IPOPS Error and Warning Messages

A blank space is not allowed in the first byte of the Email Address field. For additional information, please click on the Help button.

  • Received on Employee Information/Address (IPOPS Personnel Actions) and Appointments – New Hire/Rehire action forms.

A dash is not allowed in the first byte of the Email Address field. For additional information, please click on the Help button.

  • Received on Employee Information/Address (IPOPS Personnel Actions) and Appointments – New Hire/Rehire action forms.

A valid email address is required. For additional information, please click on the Help button.

  • An @ is required when entering an employee's email address.
  • Received on Employee Information/Address (IPOPS Personnel Actions) and Appointments – New Hire/Rehire action forms.

Action on Checking is a required field.  For additional information please click on the Help button.

  • Received if the 'Action' field on the 'Direct Deposit' form is bypassed. Select a direct deposit action.

Action on Savings is a required field. For additional information please click on the Help button.

  • Select a direct deposit action.

Are you sure you want to Decline adding a secondary email?  Select OK to continue, Cancel to return to the form.

  • Received if 'Decline' is selected on the Secondary Email Address form in Self Service.  OK must be selected to acknowledge no secondary email address will be added to the employee's profile.

Are you sure you want to turn off all Direct Deposits? (Press Ok to Continue).

  • If 'Stop Direct Deposit' is selected, this question will be displayed.
Asterisk is not allowed when there is no current value in the Workers Compensation field.
  • Received on Tax & Workers Compensation Changes form.
  • An asterisk is only used to clear out the current value in the Workers Compensation field.
  • If employee's Taxing State is '11 Idaho', select a valid Worker's Compensation Code from the drop-down menu.
  • If the employee's Taxing State is not Idaho, the field must be blank.
At least One field must be changed before submission
  • Received on Tax & Workers Compensation Changes form.
  • Make appropriate change (s) and submit the form or if no changes are required, press the Cancel button to exit the form.

At least one field must be changed on the D1 400 transaction.

  • At least one of the fields besides the Effective Date and the Change Reason must be changed.
  • Applies to change reason MW.

At least one transaction effective date must be chosen.

  • Action cannot be completed and sent for approvals until a transaction effective date is selected.
  • Also, on an Appointment action, you cannot leave the Employee Pos Info section of the form without selecting an Effective Date.
  • Applies to all actions.

CAUTION! Verify Social Security Number is correct. Employee Last name, gender, and birthdate are an exact match for a record that already exists on the employee file. (XXXX X XXXXX)

  • Click 'Back to Previous Page' and verify the SSN, name, gender, and birthdate are correct. If the Social Security Number is incorrect, delete the action and create a new action with the correct social security number; otherwise make any needed corrections and resubmit.
  • Received on 'Appointments - New Hire, Rehire' actions. 

Certification of Insurance Offered does not match the Tier Level. For additional information, please click on the Help button.

  •  Complete the Certification of Insurance with the correct tier.

Change Reason 'AX' is invalid when an active position is found statewide.

  • Employee must be terminated from state employment before using the AX change reason.
  • Applies to change reason AX.
Change Reason 'CD' cannot be used when the Appointment Type is equal to 'NRM'.   For additional information please click on the Help button.
  • Change Reason CD cannot be used for a temporary Employee.
  • Applies to change reason CD.
Change Reason 'CD' cannot be used when the PCN is a group number.   For additional information please click on the Help button.
  • Change Reason CD cannot be used for an employee in a group position.
  • Applies to change reason CD.

Change Reason 'CF' can only be used on D1 400 transaction when the appointment type is equal to 'NRF'.  For additional information please click on the Help button.

  • CF change reason is only valid for a faculty (NRF) employee.
  • Applies to change reason CF.

Change Reason 'CZ' may only be used when rate indicator is Annual. For additional information please click on the Help button.

  • Employee must be annual to use the CZ change reason.
  • Applies to change reason CZ.

Change reason 'MD' is valid only when 'MC' is in effect.  For additional information please click on the Help button.

  • MD can only be entered when an employee has a current MC.
  • Applies to change reason MD.

Change reason must be selected.

  • The change reason is a required field.
  • Applies to the Appointment – New Hire/Rehire and Appointment Update actions.
Change Reason 'PS' cannot be used when the agency code is 'XXX'. For additional information please click on the Help button.
  • Only agencies 511, 512, 513 and 514 are allowed to use the PS change reason.
  • Applies to change reason PS.
Change Reason 'XX' can only be used when the appointment type is equal to 'XXX', 'XXX', 'XXX', 'XXX', 'XXX', 'XXX', or 'XXX'. For additional information please click on the Help button.
  • Employee must have the applicable appointment code to use the change reason.
  • Applies to change reason CF, CJ, CZ.

Change Reason 'XX' is invalid. Criteria have not been met for a valid transfer.  For additional information please click on the Help button.

  • A terminated employee cannot be hired as a transfer. 
  • Applies to change reasons XC, XD, XL, XN, XP.

Change Reason 'XX' is invalid when an employee is found on the Term File.

  • Applies to change reasons AJ and AD.
  • Employee cannot be on the termination file.

Change Reason 'XX' may be used by specific agencies only.   For additional information please click on the Help button.

  • Your agency cannot use the change reason.
  • Applies to change reason CF, CJ.

'CPP' code not valid for employee with FLSA code = 'A' and employee type = 'R'. Please refer to Help for more information.

  • Applies to Separate Employment actions.
  • Exempt FLSA codes are not eligible for comp time payoff

Current performance evaluation is required to submit completion of probation.  For additional information please click on the Help button. 

  • Employee must have a performance evaluation with an end date greater than their probationary appointment date.
  • Applies to CA change reason.

Deduction Code is a required field.  For additional information please click on the Help button.

  • Select a deduction code.

Document has been successfully submitted.  If you are a current employee, go to Views in Self-Service to review this document.  If you have questions regarding this form, please contact our help desk at 208-334-2394.

  • Received when an employee submits any Self Service Actions form.
Effective date and change reason on transaction D1 400 must both be selected in order for transaction to be valid.
  • Enter the effective date and the change reason.
  • Action cannot be completed and sent for approvals until a change reason is selected.
  • Also, on an Appointment action, you cannot leave the Employee Pos Info section of the form without selecting a Change Reason.
  • Applies to all personnel IPOPS actions.
Either All or None of the Override Fields on transaction D1 400 must be entered.
  • The Override Amt, OV Start Date and the OV End Date should all be updated.
  • Applies to change reason CX.

Email Address is a required field. For additional information, please click on the Help button.

  • Action cannot be completed and sent for approvals until an email address is entered.
  • Also, you cannot leave the Employee Info section of the form without entering an Email Address.
  • Applies to the Appointment – New Hire/Rehire action.
Employee active position segment found.  For additional information on this error click on your Help button.
  • Employee already has a position segment with a pay status of A, I or B.
  • Received on 'Appointments - New Hire, Rehire' actions.

Employee's age of '-1' is less than 12 and not eligible for hire.  For additional information, please click on the Help button.

  • Employee must be at least 12 years of age to by employed.  Either the birthdate must be corrected or the employee should not be hired.

Employee is in only one position and is not eligible to Vacate One Position. Please select Separate Employment.

  • A termination is being processed on employee who is only in one position and the 'Vacate One Position' action was selected.

Employee XXXXXXXXX is not active. For additional information on this error click on your Help button or contact the DSP Help Desk.

  • Employee does not have an active position within the agency.
  • Received on 'Appointment Updates' actions.

Error: Cannot Submit while a Send To name is selected. To send the request on for internal approval, click on the [Send] button. To submit the request directly to mainframe bypassing internal approval, clear the Send To box and click on the [Submit] button.

  • The IPOPS action does not require approval, a 'Send To' name was selected, and the 'Submit' button was clicked.

FLSA, appointment type, leave code combination is invalid.  For additional information please click on the Help button.

  • The combination of the FLSA code, Appt Code Combo, and Leave Code must be valid.
  • Applies to change reason AA, AD, AF, AH, AL, AJ, AN, AO, AP, AR, AS, AT, AX, DD, DF, DV, MW, PI, PO, XC, XD, XL, XN, XP, XW.

