Transaction Codes Overview
Transaction codes are used to identify specific accounting functions and to record accounting events in the FAS Property File and STARS general ledger.
Select an appropriate transaction code based upon the origin of the transaction and the type of transaction. The origin of a transaction refers to which application the transaction is made, such as STARS, FAS, Payment Services, etc. The types of transaction include acquisition, disposition, adjustments of financial or non-financial information on property records, etc.
Use the DAFR4640 Transaction Code Table report (also in Online Reporting if you have been set up to access it) for a detailed list of transactions codes, their required data fields, the General Ledger postings, approval levels etc. You can also find these on the Transaction Code Decision Table S031 screen in FAS.
An additional reference is the FAS Property File Transaction Report (DAFR4510) in Online Reporting. This provides an audit trail of transition activity and can be requested for current or prior month.
Transaction can originate from:
The Approval Level needed to approve and release the transaction is shown on the DAFR4640 Transaction Code Table report and on the Transaction Code Decision Table S031 screen in FAS.
1 – No post and release ability
2 – Post and release non-financial changes
3 – Post and release acquisitions, non-financial changes
4 – Post and release acquisitions, dispositions, non- financial changes
ACQ BY TRANSFER IN FROM ANOTHER AGENCY - MACH