Correct an Invoice
To make changes to an invoice (Amount, Vendor, etc.) that is awaiting cost distribution, or has been approved or is awaiting approval, an Approver will have to undo the authorization or approval. The invoice can be then changed by the person who enters invoices.
If the final approval has been made and the invoice status is Released, it can still be unapproved as long as it is before the upload to STARS has occurred (6:30 PM MST of the business day).
An Approver must select Invoice on the Payment Services main menu.
1. On the Status screen, select the invoice that needs to be corrected.
2. Click the Approval tab.
3. Click Undo Approval.
4. Select Awaiting Authorization - the authorization step is where the invoice can be changed.
5. Click Save.
Whoever enters the invoices must then select Invoice on the Payment Services main menu.
1. On the Status screen, select the invoice to be corrected. The status should be Awaiting Authorization.
2. Change the invoice as needed, and then click Save & Continue. (Do not click Save As & Continue or you will create two invoices.)
3. Click Authorize Invoice.