For Appointment type NRN, the Rate must be 0.00 and the Suffix equal to Head of Agency.

  • NRN is a volunteer head of agency and does not get paid.
  • Applies to change reasons AD, AO, AX.

For Appointment type NRN, the Rate must be 0.00 and the Suffix equal to Head of Agency. For additional information please click on the Help button.

  • NRN is a volunteer head of agency and does not get paid.
  • Applies to change reasons CC, CE, CT, CX, EA, LD, LU, MI.

Generated transaction error. Please click 'Back to Previous Page' and resubmit the action.

  • Action cannot be completed until a generated transaction (VX, VL, TP, IA) is processed. 

In order to use 'CE' on D1 400 transaction the employee's schedule must be equal to 'H'. For additional information please click on the Help button.

  • CE can only be coded on an hourly employee.
  • Applies to change reason CE

In order to use 'CX' the employee's current jurisdiction must equal 'N'.  For additional information please click on the Help button.

  • This change reason can only be used for non-classified employees.
  • It cannot be used to update a classified employee's rate of pay.
  • Applies to change reasons CX
In order to use 'DX' on D1 400 transaction the employee's schedule must be equal to 'H'. For additional information please click on the Help button.  
  • DX can only be coded on an hourly employee.
  • Applies to change reason DX.

In order to use 'MC' the either the FLSA Code or the Leave Code must be entered

  • To complete the MC action, a FLSA or Leave code is required.
  • Applies to change reason MC.

In order to use 'MC' the FLSA Code must be equal to 'S'.
  • The FLSA Code cannot be changed to 'C' when paying exempt overtime.  The code must be changes to 'S'.
  • Applies to change reason MC.

In order to use 'PO' on D1 400 transaction the incoming schedule grade 'XX' must be greater than the current schedule grade 'XX'.

  • Schedule Grade must move upward.
  • Applies to change reason PO.

In order to use Change Reason 'PS' on D1 400 transaction the employee's current pay rate indicator 'X' must equal 'H'. For additional information please click on the Help button.

  • The PS change reason is only available for an hourly employee.
  • Applies to change reason PS.

In order to use 'TF' on D1 transaction the employee's current jurisdiction must equal 'C'.

  • Employee must have a classified appointment code combination.
  • Applies to change reason TF.
In order to use 'XX' on D1 400 transaction the employee's new rate XX.XX must the less than the current rate XX.XX
  • The pay rate must be lower than the current rate.
  • Applies to change reason DS, DT.

In order to use 'XX' on D1 400 transaction the employee's schedule must be equal to 'H'. For additional information please click on the Help button.

  • A classified employee must be paid per DHR's Compensation Schedule.
  • Applies to change reasons CE, DX.
In order to use 'XX' the employee' new rate XX.XX must be greater than the current rate XX.XX. For additional information please click on the Help button.
  • The pay rate must be higher than the current rate.
  • Applies to change reason CC, CT.

In order to use 'XX' on D1 400 transaction the incoming schedule grade 'XX' must be greater than the current schedule grade. For additional information please click on the Help button.

  • Schedule Grade must move upward.
  • Applies to change reason CE, DX.

In order to use 'XX' on D1 400 transaction the incoming schedule grade 'XX' must be less than the current schedule grade 'XX'.

  • Schedule Grade must move upward.
  • Applies to change reasons DD, DF, DV.

In order to use 'XX' on D1 400 transaction the incoming schedule grade 'XX' must equal the current schedule grade 'XX'.

  • Schedule Grade must remain the same.
  • Applies to change reason PI.

In order to use 'XX' on D1 400 transaction the incoming schedule grade must be less that the current schedule grade. For additional information please click on the Help button.

  • Schedule Grade must move upward.
  • Applies to change reason DX, LD, PD

Contract Hldbck%, format should equal .99999

  • Contract Holdback amount is no longer valid.
  • Applies to change reason MW.

Invalid Bank Code ######## on row # of the Direct Deposit section (Blue screen error)

  •  The format for a pay rate is #######.##

Leave Code with the Last character equal to 'X' is not allowed.  For additional information please click on the Help button.

  • Board of Examiner Leave codes can only be entered with a MC change reason.
  • Applies to change reason MW.

Leave Code with the Last character equal to 'Y' is not allowed.  For additional information please click on the Help button.

  • Board of Examiner Leave codes can only be entered with a MC change reason.
  • Applies to change reason MW.

Leave Code with the Last character equal to 'Z' is not allowed.  For additional information please click on the Help button.

  • Board of Examiner Leave codes can only be entered with a MC change reason.
  • Applies to change reason MW.

Life Plan is a required field. For additional information, please click on the Help button.

  • Select a Life Insurance Plan.

Limit amount #### must be greater than the inception to date amount ####. For additional information, please click the Help button.

  • Applies to the Employee Voluntary Deduction form.
  • Add the inception to date amount to the additional amount to be deducted and enter this total as the new limit amount.

Month is Invalid, must be between 01 and 12.

  • Must enter a valid month.

Must have at least one 'Partial' when no 'Full' is selected.

  • Either choose a different method or enter a partial direct deposit line.
No current satisfactory performance evaluation on file. D1 transaction cannot be processed.
  • An evaluation with an overall rating of 'Achieves Performance Standard' or better must have been completed in the last 12 months.
  • Applies to change reason CC, CD, CO, EA, MI.

No employee record with SSN XXXXXXXXX found in agency XXX.

  • Employee may be on the termination file, brand new to the state, or on record with another agency. 
  • Received on 'Appointment Updates' actions.

No records found for change reason XX and position type XX.   For additional information please click on the Help button.

  • The change reason cannot be used with the position type.
  • Example: A classified only change reason can only be used with a classified position type.
  • Applies to change reasons AF, AJ, AL, AN, AP, AS, AQ, AT, CA, DD, DF, PI, XC, XD, XL, XN, XP.

Only the R2 retirement plan is valid when the employee is active at another agency with a retirement plan of R2. For additional information, please click on the Help button.

  • The retirement plan selected must be R2.
Override Amount and Dates can only be entered on transaction D1 400 when Rate Indicator is equal to 'A'.
  • The Override Amt, Ov Start Date, and Ov End Date cannot be entered on this transaction.
  • Applies to change reason CC, CE, DS, LU.

Override End Date of MM/DD/YYYY, must be less than current Override End Date of MM/DD/YYYY.  For additional information please click on the Help button.

  • MD can only be entered when an employee has a current MC.
  • Applies to change reason MW.

Override End Date of MM/DD/YYYY on transaction D1 400 must be greater than the Transaction Effective Date of MM/DD/YYYY.

  • The override end date must be a later date than the transaction effective date.
  • Applies to change reasons CF, CJ, CZ, DS, DT, EA, LD, LU, RC, RD, RU, PO.

Override End Date of MM/DD/YYYY on transaction D1 400 must be greater than Override Start Date of MM/DD/YYYY.

  • The override end date must be a later date than the override start date.
  • Applies to change reason PS.
Override Start Date of MM/DD/YYYY on transaction D1 400 must be less than or equal to the Transaction Effective Date of MM/DD/YYYY.
  • The override start date of the action should equal the effective date.
  • Applies to change reason CC, CF, CJ, CX, CZ, DS, DT, EA, LD, LU, RC, RD, RL, PO.

Pay Location must be chosen.

  • For agencies that are pay location driven a pay location must be selected.
  • Applies to Appointments – New Hire, Rehire, and Position Setup actions.  

Permanent Record Information is required. For additional information please click on the Help button.

  • The Permanent Record Information field must be completed.
  • Applies to change reason EP.
Please enter a numberic value for the Limit Amount field. (Spaces not allowed).
  • You must enter a number in the Limit  Amount field.  Enter '.00' if you are trying to remove the limit amount.

Please fill in the D1 400 transaction before filling in the D2 or D3 400 transaction.

  • The first column of the action must be completed before adding a second.
  • Applies to all actions.

Please verify the employee's FICA Indicator is equal to 'Y' and the Unemployment Indicator is equal to 'N'.   Press OK to Continue.

