Leave Codes

The leave code indicates at what rate the employee will accrue sick, vacation and credited state service (CSS) hours, if applicable.  The maximum amount of vacation hours an employee may accrue is also determined by the leave code.  The accrual rate for employees in multiple positions is based on the earnings for each PCN, with the maximum accrual amount based on the lowest PCN.
 
Leave codes are determined by CSS hours and FLSA code. 
 
Advancement of Leave Accruals (Schedule Change) Based on Credited State Service Hours
 
Purpose: This chart will help determine what schedule an employee should be accruing leave based on CSS hours.
 
The following leave (accrual) codes will automatically advance to the next level (example: AA advances to BA, BA to CA and CA to DA) once the required number of credit state service (CSS) hours have been met.  This action is effective on the pay period begin date following the payroll in which the required number of CSS hours have been reached.  If necessary, the leave code may be created manually using the CL change reason.
 
Schedules ​ ​ ​ ​ ​Required Credited State Service Hours
AAAGAPAXAYAZ0.0 - 10,400.0 Hours
BABGBPBXBYBZ10,400.1 - 20,800.0 Hours
CACGCPCXCYCZ20,800.1 - 31,200.0 Hours
DADGDPDXDYDZ31,200.1 Hours and Over
 
 
This table also shows which FLSA codes are valid for each leave code.
 
Purpose: This chart will help determine what code should entered onto the employees record based on FLSA and the schedule listed above.
 


 

Leave

Code


 

FLSA Code Descriptions with Valid Codes

VAC ACC

Rate

VAC ACC

Max

SICK ACC

Rate

SICK ACC

PP Rate


 

CSS Rate


 

Valid Agency

AARegular - FLSA C, L, N, Z0.046151920.04615 1.0ALL
AESalary set in Idaho Code - FLSA N    *120, 130, 140, 150, 160, 170, 181, 300, 352, 900
AFFirefighter less than 5 yrs - FLSA F0.046152500.04615 1.0190
AGExecutive - FLSA E0.096152000.04615 1.0ALL
APExempt - FLSA A, I, P, S0.057691920.04615 1.0ALL
BARegular - FLSA C, L, N, Z0.057692400.04615 1.0ALL
BESalary set in Idaho Code - FLSA N    *120, 130, 140, 150, 160, 170, 181, 300, 352, 900
BFFirefighter 5 - 10 yrs - FLSA F0.057693120.04615 1.0190
BGExecutive - FLSA E0.096152400.04615 1.0ALL
BPExempt - FLSA A, I, P, S0.069232400.04615 1.0ALL
CARegular - FLSA C, L, N, Z0.069232880.04615 1.0ALL
CESalary set in Idaho Code - FLSA N    *120, 130, 140, 150, 160, 170, 181, 300, 352, 900
CFFirefighter 10 - 15 yrs - FLSA F0.069233740.04615 1.0190
CGExecutive - FLSA E0.096152880.04615 1.0ALL
CPExempt - FLSA A, I, P, S0.080772880.04615 1.0ALL
DARegular - FLSA C, L, N, Z0.080773360.04615 1.0ALL
DESalary set in Idaho Code - FLSA N    *120, 130, 140, 150, 160, 170, 181, 300, 352, 900
DFFirefighter over 15 yrs - FLSA F0.080774370.04615 1.0190
DGExecutive - FLSA E0.096153360.04615 1.0ALL
DPExempt - FLSA A, I, P, S0.080773360.04615 1.0ALL
FCFaculty (contract) - FLSA Q   3.7*511, 512, 513, 514
FNFaculty (non-contract) - FLSA Q  0.04615 1.0511, 512, 513, 514
JAJudicial, eligible for retirement - FLSA A, C, E, I, N, P    *110
LBBoard Members - FLSA N    *ALL
LLLegislators - FLSA N    *100, 101
NJNo Accruals, not eligible for retirement - FLSA A, B, C, D, E, F, I, J, L, N, P, Q, S    0100, 110, 120, 181, 185, 511, 512, 513, 514
SCHigher Education (staff) - FLSA B, D, J, Q0.092312400.04615 1.0501, 503, 511, 512, 513, 514, 520, 523
SGHigher Education (staff) Grandfathered - FLSA C0.092312400.046151.0501, 503, 511, 512, 513, 514, 520, 523
SNHigher Education (non-contract) - FLSA C, B, D, J, Q  0.04615 1.0501, 503, 511, 512, 513, 514, 520, 523
UCUniversity Coaches -FLSA Q0.04615 1.0512,513, 514
VTStudents/Temps - FLSA A, B, C, D, E, F, I, J, L, N, P, Q, S, Z    1.0ALL
 
 
*The amount of CSS hours is based on the number of pay period hours shown on the employee's record and will be used for the length of that employee's term.  The employee will receive CSS hours if an earnings is processed that accrues CSS hours.  The earnings code must have a 'Y' on the CSS accrue indicator on the ERN directory.
 
Leave codes AE, BE, CE and DE no longer accrue sick leave. 8-19-2012
The following leave codes do not have a maximum accrual amount and requires prior approval from the Board of Examiners.
 

Leave

Code

FLSA Code Descriptions with Valid Codes

VAC ACC

Rate

VAC ACC

Max

SICK ACC

Rate

SICK ACC

PP Rate

CSS Rate

Valid

Agency

AXRegular - FLSA C, L, N, Z  0.04615no max0.04615 1.0ALL
AYExecutive - FLSA E0.09615no max0.04615 1.0ALL
AZExempt - FLSA A, I, P, S0.05769no max0.04615 1.0ALL
BXRegular - FLSA C, L, N, Z0.05769no max0.04615 1.0ALL
BYExecutive - FLSA E0.09615no max0.04615 1.0ALL
BZExempt - FLSA A, I, P, S0.06923no max0.04615 1.0ALL
CXRegular - FLSA C, L, N, Z0.06923no max0.04615 1.0ALL
CYExecutive - FLSA E 0.09615no max0.04615 1.0ALL
CZExempt - FLSA A, I, P, S0.08077no max0.04615 1.0ALL
DXRegular - FLSA C, L, N, Z0.08077no max0.04615 1.0ALL
DYExecutive - FLSA E0.09615no max0.04615 1.0ALL
DZExempt - FLSA A, I, P, S0.08077no max0.04615 1.0ALL