​Purpose: The Employee Secondary Email form can be used by employees to add, change or update their secondary email address.  The form can be found by signing in to the State Controller's Office website and selecting Employee Self Service. 

Note: If you work at more than one agency, you must update your secondary email address for each agency.

Filling out the form

Common Information​​

• Employee Name – First and last name of the employee.
• State Organization – 3 digit agency code.
• Employee's Current Pay Location – 4 digit optional code used by agencies.  Field may be blank.

• Primary Email Address – Employee's default email address used for generated emails from IPOPS and I-Time as well as password resets.  This information can only be updated by your agencies HR Department.
• Secondary Email Address (Optional) – A personal or alternate email address on an employee's profile.  Declined will indicate the employee has not entered a secondary email address.  This field can only be updated by the employee.
• Note: A valid email address is necessary to send a temporary password.  You have the option to add a secondary email address to your profile or you can choose to decline.

Currently On File

• Primary Email address – Employees default email address currently on the employee's profile. 
• Secondary Email address – A personal or alternate email address on the employee's profile.  Declined will indicate the employee has declined adding a secondary email address to their profile.

To Be Changed To

• Contact your HR Department to update your primary email address. – This field cannot be edited.  Any changes to your primary email address must be done through your agency HR Department.
• Email – Enter the secondary email address to be added to your profile.
• Confirm Email – Reenter the secondary email address.

Form Example:

• Document Status – Reflects the state of the forms progress.
• Originator – Displays the employees name and 3 digit agency code.
• Current Approver – Field will be blank.
• Last Routed – The date and time the form was originally created. The field may be blank.
• Time Stamp – The date and time the form was created.
• Audit Trail – Displays the employees name, 3 digit agency code and status of the form.

Submitting your Employee Secondary Email Form

Once the Employee Secondary Email form has been completed, select one of the following buttons on the form.

• Submit
• Routes the Employee Secondary Email form to the State Controller's Office Division of Statewide Payroll (DSP) for processing.
• When submit is selected the following message will be received:
• “Document has been successfully submitted.  If you are a current employee, go to Views in Self-Service to review this document.  If you have questions regarding this form, please contact Statewide Payroll at 208-334-3100."
• Decline
• Acknowledges no secondary email address will be added to the employee's profile.
• The following message will be received when Decline is selected:
• Are you sure you want to Decline adding a secondary email?  Select OK to continue, Cancel to return to the form."
• When OK is selected the following message will be received:
• “Document has been successfully submitted.  If you are a current employee, go to Views in Self-Service to review this document.  If you have questions regarding this form, please contact Statewide Payroll at 208-334-3100."
• Help
• Opens the DSP (Division of Statewide Payroll) user guide.
• Cancel
• If selected the following message will be received:
• "You have chosen to exit without saving your changes. If you wish to do this press OK."  The form will close and you will be redirected to Self-Service Action center.
• Print
• Opens the form in a printable version. 

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