  • If the employee is in agency 511 and in pay location 10, they should be exempt from FICA and Unemployment Insurance.
  • Applies to the Appointment Updates, Miscellaneous Appointment Updates, Rate/Salary Updates, and Employee Reclassifications actions.

Position information is missing, please reopen the multi position window and select a position. For additional information please click on the Help button.

  • Employee is in more than one position.  A position must be selected in order to complete the action.
  • Applies to Appointment Update and Miscellaneous Appointment Update actions.

Retire Plan is a required field. For additional information, please click on the Help button.

  • Select a Retirement Plan.

  • The Retro Date must be greater than the effective date.
  • Applies to change reason MW
Step must be '*', 'A' or 'X' pm transaction D1 400 when using Schedule 'H' where Previous Step is not blank.
  • Step should be updated to *.
  • Applies to change reason CX, DS, LU.

Schedule must be equal to 'H' on transaction D1 400.

  • A classified employee must be paid per DHR's Compensation Schedule.
  • Applies to change reason DS, DT, EA, PD, PU.

Step must be entered on transaction D1 400 when using Schedule '0'.

  • If the Schedule Grade is 000, then the step must be entered as well.
  • Applies to the Appointment – New Hire/Rehire and Appointment Update actions.

Social Security Number must be a 9 digit number.

  • SSN field must be completed before the action form will open.
  • Applies to all actions.

The Amount field is a required field. For additional information please click on the Help button.

  • Either choose a different method or enter an amount.

The amount in the Rate on D1 400 cannot be less than XX.XX or greater than XX.XX.

  • Applied to employees compensated per the Hay Schedule.
  • Rate entered is above or below the minimum and maximum rate for the employee's pay grade, per the Hay Schedule.

The Appointment Type field on D1 400 transaction is Mandatory.

  • Action cannot be completed and sent for approvals until an Appointment Type is selected.
  • Also, on an Appointment action, you cannot leave the Employee Pos Info section of the form without selecting an Appointment Type.
  • Applies to Appointment – New Hire/Rehire, Appointment Update, and Miscellaneous Appointment Update actions.

The Assign Location field is a required field.

  • Action cannot be completed and sent for approvals until an assign location is selected.
  • Also, you cannot leave the Employee Info section of the form without selecting an Assign Location.
  • Applies to the Appointment – New Hire/Rehire action.

The bank and/or account information entered on row 1 matches what is currently on file.  The bank code and account code will not be changed. 

  • If the bank code and account code are not changing and the direct deposit form is filled out and submitted, this message will be received.

The Bank Code field is a required field. For additional information please click on the Help button.

  • Select a bank code.

The Birth Day field is a required field. For additional information, please click on the Help button.

  • Action cannot be completed and sent for approvals until a birth day is entered.
  • Also, you cannot leave the Employee Info section of the form without entering a Birth Day.
  • Applies to the Appointment – New Hire/Rehire action.

The Birth Month field is a required field. For additional information, please click on the Help button.

  • Action cannot be completed and sent for approvals until a birth month is entered.
  • Also, you cannot leave the Employee Info section of the form without entering a Birth Month.
  • Applies to the Appointment – New Hire/Rehire action.

The Birth Year field is a required field. For additional information, please click on the Help button.

  • Action cannot be completed and sent for approvals until a birth year is entered.
  • Also, you cannot leave the Employee Info section of the form without entering a Birth Year.

  • Applies to the Appointment – New Hire/Rehire action.

The Class Code field on D1 400 transaction is Mandatory.

  • Action cannot be completed and sent for approvals until a Class Code is selected.
  • Also, on an Appointment action, you cannot leave the Employee Pos Info section of the form without selecting a Class Code.
  • Applies to Appointment – New Hire/Rehire, Appointment Update and Reclassification actions.

The Comp Hours must be greater than zero. For additional information please click on the help button.

  • Applies to Separate Employment action.
  • This message will appear if 0.0 is entered instead of entering a number when overriding the distribution of the comp hours payoff.
  • When overriding the distribution of the comp hours payoff, enter the number of comp hours to be processed with the override.

The confirmation email must match your email address.

  • Received when a secondary email address has been entered but the confirmation email address that was entered does not match.

The DHR Register Number field on D1 400 transaction is Mandatory.

  • You must enter a DHR register number.
  • Applies to:
    • Change reason AL
    • Change reason AJ
    • Change reason AN
    • Change reason AT
    • Change reason PI
    • Change reason XC
    • Change reason XP

The DHR Register Number field on D1 400 transaction is Not Allowed.

  • DHR Register Number cannot be entered for a non-classified employee.
  • Applies to change reasons AB, AI, AM, AZ, CA, EP, XN.
The duration of a short term override must be greater than one(1) pay period. For additional information please click on the Help button.
  • The override end date of the CO must be at least 2 pay periods later than the override start date.
  • Applies to change reason CO.

The Effective Date must be equal to or greater than the Last Change date of xx/xx/xxxx on the position.  For additional information please click on the Help button.

  • The reclass effective date on the employee must be greater than the last change date of the position control number being updated.
  • Applies to change reasons RD, RL, RU.

  • The end date cannot be entered.
  • Applies to change reason MW.

The Effective Date on transaction D1 400 may only be two years in the future.

  • The effective date must be less than 2 years into the future.

The Effective Date on your first transaction must be equal to or greater than the effective date on the current position.

  • The effective date on the employee must be greater than the current effective date of the position control number being updated.
  • Applies to change reasons CC, CE, CF, CJ, CO, CT, CX, CZ, DS, DT, DX, EA, LD, LU, MI, PD, PS, PU.

The effective date on your first transaction must be equal to or greater than the pay period begin date MM/DD/CCYY (Pay period begin date of first payroll of current fiscal year) and less than the pay period begin date of MM/DD/CCYY (Pay period begin date of first payroll of next fiscal year) for fiscal year CCYY (Current fiscal year).

  • Action cannot be completed and sent for approvals until a valid transaction effective date is selected.
  • Also, on an Appointment action, you cannot leave the Employee Pos Info section of the form without selecting a valid Effective Date.
  • Applies to Appointment – New Hire/Rehire and Appointment Update actions.

The Employee Information section must be completed before submit. Press OK to continue to the Employee Info section.

  • The information on the Employee Info section must be completed and/or reviewed before the action can be submitted.
  • Received on 'Appointments - New Hire, Rehire' actions.

The Employer Deduction section must be completed before submit. Press OK to continue to the Employer Deduction section.

  • The information on the Employer Ded Info section must be completed and/or reviewed before the action can be submitted.
  • Received on 'Appointments - New Hire, Rehire' actions.

The End Date field D1 400 transaction is Mandatory.

  • The end date must be entered.

  • Applies to change reasons MC, MD.

The End Date field on D1 400 transaction is Not Allowed.

  • The End Date cannot be changed with this change reason.
  • Applies to change reason MW.

The Federal & State Tax Information section must be completed before submit. Press OK to continue to the Federal & State Tax Information section.

  • The information on the ST & Fed Tax Info section must be completed and/or reviewed before the action can be submitted.
  • Received on 'Appointments - New Hire, Rehire' actions.

The Federal Withholding field is a required field.

  • Enter the number of federal withholdings.  If the employee's withholding is zero, enter 000.

The FLSA field on D1 400 transaction is Mandatory.

  • Action cannot be completed and sent for approvals until a FLSA code is selected.

  • Also, on an Appointment action, you cannot leave the Employee Pos Info section of the form without selecting a FLSA code.

  • Applies to the Appointment – New Hire/Rehire and Appointment Update actions.

The FLSA field on D1 400 transaction is Not Allowed.

  • The FLSA code cannot be changed with this change reason.

  • Applies to change reasons MD, RC, RD, RL, RU.

The FTE field on D1 400 transaction is Mandatory.

  • Action cannot be completed and sent for approvals until a FTE is selected.
  • Also, on an Appointment action, you cannot leave the Employee Pos Info section of the form without selecting a FTE.
  • Applies to the Appointment – New Hire/Rehire, Appointment Update and Miscellaneous Appointment Update actions.

The FTE field on D1 400 transaction is Not Allowed.

