Introduction

This document describes the process of two examples of assets over $5,000 being disposed, one asset for $2,025 and one asset for $0.00. FAS transactions codes, STARS transactions codes, FAS reports, and the various FAS screens are described for each example.

Disposed assets will be viewable in the FAS Property Maintenance/Inquiry screen for three years (prior to the current fiscal year). Three years after disposition, they will be purged from FAS during Fiscal Year End processing.

Example 1: Sale of an Asset

Example 1, Day 1

DAFR4473: FAS disposition transactions

This example describes an asset over $5,000 being disposed of with $2,025 being received, recorded with a STARS TC 027. The DAFR4473 report shows disposition transactions that posted in FAS. The TC 027 transaction posts in STARS for the $2,025.00 received. This transaction automatically generates a FAS TC S04.

Figure 1 - DAFR4473 

FAS Property Record Maintenance/Inquiry screen S040

Recall the Property and Component number (212991-02) on the FAS Property Record Maintenance/Inquiry screen S040 to see the ORIGINAL AMOUNT of $17,060.04, the STWD ACCUM DEPR amount of $17,060.64, and the last depreciation date of 06-30-2000. NOTE: DISP DT and DSP MTH fields are updated when the asset is added to the Hold File before the DAY 1 processing.

Figure 2 - Property Record Maintenance/Inquiry

FAS Financial History Inquiry screen S043

Recall the Property number (212991) on the FAS Financial History Inquiry screen S043 to see the processed transactions for this specific asset.

Figure 3 - Financial History Inquiry screen S043

The FAS TC S04 processes on 04-01-2010 and automatically generates a Gain (TCs G04 and G09) for $2,025.00, since the asset was fully depreciated but monies were received. The FAS TC S04 also generates a FAS TC RD3 for $0.00 which will be updated with the necessary calculated amount.

DAFR4581: FAS transactions that generate STARS transactions

The FAS TC S04 generates a STARS transaction code 8GF for the amount of the sale, $2,025.00.

Figure 4 - Transaction Code 8GF

Example 1, Day 2

DAFR7101: 8GF transaction to process in STARS

The DAFR7101 shows the FAS generated transactions (as seen on DAFR4581 from DAY 1) for processing in STARS.

Figure - 5 - DAFR7101

DAFR4472: FAS transactions generated from the DAY 1 processing.

The DAFR4472 shows the batch with calculated amounts that was created in DAY 1 of generated FAS transactions.

Figure 6 - DAFR4472

The FAS TCs G04 and G09 process the sale of $2,025.00 since the asset was fully depreciated. The FAS TC RD3 is generated for $17,060.64 (equal to the STWD ACCUM DEPR amount).

DAFR4581: Generated FAS transactions that generate STARS transactions

Figure 7 - DAFR4581

The FAS TC G04 generates a STARS TC 8GL for the amount of the sale, $2,025.00.
FAS TC RD3 generates a STARS transaction code 8GZ for the STWD ACCUM DEPR amount of $17,060.64.

FAS Property Record Maintenance /Inquiry screen S040

The FAS Property Record Maintenance Screen S040 shows the FAS transactions and the amounts of the generated transactions from DAY 1.

Figure 8 - Property Record Maintenance Screen

• TC S04 – Posts as a negative to bucket 07 (DISPOSITIONS), $2,025.00.
• TC G04 – Posts as a positive to bucket 09 (GAIN AMOUNT), $2,025.00.
• TC G09 – Posts as a positive to bucket 02 (AGY DISP ADJ), $2,025.00.
• TC RD3 – Posts as a positive to bucket 05 (STWD ACCUM DEPR), bringing the balance to zero, and posts as a negative to bucket 13 (STWD LQDTD DEPR), $17,060.64.

Example 1, Day 3

DAFR7101: STARS TCs from generated FAS TCs

The DAFR7101 shows the STARS TCs that are generated from the FAS generated transactions (as seen on the DAFR4581 from DAY 2).

Figure 9 - DAFR7101

Example 2: Disposal by Donation or Scrap

Example 2, Day 1

DAFR4473: FAS disposition transactions

Property number 221935-00 is an asset over $5,000 being disposed for $0.00, recorded with a FAS TC DD4 entered directly in FAS Data Entry screen S035.

Figure 10 - DAFR4473

FAS Property Record Maintenance/Inquiry screen S040

Recall the Property and Component number (221935-00) on the FAS Property Record Maintenance/Inquiry screen S040 to see the ORIGINAL AMOUNT of $5,744.55, the STWD ACCUM DEPR amount of $5,744.55. NOTE: DISP DT and DSP MTH fields are updated when the asset is added to Hold File before the DAY 1 processing.

Figure 11 - Property Record Maintenance/Inquiry

FAS Financial History Inquiry screen S043

Recall the Property number (221935) on the FAS Financial History Inquiry screen S043 to see the processed transactions for this specific asset.

Figure 12 - Financial History Inquiry

The FAS DD4 does not generate a gain or loss since the asset was fully depreciated and no monies were received. The FAS DD4 does generate a FAS TC RD 3 for $0.00 which will be updated with the necessary calculated amount. The FAS TC DD4 does not generate a STARS TC, since the amount is zero.

Example 2, Day 2

DAFR4472: FAS transactions generated from DAY 1 processing.

The DAFR4472 shows the batch with calculated amounts that was created in DAY 1 of generated FAS transactions.

Figure 13 - DAFR4472

The FAS TC RD3 is generated for $5,744.55 (equal to the STWD ACCUM DEPR amount).

DAFR4581: Generated FAS transactions that generate STARS transactions

Figure 14 - DAFR4581

The FAS TC RD3 generates a STARS TC 8GZ for the STWD ACCUM DEPR of $5,744.55.

FAS Property Record Maintenance /Inquiry screen S040

The FAS Property Record Maintenance Screen S040 shows the FAS transactions and the amounts of the generated transactions from DAY 1.

Figure 15 - Property Record Maintenance Screen

• TC RD3 – Posts as a positive to bucket 05 (STWD ACCUM DEPR) bringing balance to zero, and posts as a negative to bucket 13 (STWD LQDTD DEPR), $5,744.55.

Example 2, Day 3

DAFR7101: STARS TCs from generated FAS TCs

The DAFR7101 shows the STARS TCs that are generated from the FAS generated transactions (as seen on the DAFR4581 from DAY 2).

Figure 16 - DAFR7101