptor Table Maintenance/Inquiry
Type A in
the FUNCTION field.
Enter the TABLE-ID-NUMBER (for example, you would
enter 01 – though table 01 is often referred to as D01. This is true for all
Enter the TABLE-ENTRY-KEY. The TABLE-ENTRY-KEY is your agency number
followed by a number alphanumeric characters based upon the type of agency
table (see below).
Type a TITLE. This is a 40 character
description to be used in reporting.
Press F1 to
save.Figure 1: FAS
Descriptor Table Maintenance/Inquiry Screen
3.1 FAS--DESCRIPTOR TABLE
FUNCTION: (A=ADD, C=CHANGE, D=DELETE, N=NEXT,
NOTE: The Title
of a TABLE-ENTRY-KEY can be updated, but the TABLE-ENTRY-KEY itself cannot be changed. It must be
deleted and a new one must be added.
To update the title, do the following:
This table contains the codes used by the agency for
indexing assets. The TABLE-ENTRY-KEY is the three digit agency code followed by a two-character,
alphanumeric suffix defined by the agency.
This table contains the codes used by the agency to further
detail the class codes. The TABLE-ENTRY-KEY is the three digit agency code followed by a four-digit class code and
then a three digit suffix defined by the agency.
This table contains two to three digit codes identifying the
manufacturer of each asset in your agency. The TABLE-ENTRY-KEY is the three-digit agency code followed by a
character manufacturer code defined by the agency.
Manufacturer codes are required for automobiles insured
through the Dept. of Administration Risk Management.
Be consistent in creating these. Some examples include:
This table provides identification of an asset’s location.
The TABLE-ENTRY-KEY is the three digit agency code followed by a
five character Location 1 code.
This table includes the last name of the person responsible
for an asset. The TABLE-ENTRY-KEY is the three digit agency code followed by a 20 character last name
defined by the agency.
This table contains codes which will be important for Risk
Management download, allowing you the option to have future Risk Management
invoices separated by bill code. The TABLE-ENTRY-KEY is the three digit agency code followed by a four character Risk
Management code defined by the agency.
Risk Management will send insurance billings by the Risk
Management Bill Code, allowing you to have unique codes for divisions or
bureaus. All agencies will default to one bill code (1000), or you may set up
your own. This field is required for all
This table contains codes intended to give details as to
where an asset is located, e.g., room numbers, sections of a building, or work
units. The TABLE-ENTRY-KEY is the
three digit agency code followed by a 20 character Location 2 code defined by