  • The FTE cannot be changed with this change reason.
  • Applies to change reasons AB, AH, AI, AM, AZ, CA, EP, MC, MD.

The Gender field is a required field. For additional information, please click on the Help button.

  • Action cannot be completed and sent for approvals until a gender is selected.
  • Also, you cannot leave the Employee Info section of the form without selecting a Gender.
  • Applies to the Appointment – New Hire/Rehire action.

The LastName field is a required field. For additional information, please click on the Help button.

  • Action cannot be completed and sent for approvals until a last name is entered.
  • Also, on an Appointment action, you cannot leave the Employee Info section of the form without entering a Last Name.
  • Applies to the Appointment – New Hire/Rehire action.

The LeaveCode field on D1 400 transaction is Not Allowed.

  • The Leave Code cannot be changed with this change reason.
  • Applies to change reasons AB, AI, AM, AY, AZ, CA, EP, MD.

The LeaveCode field on D1 400 transaction is Not Allowed. For additional information please click on the Help button.

  • The Leave Code cannot be changed with this change reason.
  • Applies to change reasons CC, CE, CF, CJ, CO, CT, CX, CZ, DS, DT, DX, EA, LD, LU, MI, PD, PS, PU.

The Leave Schedule field in Not Allowed. For additional information please click on the Help button.  

  • The Leave Code cannot be updated with this change reason.
  • Applies to change reason CC, CE, CO

The Leave Schedule field on D1 400 transaction is Mandatory.

  • Action cannot be completed and sent for approvals until a leave schedule is selected.
  • Also, on an Appointment action, you cannot leave the Employee Pos Info section of the form without selecting a Leave Schedule.
  • Applies to the Appointment – New Hire/Rehire and Appointment Update actions.

The Mailing Address field is a required field. For additional information, please click on the Help button.

  • Action cannot be completed and sent for approvals until a mailing address is entered.
  • Also, you cannot leave the Employee Info section of the form without entering a Mailing Address.
  • Applies to the Appointment – New Hire/Rehire action.

The Mailing City field is a required field. For additional information, please click on the Help button.

  • Action cannot be completed and sent for approvals until a mailing city is entered.
  • Also, you cannot leave the Employee Info section of the form without entering a Mailing City.
  • Applies to the Appointment – New Hire/Rehire action. 

The Method field is a required field.  For additional information please click on the Help button.

  • Select a direct deposit method.

The number in the Federal Withholding field must be three digits. (Ex: Enter 008 for 8).

  • Enter the number of federal withholdings with three digits.  If the employee's withholding is zero, enter 000. 

The number in the State Withholding field must be three digits. (Ex: Enter 008 for 8)

  • The withholding field must have three digits
  • Applies to the Appointment – New Hire/Rehire and Tax & Workers Compensation Changes actions.

The Override Amount field on D1 400 transaction is Mandatory. For additional information please click on the Help button.

  • The Override Amount must be entered.
  • Applies to change reason PS
The Override Amount field on D1 400 transaction is Mandatory. For additional information please click on the Help button.
  • The Override Amt field must be updated.
  • Applies to change reason CO, PS

The Override Amount field on D1 400 transaction is Not Allowed.

  • The Override Amount cannot be changed with this change reason.
  • Applies to change reasons MC, MD, RL, XC, XD, XL, XP. 

The Override Amount field on D1 400 transaction is Not Allowed. For additional information please click on the Help button

  • The Override Amount cannot be changed with this change reason.

  • Applies to change reasons CE, CT, DX, MI.

The Override Amount field is Not Allowed. For additional information please click on the Help button.

  • The Override Amt cannot be updated with this change reason.
  • Applies to change reason CE, CT, MI, PD, PU
The Override End Date field is Not Allowed. For additional information please click on the Help button.
  • The Ov End Date cannot be updated with this change reason.
  • Applies to change reason CE, CT, MI, PD, PU.
The Override End Date field on D1 400 transaction is Mandatory. For additional information please click on the Help button.
  • The Override End Date field must be updated.
  • Applies to change reason CO, PS.

The Override End Date field on D1 400 transaction is Not Allowed.

  • The Override End Date cannot be changed with this change reason.
  • Applies to change reasons MC, MD, RL, XC, XD XL, XP. 

The Override End Date field on D1 400 transaction is Not Allowed. For additional information please click on the Help button.

  • The Override End Date cannot be changed with this change reason.
  • Applies to change reasons CE, CT, DX, MI.
The Override Start Date field on D1 400 transaction is Mandatory. For additional information please click on the Help button.
  • The Override Start Date field must be updated.
  • Applies to change reason CO, PS

The Override Start Date field on D1 400 transaction is Not Allowed.

  • The Override Start Date cannot be changed with this change reason.
  • Applies to change reasons MC, MD, RL, XC, XD, XL, XP.

The Override Start Date field on D1 400 transaction is Not Allowed. For additional information please click on the Help button.

  • The Override Start Date cannot be changed with this change reason.
  • Applies to change reasons CE, CT, DX, MI.
The Override Start Date field is Not Allowed. For additional information please click on the Help button.
  • The Ov Start Date cannot be updated with this change reason.
  • Applies to change reason CE, CT, MI, PD, PU

The Overtime Accrual Switch field on D1 400 transaction is Mandatory.

  • Action cannot be completed and sent for approvals until an overtime accrual switch is selected.
  • Also, on an Appointment action, you cannot leave the Employee Pos Info section of the form without selecting an Overtime Accrual Switch.
  • Applies to the Appointment – New Hire/Rehire and Appointment Update actions.

The Overtime Accrual Switch field on D1 400 transaction is Not Allowed.

  • The Overtime Accrual Switch cannot be changed with this change reason.
  • Applies to change reason MD.

The Pay Period Hours field on D1 400 transaction is Mandatory.

  • Action cannot be completed and sent for approvals until pay period hours are entered.
  • Also, on an Appointment action, you cannot leave the Employee Pos Info section of the form without entering the Pay Period Hours.
  • Applies to the Appointment – New Hire/Rehire and Appointment Update actions.

The Pay Period Hours field on D1 400 transaction is Not Allowed.

  • The Pay Period Hours cannot be changed with this change reason.
  • Applies to change reasons MC, MD.

The Pay Rate Indicator field on D1 400 transaction is Mandatory.

  • Action cannot be completed and sent for approvals until a pay rate indicator is selected. 
  • Also, on an Appointment action, you cannot leave the Employee Pos Info section of the form without selecting a Pay Rate indicator.
  • Applies to the Appointment – New Hire/Rehire and Appointment Update Actions.
The Pay Rate Indicator field is Not Allowed. For additional information please click on the Help button.
  • The Pay Rate indicator cannot be updated with this change reason.
  • Applies to change reason CE, CO, CZ, DS.

The Pay Rate Indicator field on D1 400 transaction is Not Allowed. For additional information please click on the Help button.

  • The Pay Rate Indicator cannot be changed with this change reason.
  • Applies to change reasons CC, CE, CF, CJ, CO, CT, CZ, DS, DT, DX, EA, LD, LU, MI, PD, PS, PU.

The PCN field on D1 400 transaction is Mandatory.

  • Action cannot be completed and sent for approvals until a PCN is selected.
  • Also, on an Appointment action, you cannot leave the Employee Pos Info section of the form without selecting PCN.
  • Applies to the Appointment – New Hire/Rehire and Appointment Update actions.

The Position Control Number field on D1 400 transaction is Mandatory.

  • Action cannot be completed and sent for approvals until a PCN is selected.
  • Applies to the Miscellaneous Appointment Update action.

The position must be selected before sending. For additional information please click on the Help button.

  • Applies to Appointment Update, Miscellaneous Appointment Update, and Termination actions.

The Race field is a required field. For additional information, please click on the Help button.

  • Action cannot be completed and sent for approvals until a race is selected.
  • Also, you cannot leave the Employee Info section of the form without selecting a Race.
  • Applies to the Appointment – New Hire/Rehire action.

The Rate field on D1 400 transaction is Mandatory.

  • Action cannot be completed and sent for approvals until a pay rate is entered.
  • Also, on an Appointment action, you cannot leave the Employee Pos Info section of the form without entering a Pay Rate.
  • Applies to the Appointment – New Hire/Rehire, Appointment Update and Reclassification actions.
The Rate field on D1 400 transaction is Mandatory. For additional information please click on the Help button.
  • The pay rate should be updated in the Rate/Salary field.
  • Applies to change reason CC, CE, CF, CJ, CT, CZ, DS, DT, DX, PD, PU.

The Rate field on D1 400 transaction is Not Allowed.

  • The Rate cannot be changed with this change reason.
  • Applies to change reasons AH, AI, AM, AY, AZ, CA, EP, MC, RL.
The Rate field is Not Allowed. For additional information please click on the Help button.
  • The pay rate should be updated in the Override Amt field, not the Rate/Salary field.
  • Applies to change reason CO.

The Retroactive Date field on D1 400 transaction is Not Allowed.

  • The Retroactive Date cannot be changed with this change reason.
  • Applies to change reasons AA, AD, AB, AF, AI, AJ, AL, AM, AN, AO, AQ, AR, AS, AT, AX, AY, AZ, CO, DD, DF, DV, EP, MC, MD, PI, PO, PS, RC, RD, RL, RU, XC, XD, XL, XN, XP, XW.

The RHH Accrual Switch field on D1 400 transaction is Mandatory.

  • Action cannot be completed and sent for approvals until a RHH accrual switch is selected.
  • Also, on an Appointment action, you cannot leave the Employee Pos Info section of the form without selecting a RHH Accrual Switch.
  • Applies to the Appointment – New Hire/Rehire and Appointment Update actions.

The RHH Accrual Switch field on D1 400 transaction is Not Allowed.

  • The RHH Accrual Switch cannot be changed with this change reason.
  • Applies to change reason MD.

The RHH Hours must be greater than zero. For additional information please click on the help button.

  • Applies to Separate Employment action.
  • This message will appear if 0.0 is entered instead of entering a number when overriding the distribution of the RHH hours payoff.
  • When overriding the distribution of the RHH hours payoff, enter the number of RHH hours to be processed with the override.

The Schedule Grade field on D1 400 transaction is Mandatory.

  • Action cannot be completed and sent for approvals until a schedule grade is selected.
  • Also, on an Appointment action, you cannot leave the Employee Pos Info section of the form without selecting a Schedule Grade.
  • Applies to the Appointment – New Hire/Rehire, Appointment Update, and Reclassification actions.
The Schedule Grade field on D1 400 transaction is Mandatory. For additional information please click on the Help button.
  • The Sch/Grade field must be updated.
  • Applies to change reason CE, DS, DT,
  • LD, LU, PD, PU.

The Schedule Grade field on D1 400 transaction is Not Allowed.

  • The Schedule Grade cannot be changed with this change reason.
  • Applies to change reason RL.
The Schedule Grade field is not allowed.   For additional information please click on the Help button.
  • The Sch/Grade field cannot be updated.
  • Applies to change reason CT, MI.

The Shift Indicator field on D1 400 transaction is Not Allowed.

  • The Shift Indicator cannot be changed with this change reason.
  • Applies to change reasons AB, AH, AI, AM, AY, AZ, CA, EP, MC, MD.

The State field is a required field. For additional information, please click on the Help button.

  • Action cannot be completed and sent for approvals until a state is selected.
  • Also, you cannot leave the Employee Info section of the form without selecting a State.
  • Applies to the Appointment – New Hire/Rehire action.

The Suffix field on D1 400 transaction is Mandatory.

  • Action cannot be completed and sent for approvals until a Suffix is selected.
  • Also, on an Appointment action, you cannot leave the Employee Pos Info section of the form without selecting a Suffix.
  • Applies to the Appointment – New Hire/Rehire, Appointment Update, and Reclassification actions.

The Suffix field on D1 400 transaction is Not Allowed.

  • The Suffix cannot be changed with this change reason.
  • Applies to change reasons AB, AH, AI, AM, AZ, CA, EP, MC, MD.

The Time Sheet Required field on D1 400 transaction is Mandatory.

  • Action cannot be completed and sent for approvals until a time sheet required indicator is selected.
  • Also, on an Appointment action, you cannot leave the Employee Pos Info section of the form without selecting a Time Sheet Required indicator.
  • Applies to the Appointment – New Hire/Rehire and Appointment Update actions.
The Time Sheet Required field is Not Allowed. For additional information please click on the Help button.
  • The Timesheet Req indicator cannot be updated with this change reason.
  • Applies to change reason CE, CO.

The Time Sheet Required field on D1 400 transaction is Not Allowed.

  • The Time Sheet Required indicator cannot be changed with this change reason.
  • Applies to change reasons AB, AH, CA, EP, MC, MD.

The Unemployment Indicator field on D1 400 transaction is Mandatory.

  • Action cannot be completed and sent for approvals until an unemployment indicator is selected.
  • Also, on an Appointment action, you cannot leave the Employee Pos Info section of the form without selecting an Unemployment Indicator.
  • Applies to the Appointment – New Hire/Rehire and Appointment Update actions.

The Unemployment Indicator field on D1 400 transaction is Not Allowed.

  • The unemployment indicator cannot be changed with this change reason.
  • Applies to change reasons MC, MD.

The Vacation Hours must be greater than zero. For additional information please click on the help button.

  • Applies to Separate Employment action.
  • This message will appear if 0.0 is entered instead of entering a number when overriding the distribution of the vacation hours payoff.
  • When overriding the distribution of the vacation hours payoff, enter the number of vacation hours to be processed with the override.

The Vet Status field is a required field. For additional information, please click on the Help button.

  • Action cannot be completed and sent for approvals until a vet status is selected.
  • Also, you cannot leave the Employee Info section of the form without selecting a Vet Status.
  • Applies to the Appointment – New Hire/Rehire action.

The Vet Type field is a required field. For additional information, please click on the Help button.

  • Action cannot be completed and sent for approvals until a vet type is selected.
  • Also, you cannot leave the Employee Info section of the form without selecting a Vet Type.
  • Applies to the Appointment – New Hire/Rehire action.

The Work Type field on D1 400 transaction is Mandatory.

  • Action cannot be completed and sent for approvals until a Work Type is selected.
  • Also, on an Appointment action, you cannot leave the Employee Pos Info section of the form without selecting a Work Type.
  • Applies to the Appointment – New Hire/Rehire and Appointment Update actions.

The Work Type field on D1 400 transaction is Not Allowed.

  • The Work Type cannot be changed with this change reason.
  • Applies to change reasons AB, AH, AI, AM, AZ, CA, EP, MC, MD.

The Zip Code field is a required field. For additional information, please click on the Help button.

  • Action cannot be completed and sent for approvals until a zip code is entered.
  • Also, you cannot leave the Employee Info section of the form without entering a Zip Code.
  • Applies to the Appointment – New Hire/Rehire action

There are no active positions of status 'A' to be inactivated. For additional information on this error click on your Help button. 

  • The employee does not currently have an active position
  • Applies to change reason IM

Total number of hours in override field is greater than number of Vacation Hours.

  • Applies to Separate Employment action.
  • Reduce the number of hours in the override so it is equal to or less than the total Vacation Hours to be paid out. 

Warning! Current Timesheet Required field must be equal to 'N' when Override Amount and Dates are entered on transaction D1 400.

  • If the employee is changing to Annual, change the Time Sheet Req indicator to N.
  • Applies to change reason CX

Warning! Employee has an active hourly rate override.  Override end date will be updated to MM/DD/CCYY. For additional information please click on the Help button.

  • A termination is being processed on an employee who has an active hourly rate override.
  • The override end date is being changed to the term date.
  • Applies to change reasons SA, SF, SG, SI, SJ, SK, SL, SM, SN, SP, SR, ST, SW, SX, SY, SZ, TD, TF, TP, VL, VL, XO.

Warning! Employee has an On Call Hours balance of XX.X which will not be paid off be this transaction.  Please refer to the documentation in Help for further assistance. Press OK to Continue.

  • A termination is being processed on an employee who has an On Call Hours balance.
  • The agency will need to code OCP on the employees time card or on a special pay action if they want to pay On Call Hours.
  • Applies to change reasons SA, SF, SG, SI, SJ, SK, SL, SM, SN, SP, SR, ST, SW, SX, SY, SZ, TD, TF, XO.

Warning! Employee has a vacation balance of ###.#. Press OK to Continue.

  • Warning message which notifies the agency of the employee's current vacation balance. 

Warning! Employee is active at another agency with a retirement plan of R2. For additional information please click the Help button.

  • The employee has the R2 retirement plan at their former agency. Verify the retirement plan you selected is correct.

Warning! Employee is still active in ### - XXXXXX.  Please contact to verify if Transfer/Termination is in process.

Warning! Employee should have a valid status on their Visa if FICA Indicator is equal to 'Y'.   Please send copy of Visa to DSP.   Press OK to Continue.

  • FICA Exempt must be 'N' unless the employee has a valid Visa status.
  • Applies to the Appointment – New Hire/Rehire and Tax & Workers Compensation Changes actions.

Warning! Federal Marital Status does not match State Marital Status. Press OK to Continue.

  • If the Taxing State is not Idaho, verify the federal and state marital status are not the same.
  • Applies to the Appointment – New Hire/Rehire and Tax & Workers Compensation Changes actions.

Warning! Federal Withholding does not match State Withholding. Press OK to Continue.

  • Verify the federal and state allowances are not the same.
  • Applies to the Appointment – New Hire/Rehire and Tax & Workers Compensation Changes actions.

Warning! Future Pay Period, Time must be submitted. For additional information please click on the Help button. Press OK to continue.

  • Employee is in Pay Group 01.
  • Employee's Pay Rate Indicator is A or H.
  • Employee's Time Sheet Required Indicator is N.
  • Effective Date is in a future pay period.
  • A time sheet must be completed in order for the employee to get paid.
  • Applies to change reasons SA, SF, SG, SI, SJ, SK, SL, SM, SN, SP, SR, ST, SW, SX, SY, SZ, TD, TF, XO.

Warning! If pay period hours or FTE is changed, Tier Level may also need to be changed.  For additional information please click on the Help button.  Press OK to Continue.

  • Correct the tier level if necessary.

Warning! Pay Location is not equal to '10' please verify FICA Indicator should be 'Y'. Press OK to Continue.

  • If the employee is in agency 511 and in not pay location 10, they should probably not be exempt from FICA.
  • Applies to the Appointment – New Hire/Rehire action.

Warning! Please refer to the documentation in HELP. It might be necessary to process a Position Control Action.  Press OK to Continue.

  • A position control action is necessary to update the position's budgeted salary and benefits.
  • Applies to change reasons RC, RD, RL, RU.
Warning! Please verify the employee's Unemployment Indicator is equal to 'N'. Press OK to Continue.
  • Received on Tax & Workers Compensation Changes form.
  • Employees with a 'FICA indicator = Y' must have their Unemployment Indicator set to 'N'. Authorized Originators may make this change on the Miscellaneous Update Action, using an 'MW' Change Reason.
  • This message is only displayed for FICA exempt (Y) employees at agency 511.

Warning! Please verify the employee's Unemployment Indicator is equal to 'Y'. Press OK to Continue.

  • Received on Tax & Workers Compensation Changes form.
  • Employees with a 'FICA indicator = N' must have their Unemployment Indicator set to 'Y'. Authorized Originators may make this change on the Miscellaneous Update Action, using an 'MW' Change Reason.
  • This message is only displayed for FICA exempt (N) employees at agency 511.

Warning! State Exempt Indicator does not match Federal Exempt Indicator.  Press OK to Continue.

  • If the taxing state is not Idaho, verify the federal and state exempt indicators are not the same.
  • Applies to the Appointment – New Hire/Rehire and Tax & Workers Compensation Changes actions.

Warning! State has not Changed.

  • The taxing state selected matches the taxing state in file.
  • Applies to the Tax & Workers Compensation Changes action.

Warning! State tax status field is blank.   Blank field will default to coded federal tax information. Press OK to Continue.

  • Blank state marital status field will default to the federal information entered.
  • Applies to the Appointment – New Hire/Rehire action.

Warning! State Withholding field is blank. Blank field will default to coded federal tax information.  Press OK to Continue.

  • If the state withholding information is different than the federal withholding information you must enter the information in the state withholding field, otherwise, it will default to match the federal withholding.

Warning! The employee's current evaluation has a 'DNA – Does Not Achieve' rating.  Press OK to continue.

  • A satisfactory perf eval is not required, this is only a warning when submitting the CA, but the CA can be submitted and will process. 
  • Applies to CA change reason

Warning! Time must be submitted. For additional information, please click on the Help button. Press OK to continue.

  • Employee is in Pay Group 01
  • Employee's Pay Rate Indicator is A or H
  • Employee's Time Sheet Required Indicator is N
  • Effective Date is in the current pay period
  • A time sheet must be completed in order for the employee to get paid
  • Applies to change reasons SA, SF, SG, SI, SJ, SK, SL, SM, SN, SP, SR, ST, SW, SX, SY, SZ, TD, TF, XO

Warning! Unemployment Indicator should equal 'Y' unless pay location is equal to '10'.

  • If the employee is in agency 511 and in not pay location 10, they should probably not be exempt from FICA and Unemployment Insurance.
  • Applies to the Appointment – New Hire/Rehire action.

Warning! You have requested a payroll termination for this employee in position XXXX and a payoff transaction will be generated for payroll.  The other positions(s) this employee is active/inactive in will have a personnel termination action created with a draft status.  You will need to take the appropriate action on that documents(s).  Please refer to the documentation in Help for further assistance. Press OK to Continue.

  • An employee is active/inactive in more than one position
  • Draft documents will be created for each additional PCN
  • The agency will need to complete the draft documents and submit them
  • Applies to change reasons SA, SF, SG, SI, SJ, SK, SL, SM, SN, SP, SR, ST, SW, SX, SY, SZ, TD, TF, XO
Warning! You can only go from schedule '0' to schedule 'H'. For additional information please click on the Help button.
  • The Sch/Grade, can only change from 000 to H.
  • Applies to change reason CX.

Warning! When jurisdiction is equal to 'C' the FLSA code 'X' should match the FLSA code 'X' on the class code. For additional information please click the Help button.  Press OK to Continue.

  • The FLSA code should equal the FLSA code on the class code.
  • Applies to change reasons AA, AD, AF, AJ, AL, AN, AO, AQ, AP, AR, AS, AT, AX, DD, DF, DV, PI, PO, RC, XC, XD, XL, XP, XW.
Warning! When Rate Indicator is equal to 'A' the current value in the employee's Time Sheet Required field should be 'N'.   Press OK to Continue.
  • If the employee is changing to Annual, change the Time Sheet Req indicator to N.
  • Applies to change reason CX
Warning! When Rate Indicator is equal to 'A', Schedule '0' must be used.   For additional information please click on the Help button.
  • Sch/Grade must must be 000 and Step must be 00.
  • Applies to change reason CX

When an override index and/or pca or a grant or project are entered you must also enter Hours.

  • Applies to Separate Employment actions.

When Change Reason on transaction D1 400 is equal to 'AY' or 'AZ' D2 and D3 cannot be coded.

  • Multiple actions cannot be created when using the 'AY' or 'AZ' change reason.
  • Applies to change reason AY, AZ.

When Change Reason is equal to 'XX' and incoming appointment type is equal to 'XXX' the DHR Register Number is required.

  • You must enter a DHR register number.
  • Applies to:
    • Change reason AA and AD with Appt Code Combos CBR, CBX, CBY, CXR, CXX, or CXY

When Change Reason is equal to 'AB', the current appointment type must be 'NRB' or NGB'.

  • This change reason can only be used on a board member.
  • Applies to change reason AB

When Change Reason is equal to 'AD' employee must have active posotion statewide.

  • Employee must be active in another statwide position to be placed into an additional appointment.

When Change Reason is equal to 'AI', the current position status 'A' must equal 'B' or 'I'.

  • Position (pay) status must be equal to B (inactive with pay) or I (inactive) in order to use this change reason.
  • Applies to change reason AI

When Change Reason is equal to 'AY', the current position status 'I' must equal 'A'. Please verify your current PCN.

  • Position (pay) status must be equal to A (active) in order to use this change reason. 
  • Applies to change reason AY.

When Change Reason is equal to 'AF' the current appointment type combo must equal 'CXR' or 'CXY' or 'CXX'.

  • Employee must currently be in a promotional probation status in order to use this change reason.
  • Applies to change reason AF.

When Change Reason is equal to 'AF' the current jurisdiction must equal 'C'.

  • This change reason can only be used with ah classified employee.
  • Applies to change reason AF. 

When Change Reason is equal to 'AH' and the incoming jurisdiction is equal to 'C' on transaction D1 400, the current employee type 'R' must equal 'X'.

  • Employee's current appointment type must be limited (X). 
  • Applies to change reason AH.

When Change Reason is equal to 'AM' the current position status must equal 'B'.

  • Position (pay) status must be equal to B (inactive with pay) in order to use this change reason.
  • Applies to change reason AM. 

When Change Reason is equal to 'AN' the current employee type combo cannot equal 'M'.

  • Employee cannot currently be in a promotional probation status if using this change reason. 
  • Applies to change reason PO.

When Change Reason is equal to 'AN' the current jurisdiction must equal 'N'.

  • Employee must currently have a non-classified appointment type combo in order to use this change reason.
  • Applies to change reason AN.

When Change Reason is equal to 'AO' and incoming jurisdiction is equal to 'C' the DHR Register Number is required.

  • You must enter a DHR register number.
  • Applies to change reason AO.

When Change Reason is equal to 'AP' the incoming FTE value must equal .50.

  • The FTE for an employee moving into an acting appointment must be .50.
  • Applies to change reason AP.

When Change Reason is equal to 'AY', employee must have at least one other position with a status equal to 'I' and appointment type combo equal to 'CPR','CPY','CPX','CTR','CTX','CXR'.'CXY', OR 'CXX'. For additional information please click on the Help button.

  • Employee must have a position with an inactive status in order to use this change reason and the appointment code combo cannot be a probationary code. 
  • Applies to change reason AY.

When Change Reason is equal to 'AZ', the current position status 'A' must equal 'I'. Please verify your current PCN.

  • Position (pay) status must be equal to I (active) in order to use this change reason. 
  • Applies to change reason AZ

When Change Reason is 'CX' and the Rate Indicator is changed, the Effective Date must be equal to a pay period begin date.  For additional information please click on the Help button.

  • This change reason requires that the effective date must be a pay period begin date if the Rate Indicator is also changed.
  • Applies to change reasons CX.

When Change Reason is equal to 'DD' on D1 400 transaction and the current jurisdiction is equal to 'X' the incoming jurisdiction must equal 'X'.

  • Employee cannot change from non-classified to classified, or vice versa.
  • Applies to change reason DD.

When Change Reason is equal to 'MC' and current FLSA code is equal to 'X' the FLSA code cannot be changed to 'S'.  For additional information please click on the Help button.

  • Employee who is covered for FLSA cannot changed their FLSA code to S.
  • Applies to change reason MC. 
When Change Reason is equal to 'MC', the End Date MM/DD/YYY must be greater than the effective date MM/DD/YYYY. For additional information please click on the Help button.
  • The end date entered must be later than the effective date.
  • Applies to change reason MC
When Change Reason is equal to 'MC', the Overtime Indicator can only be changed when FLSA code is equal to 'S'. For additional information please click on the Help button.
  • The Overtime Indicator can only be changed if the FLSA Code is being changed to allow exempt overtime to be paid.
  • Applies to change reason MC

When Change Reason is equal to 'MD', the End Date MM/DD/YYYY must be greater than the effective date MM/DD/YYYY.  For additional information please click on the Help button.

  • The end date must be greater than the effective date.  The end date should be an *.
  • Applies to change reason MD

When Change Reason is equal to 'MD', the 'MC' End Date can only be removed with an *.  For additional information please click on the Help button.

  • Only an * can be entered in the End Date field with the 'MD' change reason.  You cannot enter a different date.
  • Applies to change reason MD.

When Change Reason is equal to 'PO' the current appointment type combo cannot equal 'CBR', 'CBY', 'CBX', 'CVR', 'CVY', or 'CVX'.

  • Employee cannot currently be in a promotional probation status if using this change reason.
  • Applies to change reason PO.

When Change Reason is equal to 'RL' and the jurisdiction is equal to C on transaction D1 400 the Class Code must change.

  • Employee cannot be reclassed into the same class code.
  • Applies to change reason RL.

When Change Reason is equal to 'XW' on D1 400 transaction the incoming schedule grade 'XX' and the current schedule grade 'XX' must be equal.

  • Employee's schedule grade must remain the same in the new position.
  • Applies to change reason XW.

When changing the Rate Indicator, you must enter Rate/Salary information. For additional information please click on the Help Button.

  • If the rate indicator is changing, the rate/salary must also change.
  • Applies to change reasons CX.

When class code begins with '0' or '8' on transaction D1 400, and the Class Code Step is blank, then the Step must be equal to '*'.

  • The step can be removed from the field by selecting '*'.
  • Applies to change reasons RD, RU.

When class code begins with '0' or '8' on transaction D1 400, the Grade 'X' must be equal to the Class Code Grade 'X'.

  • The Schedule Grade must equal the grade on the class code.
  • Applies to change reasons AA, AD, AF, AJ, AL, AN, AO, AP, AQ, AR, AS, AT, AX, DD, DF, DV, PI, PO, RC, RD, RL, RU, XC, XD, XL, XN, XP, XW.

When Contract Holdback amount is greater than 0, the Work Type value must equal 'CT'.  For additional information please click on the Help button.

  • Contract Holdback amount is no longer valid.
  • Applies to change reason MW

When current pay rate indicator is equal to 'H' the override amount and override start date cannot be entered. For additional information please click on the Help button.

  • Override amount and override start date can only be entered on an Annual employee.
  • Applies to change reason MW.

When employee is eligible their Tier Level cannot be zero. For additional information, please click on the Help button.

  • The employee cannot be changed to tier level 0 unless the life insurance eligibility is 'Not Eligible'.

When employee is not eligible their Tier Level must be zero.  For additional information, please click on the Help button.

  • The employee cannot be changed to tier level 1 or 2 unless the life insurance eligibility is 'Eligible'.

When FLSA code is equal to 'E' the Overtime Accrue Switch and EAL Accrue Switch must both equal 'N'.  For additional information please click on the Help button.

  • If the FLSA code is equal to 'E', change the overtime accrue and RHH accrue switches to N.
  • Applies to change reasons AA, AD, AF, AJ, AL, AN, AO, AP, AQ, AR, AS, AT, AX, DD, DF, DV, PI, PO, XC, XD, XL, XN, XP, XW.

When FLSA code is equal to 'E' and Work Type is equal to 'FS' timesheet required must equal 'N' on transaction D1 400.   For additional information please click on the Help button.

  • The time sheet required field must be N on a full time employee with a FLSA code of E.
  • Applies to change reason AI.

When Hours are entered you must also enter an override index and/or pca and can enter a grant or project.

  • Applies to Separate Employment actions.

When incoming jurisdiction is equal to 'C' and the incoming appointment type is 'X' on D1 400 transaction the DHR Register Number is mandatory.

  • You must enter a DHR register number.
  • Applies to:
    • Change reason AA with Appt Code Combos CBR or CXR on the Appointment Update Action
    • Change reason AX with Appt Code Combo CBR.

When incoming jurisdiction is equal to 'C' on D1 400 transaction the DHR Register Number is mandatory.

  • You must enter a DHR register number.
  • Applies to:
    • Change reason AA with Appt Code Combos CPR or CVR on the Appointment New Hire/Rehire Action
    • Change reason AR with Appt Code Combo CBR.
    • Change reason AX with Appt Code Combo CBR.
    • Change reason PO with Appt Code Combo CXR.

When jurisdiction is equal to 'C' on transaction D1 400, the Schedule must be equal to 'H'.

  • A classified employee must be paid per DHR's Compensation Schedule.
  • Applies to change reasons AA, AD, AF, AJ, AL, AN, AO, AP, AQ, AR, AS, AX, AT, DD, DF, DV, XC, RC, RD, RU, XD, XL, XP.

  • The employee's leave schedule must match their credited state service hours.
  • Applies to change reason AA, AD, AF, AJ, AL, AN, AO, AP, AQ, AR, AS, AT, AX, DD, DF, DV, MC, MW, PI, PO, XC, XD, XL, XN, XP, XW

  • The leave code cannot be updated while a Board of Examiners exception is in place.    
  • Applies to change reason MW.

When 'MC' is in effect, the FLSA code cannot be entered on a 'MW' change reason.  For additional information please click on the Help button.

  • The FLSA code cannot be updated while a Board of Examiners exception is in place.    
  • Applies to change reason MW.

When Method is 'Full' or 'Remainder', Amount field must be blank.

  • Either choose partial in the method or remove the amount.

When pay location is equal to '10' the FICA Indicator must equal 'Y'.

  • If the employee is in agency 511 and in pay location 10, they should be exempt from FICA.
  • Applies to the Appointment – New Hire/Rehire action. 

When pay location is equal to 10 the Unemployment Indicator must equal to 'N' and the FICA Indicator must equal 'Y'.

  • If the employee is in agency 511 and in pay location 10, they should be exempt from FICA and Unemployment Insurance.
  • Applies to the Appointment – New Hire/Rehire action.

When pay location is equal to 10 the unemployment indicator 'Y' must equal 'N'.

  • If the employee is in agency 511 and in pay location 10, they should be exempt from Unemployment Insurance.
  • Applies to the Miscellaneous Updates action.

When Rate Indicator is equal to 'A' and Effective Date on transaction D1 400 is not equal to a pay period begin date all Override Fields are required.

  • Enter the Override Amount, the Override Start Date and the Override End Date.
  • Applies to change reasons AA, AD, AO, AR, AX, CC, CF, CJ, CT, CZ, DD, DS, DT, DV, EA, LD, LU, MI, MW, RC, RD, RL, RU, PO, XN, XW.

When Rate Indicator is equal to 'A' and the employee Rate is not blank, the Adjusted Contract Amount must be greater than or equal to 1.00. For additional information please click on the Help button.

  • Enter the Adjust Contract Salary Amount.
  • Applies to change reason AA, AD, AO, AR, AX, CF, CJ, CZ, DD, DS, DT, DV, EA, LD, LU, RC, RD, RU, PO, XN, XW.

When selecting change reason 'AY' employee must have at least one other position with a status equal to 'I' and appointment type combo equal to 'CPR', 'CPY', 'CPX', 'CTR', 'CTX', 'CXR', 'CXY', or 'CXX'. For additional information please click on the Help button. 

  • Employee must be classified and in an acting appointment to use this change reason.
  • Applies to change reason AY

When selecting change reason 'AZ' employee must have at least one other position with a status equal to 'A' and appointment type combo equal to 'CAR'. For additional information please click on the Help button. 

  • Employee must be classified and in an acting appointment to use this change reason.
  • Applies to change reason AZ.

When the current Change Reason is equal to 'CO', the effective date 'MM/DD/CCYY' on transaction D1 400 must be greater than the current override end date 'MM/DD/CCYY'.

  • The effective date must be greater than the current override date.
  • Applies to change reason RC, RD, RU.

When the FLSA code is equal to 'X' the Overtime Accrue Switch must equal 'Y'. For additional information please click on the Help button.

  • Only FLSA covered employees can be paid for overtime.
  • Applies to change reason AA, AD, AJ, AL, AN, AO, AP, AQ, AS, AR, AT, AX, DD, DF, DV, MW, PI, PO, XC, XD, XL, XN, XW.

When the Rate Indicator is Annual, the FLSA code cannot be 'C'. For additional information please click on the Help button.

  • An annual employee cannot be covered under FLSA.
  • Applies to change reason AA, AD, AO, AR, AX, DD, DV, PO, XN, XW. 

. For additional information please click on the Help button.

  • Only employees with FLSA code F or L can accrue RHH.
  • Applies to change reason AA, AD, AF, AJ, AL, AN, AO, AP, AQ, AR, AS, AT, AX, DD, DF, DV, MW, PI, PO, XC, XD, XL, XN, XP, XW.

When the Taxing State is equal to Idaho, the State Workers Compensation field is a required field.

  • The Work Comp. Code must be entered or cannot be removed if the taxing state is Idaho.
  • Applies to the Appointment – New Hire/Rehire and Tax & Workers Compensation Changes actions.

When the Taxing State is NOT equal to Idaho, the State Workers Compensation field must be blank, or remove current value with an asterisk.

  • If the taxing state is not Idaho, the Work Comp. Code is not valid.
  • Applies to the Appointment – New Hire/Rehire and Tax & Workers Compensation Changes actions.

When updating the bank code a new account code must be entered on row #.

  • Enter an account code. 

When using Chng/Reason 'CC" employees with current jurisdiction 'C' cannot change the Sch/Grade field. For additional information please click on the Help button.

  • A classified employee must be paid per DHR's Compensation Schedule.
  • Applies to change reason CC.

When using change code 'CX' one of the following fields must change: Sch/Grade, Step or Rate Indicator. For additional information please click on the Help button.

  • The rate/salary field can only be completed if the rate indicator field changes.
  • Applies to change reasons CX.
When using Change Reason 'XX' on D1 400 transaction the effective date 'MM/DD/YYYY' needs to equal the override start date 'MM/DD/YYYY'.
  • The override start date of the action should equal the effective date.
  • Applies to change reason CO, PS.
When using deduction code 592 or 593 you cannot enter zero.
  • The limit amount is required for deduction codes 593 and 593.

When veteran status is equal to ‘N’ the veteran type must equal ‘NA’.

  • Verify the Vet Status is correct.  If the status is 'N', then the Vet Type must be 'NA'.

When Work Type is equal to "FS" and FLSA is equal to "X", FTE must equal 1.00. For additional information, please click on the Help button.

  • If work type is FS, FTE must be 1.00.

When Work Type is equal to "PB" and FLSA is equal to "X", FTE must be 0.42-0.92. For additional information, please click on the Help button.

  • If work type is PB, FTE must be .42 to .92.

When Work Type is equal to "PF" and FLSA is equal to "X", Pay Period Hours must be 001.0-039.0. For additional information, please click on the Help button.

  • If work type is PF, Pay Period Hours must be 1.0 to 39.0.

When Work Type is equal to "PP" and FLSA is equal to "X", FTE must be 0.08-0.33. For additional information, please click on the Help button.

  • If work type is PP, FTE must be .08 to .33. 

When Work Type is equal to "PT" and FLSA is equal to "X", Pay Period Hours must be 040.0-079.0. For additional information, please click on the Help button.

  • If work type is PT, Pay Period Hours must be 40.0 to 79.0. 

Work type, FLSA, timesheet required combination is invalid.  For additional information please click on the Help button.

  • The combination of the Work type, FLSA code, and timesheet required indicator must be valid.
  • Applies to change reason AA, AD, AF, AJ, AL, AN, AO, AP, AQ, AR, AS, AT, AX, AY, DD, DF, DV, MW, PI, PO, XC, XD, XL, XN, XP, XW.

You have the option to add a secondary email address to your profile.
You will continue to receive this message until a second email is added or you choose to decline.

Select OK to add/decline secondary email

Or

Select Cancel to close this message.

  • Received when employees sign into the State Controller's Office site and they have not added a secondary email or declined.  Employees will continue to receive this message until a secondary email is added or declined. 

Year must be four digits and greater than 1900 and less than 9900.

  • Must enter a valid year. 
You must change the Rate Indicator in order to change the Rate/Salary.   For additional information please click on the Help button.
  • The Rate Indicator should be changed.
  • Applies to change reason CX.

Zip Code has to have a length of 5.

  • Must enter a valid zip code.